Stampli has built a strong name for itself in accounts payable automation, but a growing number of finance leaders are searching for Stampli alternatives
- Expense 365 is a strong fit for businesses already using Microsoft 365 and looking to manage expenses within that ecosystem.
- Ramp and Brex stand out for businesses focused on corporate cards, spend controls, and real-time spending visibility.
- Bill.com, Medius, and Tipalti are better suited to teams prioritizing accounts payable, invoice processing, and payment automation.
- Expensify focuses on streamlined expense reporting, while Volopay combines cards, expense management, and spend control for growing businesses.
That are purpose-built around expense management, receipt capture, mileage tracking, reimbursements, corporate card reconciliation, and policy enforcement at the point of spend.
This guide breaks down eight platforms worth considering if you’re comparing alternatives for Stampli.
Each one takes a different approach to expense management, so instead of naming a single “winner,” you’ll get the features, integrations, and practical trade-offs needed to make a decision that fits your team’s actual workflow.
A Quick Look at Stampli
Stampli is an AI-driven accounts payable automation platform built to help finance teams process invoices faster, route approvals, and centralize communication about vendor payments. Its AI assistant (branded as “Billy”) handles coding suggestions, duplicate invoice detection, and vendor Q&A directly inside the invoice thread.
Pros
- Strong AI-assisted invoice coding and approval routing built specifically for AP workflows.
- Centralized communication threads on each invoice reduce the need for separate email chains about a single bill.
- Broad ERP integration library, particularly strong for mid-market and enterprise accounting systems.
- Corporate card product adds a spend management layer on top of core AP functionality.
Cons
Every platform has trade-offs, and Stampli is no exception — the honest answer is that “con” often just means “not built for this specific job.”
- Expense reporting for employee out-of-pocket spend and reimbursements is not the platform’s primary design center, so teams with high reimbursement volume may find the workflow less direct than a dedicated expense tool.
- Pricing is not publicly listed, which adds a sales cycle before a team can compare real costs against competitors.
- Mobile-first habits like snapping a receipt at a restaurant or logging mileage on the go are less central to the product than they are for expense-first platforms.
None of this means Stampli is a poor choice, it means the right fit depends on what your finance team spends most of its time doing. That‘s exactly why it‘s worth comparing alternatives before renewing or expanding a contract.
Why Look for Stampli Alternatives?
Stampli earned its reputation by applying AI to invoice processing, coding invoices, routing approvals, and cutting down manual data entry for accounts payable teams.
That’s a real strength, but it’s a different job than expense management. Employee expense reports, mileage claims, per diem tracking, and out-of-pocket reimbursements.
There are a few practical reasons companies go looking for alternatives:
- Focus mismatch. If your biggest pain point is chasing down receipts from field employees rather than coding vendor invoices, a platform built around expense capture from day one may fit your team’s daily habits better.
- Card-first spend management. Some companies want the corporate card, budget controls, and expense report submitted from a single mobile app, rather than a card program layered onto an AP-first tool.
- Pricing transparency. Stampli’s pricing isn’t published, which means every evaluation starts with a sales call. Some alternatives publish pricing or offer usage-based, free-to-start plans.
- Business needs change over time. A platform that made sense during a company’s early AP cleanup might not match the priorities of a finance team two years later, once expense volume, headcount, or international operations have grown.
8 Stampli Alternatives & Competitors
Alternative | Integrations | G2 Rating | Free Trial |
Expense365 | Microsoft 365 apps, Xero, QuickBooks and Zoho Books | 4.8/5 | ✔ |
Ramp | Amazon Aurora, Apple Pay, Okta, Slack, Xero and Sage Intacct | 4.8/5 | ✔ |
Bill.com | Acumatica, Aplos, NetSuite, Xero and Sage Intacct | 4.5/5 | ✔ |
Brex | Gusto, Slack, Uber for Business, Sage Intacct and Xero | 4.8/5 | ✔ |
Medius | D365 Data Quality, SAP HANA Cloud and NetSuite | 4.3/5 | Connect with sales team |
Volopay | Xero, QuickBooks, NetSuite, Zoho Books | 4.3/5 | Connect with sales team |
Expensify | Certinia, Greenhouse, Qbo, Xero and QuickBooks | 4.5/5 | ✔ |
Tipalti | Everflow, KlearCard, QuickBooks, Xero and Sage Intacct | 4.5/5 | Connect with sales team |
Ratings are approximate and change frequently , check G2 directly for the latest figures before citing them.
1. Expense 365
Expense 365 is an expense management solution designed for organizations that rely on Microsoft 365.
