Egencia alternatives for 2025

August 22, 2025

6 min read

Business Travel Has Evolved So Should Your Platform also, right?

The era of disjointed corporate travel is officially behind us. Companies no longer need to stitch together multiple booking tools, outdated expense systems, and clunky policy checks—only to hope it all works out. This piecemeal method not only wastes time but slows down the entire business. advantage.

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Quick Read

Summary generated by AI, reviewed for accuracy.

Compare top Egencia alternatives to find the best solution for corporate travel and expense management.

Streamline approvals, improve compliance, and gain real-time visibility into business spending with modern platforms.

Modern organizations are waking up to the reality: an integrated travel and expense solution isn’t a luxury it’s a necessity. When implemented well, it can boost employee morale, deliver better financial oversight, and turn what was once a cost centre into a source of operational efficiency and strategic

Egencia: A Legacy Leader in Transition

Egencia, a long-standing name in corporate travel and now part of American Express Global Business Travel (Amex GBT), has traditionally served enterprise clients with a solid booking platform. Much of its value stemmed from its connection to the expansive inventory of its former parent company, Expedia Group—giving companies a step up from the chaos of unmanaged travel.

But times have changed.

Today’s organizations demand more than just functional booking tools. They expect transparent pricing, intuitive design that drives adoption, real-time support, and integrated expense management—all accessible from mobile-first platforms enhanced by AI personalization. The bar has been raised.

Rethinking Travel Management: What to Look for Now

Forward-thinking teams aren’t just looking for a tool—they’re seeking a complete travel and expense ecosystem that:

Works seamlessly across devices and departments

Provides full visibility into spend

Automates compliance with smart policy features

Delivers high adoption through modern UX

Integrates natively with existing finance and HR systems

Offers fast, human support when it matters most

Egencia’s legacy infrastructure, while once ahead of its time, may no longer meet the expectations of today’s agile companies and global teams.

Exploring the Top Egencia Alternatives

If your organization is looking to make the leap into a more unified, user-friendly, and intelligent travel management experience, it may be time to evaluate the alternatives. There are new leaders emerging platforms that align more closely with the way modern businesses operate and grow.

Stay ahead by choosing a solution that not only handles travel bookings but also adds strategic value to your business.

What Is Egencia?

Egencia is a corporate travel management platform designed specifically for medium to large enterprises. It delivers a centralized solution for handling business travel logistics, combining powerful online booking tools with automated policy enforcement and program oversight.

The platform grants access to a vast global inventory—including flights, hotels, rental cars, and rail options—allowing companies to streamline every aspect of their travel operations from a single interface.

Egencia is best suited for organizations with complex travel needs and high-volume bookings. It supports features like:

Multi-level approval flows

Customizable travel policies across departments or regions

Real-time travel spend tracking

Detailed analytics and reporting tools

Its primary value lies in helping enterprises maintain control over travel expenses, ensure policy compliance, and improve visibility into their travel programs—all while supporting a consistent, scalable experience for travelers worldwide.

Why Some Companies Are Moving Away from Egencia

While Egencia has long been a recognized name in corporate travel, many organizations are beginning to explore alternatives—especially as expectations for modern travel tools evolve.

One of the most common concerns is the platform’s outdated infrastructure. What was once considered cutting-edge now feels sluggish and unintuitive to many users, with reports highlighting a clunky interface and limited capabilities on mobile devices—a drawback in today’s on-the-go work culture.

Another pain point is Egencia’s complex and often unclear pricing model. Some travel managers have noted that fees can be difficult to predict, with hidden or layered costs that make budgeting and cost control more challenging than it should be.

Despite its advantages—like access to a broad global travel inventory and support for enterprise-scale operations—Egencia’s reliance on legacy systems, subpar user experience, and non-transparent pricing can be barriers for organizations prioritizing agility, usability, and clear cost management.

As companies shift toward streamlined, mobile-first platforms with intuitive design and predictable pricing, Egencia may no longer align with the expectations of modern travel teams.

Best Egencia Alternatives

Searching for a smarter replacement for Egencia to handle your company’s travel management needs? We’ve researched and compared leading platforms so you can easily find the right solution that fits your business goals and travel policies.

Expense Tracker 365: The Complete Solution for Business Expense Management

Expense Tracker 365 was built to eliminate the headaches of business expense management, not just digitize them. With an intuitive system developed from the ground up, it provides a unified platform for tracking expenses, managing reimbursements, and controlling budgets in real time.

For employees, this means submitting expenses is quick, accurate, and hassle-free, which improves adoption and reduces reporting delays. For finance teams, it means instant visibility into spending, automated approvals, and tighter control over budgets without waiting for end-of-month reports.

By moving beyond the complexity of spreadsheets and outdated tools, Expense Tracker 365 delivers the accuracy, efficiency, and modern experience businesses need to keep costs under control and make smarter financial decisions.

Key Features

Simplified expense workflow: Capture, submit, and approve expenses in one place without juggling multiple tools.

All-in-one management: Track business costs, reimbursements, and budgets with smart automation and real-time insights.

24/7 support: Get dedicated assistance anytime through multiple channels to resolve queries quickly.

Navan:

Navan: It is created to remove the common pain points of corporate travel rather than just move them online. Built from the ground up, its integrated platform combines travel booking, expense tracking, and corporate cards into one intelligent system.

For business travelers, Navan offers an easy, enjoyable booking experience that encourages adoption and makes following company policies effortless. For finance teams, it delivers real-time visibility into spending, enabling proactive control and faster decision-making.

By stepping away from the limitations of older solutions like Egencia, Navan provides companies with greater efficiency, stronger cost savings, and a modern travel experience designed to support growth.

Key Features

Integrated travel process: Manage bookings, payments, and expenses in one connected system without jumping between apps.

