Signing a contract gives a business agreement formal validity by confirming that all parties accept the defined terms, timelines, and obligations.
- Contract signing software can simplify the process of creating, approving, signing, and storing agreements.
- The right platform depends on your team’s workflows, existing tools, contract volume, and signing requirements.
- Look beyond eSignatures for features such as approval workflows, templates, integrations, audit trails, and renewal tracking.
- Before choosing a solution, compare its features, integrations, scalability, security, and pricing against your business needs.
As organizations move toward digital-first operations, electronic signatures have become an increasingly important part of the contract management process.
A DocuSign survey found that 95% of organizations either already use e-signatures or plan to adopt them, highlighting the growing shift toward digital agreement processes.
The move toward e-signatures is driven by the need to reduce approval delays, limit manual work and errors, maintain accurate records, and make it easier for teams.
What Is Contract Signing Software?
Contract signing software helps businesses digitally send, sign, approve, and manage agreements faster without relying on paperwork or manual processes.
Rather than depending on printed documents, physical signatures, and scattered record keeping, organizations can complete the entire signing process within a centralized digital environment.
Electronic signature allows internal teams, clients, vendors, and stakeholders to collaborate more efficiently while improving speed, visibility, and overall contract management accuracy.
Importance of Contract Signing Software
Contract signing software helps businesses manage agreement approvals, and contract execution through digital workflows. Here is how it helps businesses.
Contract approvals can sometimes take longer when multiple people are involved in reviews and signing. Contract signing software allows businesses to send, review, approve, and sign agreements digitally from one platform. This helps reduce approval time and allows organizations to move contracts forward more quickly.
Tracking agreements across departments and stakeholders can become difficult without proper monitoring. Contract signing software system provides real-time contract status updates, allowing teams to check pending approvals, completed signatures, and review stages from a centralized contract dashboard. This helps improve coordination and task ownership.
Mistakes in contracts can create operational and legal issues for businesses. Contract signing software helps maintain consistency through templates, predefined clauses, and structured approval workflows. These features help businesses maintain accurate contract information and reduce issues caused by missing details or inconsistent formatting.
Many businesses now work with remote employees, vendors, and clients across multiple locations. Contract signing software allows users to review and sign agreements from desktops, tablets, or smartphones. This gives teams the flexibility to complete approvals and signing activities without location-based restrictions.
As businesses manage larger volumes of agreements, storing and retrieving contracts can become time-consuming. Contract signing software provides a centralized location to store signed agreements and related documents. This helps businesses access contracts faster during audits, compliance checks, renewals, or internal reviews.
7 Best Contract Signing Software
The best option depends on your workflow, the number of contracts you manage, the tools your team already uses, and whether you need features beyond signing. Here are seven contract signing software options to consider.
CLM 365 is a Microsoft 365-based contract lifecycle management platform that connects contract creation, review, approval, signing, storage, and renewal management. It allows organizations to manage contract workflows within the Microsoft ecosystem and connect electronic signatures with tools such as SharePoint, Microsoft Teams, Outlook, and Power Automate.
Key Features
- Supports DocuSign and Adobe Sign.
- Mobile signing options.
- Automates contract approval workflows.
- Stores contracts in SharePoint.
- Sends signing and renewal alerts.
- Supports contract templates.
- Integrates with Microsoft Teams and Outlook.
- Provides AI-powered contract insights.
Cons: Its Microsoft 365-focused approach may be less suitable for organizations that do not use the Microsoft ecosystem extensively.
Best known for: Microsoft 365 and SharePoint-based contract management with connected signing and lifecycle workflows.
CLM 365 makes contract signing faster and simpler with its Adobe e-signature integration.
Our legal team can manage the signing process digitally without switching between multiple tools.
Once set up, it helps us complete contract workflows more efficiently.
DocuSign is one of the most widely used contract signing platforms for sending, signing, tracking, and managing agreements digitally. It provides electronic signature capabilities along with templates, signer authentication, audit trails, integrations, and broader agreement management workflows.
Key Features
- Supports electronic signatures.
