BILL (Bill.com) is one of the most popular financial automation platforms for businesses. It helps companies manage accounts payable (AP), accounts receivable (AR), expense tracking, and payments in one place.
However, as businesses scale or diversify operations, many start looking for alternatives due to:
- Pricing concerns
- Limited customization
- Need for better global payments
- Stronger expense management
- Better AI automation
The market today is filled with powerful alternatives some focused on AP automation, others on expense management, and some offering complete financial ecosystems.
In this guide, we’ll explore the top 8 Bill.com alternatives, starting with Expense 365, and help you choose the right tool based on your needs.
Why Choose Better Alternatives for Bill.com
Many businesses start with Bill.com for accounts payable and payment management. But as teams grow, workflows become more complex, and pricing changes, companies often begin looking for better alternatives that match their operational needs. Here are some common reasons businesses explore Bill.com alternatives.
Pros
- More flexible approval workflows for complex finance operations
- Better integration support with ERP, CRM, and accounting systems
- Advanced automation features for invoice processing and vendor management
- Improved reporting and real-time financial visibility
- Better support for global payments and multi-entity businesses
Limitation
- Migrating data and workflows from an existing system can take time
- Teams may require training to adapt to a new platform
- Some alternatives may offer features that are too advanced for smaller businesses
8 Bill.Com Alternatives for Managing Expenses
Explore the best Bill.com alternatives that help businesses simplify expense management, automate approvals, and gain better control over company spending.
Product | Key Integrations | Free Trial | G2 Rating |
Expense 365 | Integrates with MS 365 apps | Yes | 4.8/5 |
Tipalti | NetSuite, QuickBooks, Xero, SAP | No | 4.5/5 |
Stampli | QuickBooks, Sage, NetSuite, Microsoft Dynamics | No | 4.6/5 |
Paylocity | QuickBooks Online, NetSuite, major HRIS tools | No | 4.5/5 |
Spendesk | Xero, Datev, Slack, NetSuite | No | 4.7/5 |
Brex | QuickBooks, NetSuite, Xero, Slack, Rippling | Yes | 4.8/5 |
Ramp | QuickBooks, NetSuite, Xero, Sage Intacct | Yes | 4.8/5 |
Expensify | QuickBooks, Xero, NetSuite, Gusto and Workday | Yes | 4.5/5 |
1. Expense 365
Choose Expense 365 if you’re looking for a Bill.com alternatives that simplifies expense tracking, reimbursement management, and approvals while working seamlessly with Microsoft 365.
Instead of using paper receipts, email approvals, or spreadsheets, finance teams can handle the entire expense process through a single system.
Employees can quickly upload receipts, submit expenses, and check the status of their claims using a desktop or mobile device. Managers can review requests, approve expenses, and monitor company spending without delays. Finance teams also get access to reports and dashboards that make it easier to understand where money is being spent.
Expense 365 is built for businesses that want to reduce manual work, improve approval speed, and maintain better control over company expenses. Many users appreciate its simple interface, straightforward workflows, and reporting capabilities.
Key Features
- Expense claim management
- AI-powered receipt scanning
- Multi-level approval workflows
- Mileage and travel expense tracking
- Corporate card expense management
- Real-time expense reports
- Mobile app for employees and managers
- Accounting software integrations
Pros
- Simple and easy-to-use interface
- Fast expense submission and approvals
- AI automatically captures receipt details
- Supports mobile expense reporting
- Flexible approval workflows
- Helpful reporting and spending insights
Cons
- Some advanced configurations may require initial setup
- Learning all features may take time for new users
Why Choose Expense 365 as a Bill.com Alternatives?
Choose Expense 365 if you want an easy-to-use expense management solution built for Microsoft 365. It offers transparent pricing, SOC 2 and ISO-certified security, a Zero Trust security model, and simplifies expense claims, approvals, and reimbursements from one platform.
Hear From Our Delighted Clients – G2 Platform
Expense Tracker 365 is a great app with excellent support. The advanced features make it a complete tool & has really improved our expense tracking and reporting workflow.