Comprehensive booking hub: Reserve flights, hotels, car rentals, and ground transport with exclusive discounts through trusted partners.

24/7 traveler support: Get personalized help anytime, anywhere, through multiple support channels to resolve issues quickly.

Travel Perk:

Travel Perk: delivers a reliable platform for managing corporate travel with features designed for convenience. Its booking dashboard is simple to use and gives employees a wide range of travel choices. Around-the-clock customer support ensures quick assistance whenever problems occur. The built-in expense tools cover most business needs, and the mobile app provides essential functionality for booking trips while traveling.

Key Features:

Easy-to-navigate booking system with advanced search options

Extensive travel inventory including flights, hotels, and transport

Essential mobile app features for booking and managing trips on the go

Adaptable booking rules and policies tailored to business requirements
Overall, TravelPerk is a strong choice for small and mid-sized companies looking for a dependable travel management solution that covers the basics well. It offers the core booking and expense features growing businesses require, without overcomplicating things. That said, larger enterprises with complex travel needs may find the platform lacking in advanced capabilities and in-depth reporting tools.

TravelPerk vs. Egencia

When comparing TravelPerk and Egencia, the main difference lies in approach and usability. TravelPerk emphasizes simplicity with an intuitive interface, flexible booking policies, and a wide range of travel options that make it ideal for small to mid-sized businesses. Egencia, on the other hand, follows a more traditional model, offering robust global coverage and integration capabilities that suit larger enterprises with complex travel programs. While Egencia focuses on structure and compliance, TravelPerk prioritizes ease of use and traveler-friendly features.

SAP Concur is one of the most recognized platforms in corporate travel and expense management. It stands out for its powerful integration ecosystem, especially with SAP’s own suite of enterprise tools, and offers advanced back-end functionality tailored for large-scale organizations.

While its integration depth and enterprise-level features make it a dependable option for many global companies, businesses that value a modern, user-friendly interface or straightforward pricing structures may want to carefully assess its fit.

Key Features

Enterprise-level platform built for complex organizations

Broad integration network with SAP and third-party systems

Designed for global operations with scalability in mind

Strong policy and compliance controls for better governance

Expensify

Expensify is a popular tool for simplifying expense reporting and reimbursement processes. It’s known for automating expense capture, approval workflows, and corporate card reconciliation, making it a favorite among small to mid-sized companies.

While Expensify excels at automation and ease of use, organizations with complex travel booking needs may need additional platforms or integrations to cover the full travel management lifecycle.

Key Features

Automated expense tracking with receipt scanning

Streamlined approval workflows for faster reimbursements

Corporate card reconciliation for seamless reporting

User-friendly interface accessible on web and mobile

TravelBank

TravelBank combines travel booking and expense management in a single, intuitive platform. It helps companies control costs with budget-conscious booking recommendations while providing employees with a simple, mobile-friendly interface.

Although it’s ideal for organizations looking to save on travel expenses, companies with highly complex global operations may want to assess its integration and reporting capabilities before full adoption.

Key Features

Integrated travel and expense management in one platform

Budget-focused booking suggestions to reduce costs

Mobile-friendly interface for on-the-go management

Real-time spend tracking for finance teams

Certify

Certify is a comprehensive platform for managing business expenses with simplicity and efficiency. It offers automated expense reporting, receipt capture, and streamlined approval workflows, helping companies keep spending under control.

While Certify is ideal for small to mid-sized organizations seeking straightforward expense management, businesses requiring advanced travel booking capabilities or deep analytics may need to combine it with other tools.

Key Features

Automated expense reporting for faster processing

Receipt capture and management via mobile and desktop

Customizable approval workflows for policy compliance

Detailed reporting and analytics for better financial oversight

Chrome River

Chrome River provides an enterprise-focused solution for travel and expense management. It’s known for powerful automation, flexible policy controls, and extensive reporting capabilities tailored for large organizations.

Although it delivers strong functionality for complex operations, companies seeking a simpler, more user-friendly interface may need to weigh the learning curve.

Key Features

Enterprise-grade automation for expenses and approvals

Flexible policy enforcement to ensure compliance

Comprehensive reporting and analytics for finance teams

Scalable solution suitable for global operations

Choosing the Right Expense Management Solution for Your Company

Understanding your organization’s spending landscape is key. How many employees submit expenses? What types of costs are most frequent? A small business has very different requirements compared to a multinational enterprise. Current spending patterns will shape future needs, so select a solution that scales with growth and provides flexibility.

Expense Tracker 365: What to Look For

Modern expense management goes beyond digitizing receipts — it transforms how businesses track, approve, and control spending. Here’s what makes top solutions like Expense Tracker 365 stand out:

Intuitive expense reporting: Capture, categorize, and submit expenses quickly with minimal manual effort.

Automated approval workflows: Customize routing for different teams or departments, improving compliance and speed.

multi-currency and global support: Track international expenses with ease, from local vendors to corporate travel.

Dynamic policy enforcement: Built-in rules ensure employees stay compliant without manual oversight.

Seamless VAT integration: Sync VAT and expense data for transparent, automated tracking across the business.

Case Study: How a fintech Transformed Expense Management

Fintech switched from manual spreadsheets to Expense Tracker 365 and saw immediate improvements: faster expense approvals, 22% reduction in errors, and full visibility into company-wide spending trends. Employees enjoyed a simpler reporting process, while finance leaders gained real-time insights.

Expense Tracker 365: The Verdict and Conclusion

The days of “good enough” expense management are over. While basic tools may capture receipts, modern businesses need solutions that combine automation, accuracy, and transparency. The key is choosing a platform that not only meets today’s needs but also scales with your organization, empowering teams and finance leaders alike.