- Provides signer authentication.
- Creates detailed audit trails.
- Supports reusable templates.
- Tracks signing progress.
- Offers business integrations.
- Supports post-signature workflows.
Cons: Organizations looking for extensive end-to-end CLM capabilities may need additional products or integrations.
Best known for: Enterprise electronic signatures and digital agreement execution.
Zoho Contracts combines contract lifecycle management with electronic signing capabilities through Zoho Sign. It allows teams to manage contracts from creation and negotiation through approval, signing, storage, and renewal, making it more than a standalone contract signing app.
Key Features
- Connects with Zoho Sign.
- Supports signing orders.
- Sends signature requests.
- Provides signing notifications.
- Supports contract templates.
- Stores executed contracts.
- Tracks renewals and obligations.
Cons: Some advanced signer authentication requirements may require additional consideration when configuring the signing workflow.
Best known for: Businesses looking to connect contract signing with their Zoho apps.
Juro is a browser-based platform that combines contract creation, collaboration, approval, and electronic signing. Its signing capabilities allow teams to complete agreements within the same environment instead of moving between separate tools for contract generation and execution.
Key Features
- Supports native eSignatures.
- Allows multiple signers.
- Supports mobile signing.
- Provides contract templates.
- Supports Word and PDF uploads.
- Maintains audit trails.
- Integrates with DocuSign.
Cons: Teams with highly specialized enterprise requirements may need to assess its integrations and workflow capabilities carefully.
Best known for: Browser-based contract creation, collaboration, and electronic signing.
Ironclad combines contract lifecycle management with electronic signing through its contract workflows. Teams can manage approvals, deliver agreements for acceptance, collect signatures, and maintain executed contracts within a centralized repository.
Key Features
- Supports electronic signatures.
- Tracks approval history.
- Supports signing links.
- Offers click-to-accept workflows.
- Captures signing information.
- Stores executed contracts.
- Supports API integrations.
Cons: Some specialized signing and embedded acceptance workflows may require additional configuration or technical setup.
Best known for: Enterprise CLM with flexible signature and contract acceptance workflows.
Sirion is an AI-powered contract lifecycle management platform that manages contracts across creation, negotiation, approval, execution, and post-signature stages. Its contract signing workflows can connect with multiple electronic signature providers while continuing into obligation after execution.
Key Features
- Integrates with eSignature providers.
- Automates approval workflows.
- Supports signing orders.
- Tracks signature status.
- Maintains audit trails.
- Tracks contract obligations.
- Monitors renewals and milestones.
Cons: Its broad enterprise CLM capabilities may be more extensive than what businesses need if they only require basic contract signing application.
Best known for: Enterprise CLM, eSignature integrations, and post-signature obligation management.
Summize combines contract lifecycle management with electronic signing capabilities. Its contract signing workflows allow users to send agreements for signature, configure signing orders, track contracts, and store executed contracts within the same centralized contract repository.
Key Features
- Supports electronic signing.
- Configures signing orders.
- Tracks signature progress.
- Maintains audit trails.
- Stores signed contracts.
- Supports eSignature integrations.
- Connects signing with approvals.
Cons: Organizations already standardized on another eSignature provider may need to evaluate whether native signing or an external integration fits their existing workflow.
Best known for: Combining contract signature software with broader CLM workflows.
How to Choose Contract Signing Software?
Choosing the right contract signing software depends on how well it fits your existing contract workflows and business requirements. Consider the following factors before making a decision.
- Look for software that makes sending and signing contracts simple for both teams and external signers.
- Check whether the platform supports the required number of users and signers.
- Evaluate signing workflows, approval steps, signing orders, and automated reminders.
- Look for templates that make it easier to create and send frequently used agreements.
- Check for audit trails and compliance features to maintain a record of contract activity.
- Consider integrations with tools your team already uses, such as CRM, productivity, storage, and business applications.
- Make sure signed contracts can be stored, organized, searched, and accessed easily.
Which Contract Signing Software Is Right for You?
The right system depends on your existing tools, workflows, team size, and contract management needs.