Your expense approvals shouldn’t have to wait
Your finance team has better things to do than manage receipts. Let AI-powered Expense 365 handle the rest.
2. Tipalti
Tipalti is an accounts payable automation platform designed for businesses that manage supplier payments across multiple countries. It helps finance teams handle invoices, vendor payments, tax compliance, and payment approvals from a single dashboard.
The platform supports different payment methods and currencies, making it useful for companies working with international vendors. It also automates invoice capture and payment scheduling, helping businesses reduce manual work and improve payment accuracy.
Tipalti is commonly used by growing businesses and large organizations that need a reliable way to manage high volumes of supplier payments while staying compliant with financial regulations.
Key Features
- Global supplier payments
- Automated invoice processing
- Multi-currency payments
- Supplier onboarding portal
- Tax form collection and validation
- Payment approval workflows
- ERP and accounting integrations
- Payment tracking and reporting
Pros
- Supports payments in multiple countries
- Automates many accounts payable tasks
- Strong tax compliance features
- Handles large payment volumes
- Wide range of ERP integrations
- Reduces manual invoice processing
Cons
- Initial setup may take time
- Some advanced features have a learning curve
Why Choose Tipalti as a Bill.com Alternatives?
Tipalti is a strong option for businesses that regularly pay suppliers around the world. It combines payment automation, tax management, supplier onboarding, and invoice processing into one platform, helping finance teams save time while improving payment accuracy.
3. Stampli
Stampli is an accounts payable platform that focuses on making invoice approvals faster and easier. It helps finance teams manage invoices, communicate with coworkers, and track approval progress without switching between different tools.
One of Stampli’s standout features is its built-in collaboration. Team members can leave comments, ask questions, and resolve invoice issues directly within each invoice. This keeps conversations organized and reduces long email chains.
The platform also uses AI to manage expense and captures details automatically, helping finance teams spend less time entering data manually. With reporting tools and ERP integrations, businesses can improve visibility into their accounts payable process.
Key Features
- Invoice capture and processing
- AI-powered invoice data extraction
- Invoice approval workflows
- Built-in invoice collaboration
- Vendor management
- ERP integrations
- Payment tracking
- Reporting dashboards
Pros
- Makes invoice approvals faster
- Built-in communication keeps teams organized
- AI reduces manual data entry
- Easy invoice tracking
- Helpful reporting tools
- Integrates with popular ERP systems
Cons
- Primarily focused on accounts payable
- Some advanced features require training
Why Choose Stampli as a Bill.com Alternatives?
Stampli works well for businesses that want to simplify invoice approvals while improving teamwork between finance and other departments. Its collaboration tools, AI-powered invoice processing, and approval workflows help reduce delays and make invoice management more efficient.
4. Paylocity
Paylocity is a cloud-based platform that combines payroll, human resources, and expense management in one system. It helps businesses manage employee expenses, reimbursements, payroll, benefits, and time tracking without using separate tools.
Employees can submit expense claims, upload receipts, and check reimbursement status through the mobile app or desktop portal. Managers can review and approve requests quickly, while finance and HR teams can track employee spending and generate reports from a single dashboard.
Paylocity is a good fit for businesses that want to simplify both workforce management and expense tracking in one platform.
Key Features
- Employee expense tracking
- Payroll management
- Mobile expense submission
- Expense approval workflows
- Employee self-service portal
- Time and attendance tracking
- HR management tools
- Reporting and analytics
Pros
- Combines payroll, HR, and expenses in one platform
- Easy-to-use mobile app
- Simple reimbursement process
- Self-service tools for employees
- Helpful reporting and dashboards
- Reduces the need for multiple software solutions
Cons
- Expense management is not its primary focus
- Some advanced features require additional modules
- Setup may take time for larger organizations
Why Choose Paylocity as a Bill.com Alternatives?
Paylocity is a solid option for businesses that want to manage payroll, HR, and employee expenses from one system. It helps reduce manual work, speeds up approvals, and gives managers better visibility into employee spending.
5. Spendesk
Spendesk is a better alternative to Bill.com that helps businesses control company spending across employee expenses, invoices, subscriptions, and corporate cards. It gives finance teams one place to monitor spending, approve purchases, and manage company budgets.
Employees can request purchases, submit expenses, and use company cards without complicated approval processes. Finance teams can track spending in real time and identify where money is being used across different departments.
It supports corporate cards, making it a practical choice for businesses with remote teams or employees who make regular business purchases.
Key Features
- Virtual and physical corporate cards
- Expense reimbursement management
- Invoice approval workflows
- Subscription management
- Budget tracking
- Real-time spending visibility
- Mobile app
- Accounting software integrations
Pros
- Easy to monitor company spending
- Offers virtual and physical company cards
- Simple purchase approval process
- Helps control department budgets
- Good mobile experience
- Tracks subscriptions in one place
Cons
- Some advanced features are available only in higher plans
- May be more than small businesses need
- Limited customization in certain workflows
Why Choose Spendesk as a Bill.com Alternatives?
Spendesk is a good choice for businesses that want more control over employee spending and company purchases. It combines expense management, company cards, invoice approvals, and budget tracking in one platform, helping finance teams stay organized and make better spending decisions.
6. Brex
Brex is a spend management platform built for startups, fast-growing businesses, and technology companies. It combines corporate cards, expense management, reimbursements, bill payments, and travel spending into a single solution.
Employees can make purchases using company cards, upload receipts, and submit expenses with minimal effort. Finance teams can set spending limits, monitor company expenses in real time, and approve transactions more efficiently.
Brex is especially popular with growing businesses that want flexible company card management and better control over employee spending.
Key Features
- Corporate business cards
- Expense management
- Bill payment tools
- Employee reimbursements
- Budget controls
- Real-time spending insights
- Travel expense management
- Mobile app
Pros
- Fast and simple company card management
- Real-time spending visibility
- Easy expense reporting
- Strong budget controls
- User-friendly mobile app
- Well suited for growing businesses
Cons
- Best suited for startups and mid-sized companies
- Some features may not fit traditional businesses
- Limited availability in certain regions
Why Choose Brex as a Bill.com Alternatives?
Brex is a strong choice for startups and growing companies that need better control over company spending. It brings together corporate cards, expense tracking, reimbursements, and bill payments, making it easier for finance teams to manage business expenses efficiently.
7. Ramp
Ramp is a good alternatives to Bill.com, an automation platform that helps businesses manage company spending, employee expenses, bill payments, and corporate cards from one place. It is designed to reduce manual work and give finance teams better control over business expenses.
Employees can use company cards, upload receipts, and submit expenses through the web or mobile app. Managers can approve requests, track budgets, and monitor spending in real time. Ramp also connects with accounting software, making it easier to keep financial records up to date.
The platform is widely used by businesses that want to automate expense management while improving visibility into company spending.
Key Features
- Corporate card management
- Expense tracking
- Bill payment automation
- Approval workflows
- Budget controls
- Accounting software integrations
- Real-time spending insights
- Receipt matching
Pros
- Easy to track company spending
- Strong budget and spending controls
- Automates many finance tasks
- Real-time expense visibility
- User-friendly interface
- Integrates with popular accounting platforms
Cons
- Some advanced features may require higher-priced plans
- Learning all automation features can take time
Why Choose Ramp as a Bill.com Alternatives?
Ramp is a great option for businesses that want to automate expense management and improve spending control. It combines company cards, bill payments, expense tracking, and approval workflows into one platform, helping finance teams save time and make better financial decisions.
8. Expensify
Expensify is a best alternatives to Bill.com that makes it easy for businesses to track employee expenses, manage receipts, and process reimbursements. It is popular with small businesses, startups, consultants, and companies with employees who travel frequently.
Employees can scan receipts, create expense reports, and submit reimbursement requests from their mobile devices or computers. Managers can review claims, approve expenses, and monitor spending without relying on paper receipts or spreadsheets.