- For Microsoft 365 users: CLM 365 connects contract signing with SharePoint, Teams, Outlook, and other Microsoft 365 tools.
- For dedicated eSignatures: DocuSign is suitable for businesses focused on sending, signing, and tracking agreements digitally.
- For Zoho users: Zoho Contracts connects contract signing and management with the wider Zoho ecosystem.
- For browser-based workflows: Juro helps teams create, collaborate, approve, and sign contracts in one platform.
- For enterprise CLM: Ironclad combines contract signing with broader contract lifecycle management.
- For post-signature management: Sirion helps manage obligations, milestones, renewals, and other post-signature activities.
- For integrated CLM workflows: Summize connects contract requests, reviews, approvals, signing, and post-signature management.
Key Questions to Ask Before Buying Contract Signing Application
Before choosing software, consider how well it fits your existing contract processes and the tools your team already uses.
Does it work with Microsoft 365?
If your organization uses Microsoft 365, check whether the platform works with SharePoint, Teams, Outlook, and other Microsoft tools.
Can it manage the full contract workflow?
Look beyond signing and check whether it supports contract creation, reviews, approvals, signatures, storage, and renewals.
Can we automate approvals and signing?
Look for configurable workflows that can route contracts for review, approval, and signing with automated notifications.
Where are signed contracts stored?
Check whether executed agreements can be securely stored, organized, searched, and accessed from a centralized location.
Does it support eSignature integrations?
Check whether the platform works with eSignature providers such as DocuSign and Adobe Acrobat Sign.
Can we track contracts after signing?
Look for features that help track renewals, expiry dates, obligations, and other important contract activities.
Can it scale with our organization?
Consider whether the platform can support more users, contracts, workflows, and integrations as your contract management needs grow.
Best Practices to Follow While Signing Contracts
Following the right contract signature practices helps businesses improve document accuracy, maintain proper approvals, and complete agreements more efficiently across teams and stakeholders.
- Read beyond the headline terms: Review payment terms, deliverables, responsibilities, and key obligations in detail.
- Pay close attention to risk clauses: Check liability, indemnification, confidentiality, warranties, and intellectual property provisions.
- Review renewal and exit terms: Understand renewal periods, notice requirements, termination rights, and contract expiry dates.
- Use AI as a review aid: Use AI to flag unusual clauses, missing provisions, and areas that may require closer attention.
- Get the draft early: Allow enough time to review the agreement and resolve issues before the signing deadline.
- Clarify business expectations: Confirm scope, timelines, deliverables, responsibilities, and performance expectations with all relevant parties.
- Keep a clear record: Document negotiations, approvals, revisions, and the final agreed version for future reference.
Conclusion
Choosing contract signing software doesn’t have to be complicated. Start by looking at how your team currently creates, reviews, approves, signs, and stores contracts, and then find a tool that fits naturally into that process.
If you only need to collect signatures, a dedicated eSignature tool may be enough. But if you want to manage the entire contract lifecycle, look for a platform that also supports approvals, templates, storage, renewals, and post-signing activities.
The goal is simple: choose a solution that makes signing easier today while giving your team the flexibility to manage contracts as your needs grow.
Frequently Asked Questions
What’s the best way to get contracts signed quickly when multiple people are involved?
Businesses usually use digital signing platforms with automated approval flows, reminders, and real-time tracking to avoid delays during contract execution.
How are companies handling contract approvals in remote or hybrid teams now?
Most organizations manage contracts through centralized digital platforms where legal, finance, procurement, and vendors can review and sign agreements online from anywhere.
We keep ending up with multiple versions of the same agreement. Can contract signing software fix this?
Yes, platforms like CLM 365 include version control and draft comparison features to help businesses manage one updated contract copy.
Can contract signing software support external clients and vendors?
Yes, businesses can securely send agreements to clients, vendors, and external stakeholders for review and signing.
What kind of contracts can businesses manage with contract signing software?
Organizations use contract signing software for sales agreements, HR documents, procurement contracts, vendor agreements, and legal documents.
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