Expensify is known for its simple design and quick receipt scanning, making everyday expense reporting faster for both employees and finance teams.
Key Features
- Smart receipt scanning
- Expense report management
- Reimbursement tracking
- Company card reconciliation
- Travel expense tracking
- Approval workflows
- Mobile app
- Accounting software integrations
Pros
- Very easy to use
- Fast receipt scanning
- Mobile-friendly expense reporting
- Simple reimbursement process
- Good for small and growing businesses
- Supports travel expense management
Cons
- Reporting features may be limited for larger organizations
- Some integrations require additional configuration
Why Choose Expensify as a Bill.com Alternatives?
Expensify is a good choice for businesses looking for a simple way to manage employee expenses and reimbursements. Its receipt scanning, mobile app, approval workflows, and travel expense tools help teams spend less time on manual expense reporting.
Which Alternative to Bill.com Is Best?
The best Bill.com Alternatives depends on your business needs. Here’s a quick overview to help you choose.
- Best for Microsoft 365: Expense 365 – Manage employee expenses, approvals, reimbursements, and AI-powered receipt scanning within Microsoft 365.
- Best for Global Payments: Tipalti – Ideal for businesses handling international supplier payments and multi-currency transactions.
- Best for Invoice Approvals: Stampli – Simplifies invoice approvals with AI-powered invoice processing and team collaboration.
- Best for HR & Payroll: Paylocity – Combines payroll, HR, and employee expense management in one platform.
- Best for Spend Management: Spendesk – Helps businesses control company spending, corporate cards, and purchase approvals.
- Best for Startups: Brex – Offers corporate cards, expense management, and budget controls for growing businesses.
- Best for Finance Automation: Ramp – Automates expense tracking, bill payments, and company spending.
- Best for Receipt Management: Expensify – Makes receipt scanning, expense reporting, and reimbursements quick and easy.
How to Choose a Bill.com Alternatives?
Before choosing a Bill.com Alternatives, consider these key factors.
- Business Size: Choose a Bill.com alternatives that fits your current team and can grow with your business.
- Invoice Automation: If you process a high volume of invoices, look for automated invoice capture and approval workflows.
- Employee Travel: Businesses with frequent travel should prioritize expense tracking and mileage reimbursement features.
- Microsoft 365 Integration: If your organization uses Microsoft 365, choose a Bill.com alternatives that integrates seamlessly with your existing tools.
- Global Payments: Companies working with international vendors should look for multi-currency and global payment support.
- Corporate Cards: If you provide company cards to employees, choose software with built-in card management and spending controls.
- Mobile Access: A mobile app makes it easier for employees to submit expenses and managers to approve them on the go.
- Budget: Compare pricing, features, and scalability to find a solution that offers the best value for your business.
Conclusion
Bill.com is a popular choice for managing invoices, payments, and accounts payable, but it may not be the right fit for every business. The best alternative depends on your company’s size, budget, workflows, and finance requirements.
Before deciding alternatives to Bill.com, consider the features that matter most, such as expense management, invoice automation, approval workflows, integrations, and reporting.
Exploring demos or free trials can also help you compare platforms and choose the solution that best supports your business needs.
Frequently Asked Questions
What is Bill.com used for?
Bill.com is used for managing accounts payable, accounts receivable, invoice approvals, vendor payments, and business payment workflows. Businesses use it to handle finance operations digitally.
Why do businesses look for Bill.com alternatives?
Businesses may look for Bill.com alternatives because of pricing, feature requirements, integration needs, reporting preferences, or the need for better expense management and global payment support.
Which Bill.com alternatives is good for expense management?
Expense 365, Expensify, Spendesk, and Ramp are commonly used for expense tracking, reimbursements, and employee spending management.
Which Bill.com alternatives supports international payments?
Tipalti is widely known for supporting international payments, multiple currencies, and global supplier management.
Can Bill.com alternatives integrate with accounting software?
Most alternatives to Bill.com support integrations with accounting software such as QuickBooks, Xero, NetSuite, and other ERP systems.
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