It lets employees and finance teams manage expense reporting within familiar Microsoft 365 applications, including SharePoint, Teams, and Outlook, rather than switching between separate platforms.
With features for expense submission, approvals, reporting, and enterprise security, it is particularly suitable for mid-sized and large businesses looking to keep their expense processes within their existing Microsoft environment.
Key Features
- AI powered receipt scanning
- Mobile receipt scanning with automatic data extraction
- Mileage tracker
- Configurable multi-level approval workflows
- Corporate card transaction reconciliation
- Expense audit
- Real-time expense report submission and status tracking
- Departmental and project-level budget controls
- Per diem management
- Direct integration with major ERP and accounting platforms
Why Choose Expense365 as a Stampli Alternatives
Expense365 makes sense for teams whose main challenge is getting employees to actually submit clean, timely expense reports, something that sits outside Stampli’s core AP focus. Because it was built around the mobile experience rather than the desktop invoice inbox, field employees, sales teams, and remote staff tend to adopt it with less friction.
Hear from Our Delighted Clients
“Expense Tracker 365 is a great app with excellent support. The advanced features make it a complete tool & has really improved our expense tracking and reporting workflow”
Track expenses securely within Microsoft 365
2. Ramp
Ramp combines corporate cards with expense management and bill pay in a single platform, built around real-time transaction data rather than end-of-month reconciliation. Its AI-driven policy checks flag out-of-policy spend as it happens, and its expense analytics are aimed at helping finance teams find savings, not just track expenses.
Key Features
- Unlimited virtual and physical corporate cards
- Real-time transaction sync with automatic receipt matching
- AI-powered policy violation flags at the point of purchase
- Custom spend controls by category, vendor, or department
- Automated expense report generation from card transactions
- Built-in savings insights and vendor price comparisons
- Multi-entity support for companies with subsidiaries
- Deep accounting software sync with auto-categorization
Why Choose Ramp as a Stampli Alternatives
Ramp fits companies that want expense management and the corporate card program to live in one place, rather than reconciling a separate card provider against an AP tool. Its real-time approach means policy issues get flagged before the money is spent instead of after a report is submitted.
3. Bill.com
Bill.com is best known for accounts payable and receivable automation, but its Spend & Expense product adds corporate cards and employee expense management on top of that foundation. It’s a common choice for small and mid-sized businesses already using Bill.com for vendor payments.
Key Features
- Corporate and virtual card issuance with spend limits
- Mobile receipt capture with automatic expense categorization
- Custom approval workflows tied to budget owners
- Real-time visibility into card spend by employee or department
- Automated expense report creation from card transactions
- Integration with Bill.com’s existing AP and AR modules
- Budget tracking against department or project limits
- Reporting dashboards for spend trends over time
Why Choose Bill.com as a Stampli Alternatives
Bill.com is a practical alternative for companies that want expense management bundled with the same platform handling vendor bills and receivables, reducing the number of separate finance tools in play.
4. Brex
Brex offers corporate cards paired with expense management, travel booking, and budgeting tools, aimed largely at startups and fast-growing companies. Its platform emphasizes automated expense report generation and policy enforcement built directly into the card program. It also provides real-time visibility into employee spending and helps finance teams enforce controls as expenses occur.
Key Features
- Unlimited employee corporate cards with custom limits
- Automatic receipt matching via text and email reminders
- AI-assisted expense categorization and coding
- Built-in travel booking with policy guardrails
- Real-time budget tracking by team or department
- Automated expense report submission and approval routing
- Rewards program tied to card spend
- Integration with major accounting and HR platforms
Why Choose Brex as a Stampli Alternatives
Brex is a fit for companies, particularly venture-backed startups, that want card issuance, travel, and expense management under one roof with minimal manual entry.
5. Medius
6. Volopay
7. Expensify
8. Tipalti
Ready to build a travel program that works?
Expense 365 brings policy management, approval workflows, expense tracking, and reimbursements into one place built natively for Microsoft 365.
Best Practices to Choose an Alternative for Stampli
Choosing the right Stampli alternative depends on your finance workflows, business size, integration needs, and the areas where your current AP or spend management process falls short.
- Map your actual spend mix first: Count what percentage of your monthly transactions are vendor invoices versus employee reimbursements before picking a tool built for one or the other.
- Test the mobile experience yourself: Have someone on your team submit a real receipt from their phone during a trial — this is where adoption succeeds or fails.
- Check integration depth, not just integration existence: A tool that “connects” to your ERP isn’t the same as one that syncs categories, tax codes, and approval chains correctly.
- Ask about multi-currency and multi-entity support early: if your company operates internationally, since this is often an add-on rather than a core feature.
- Get pricing in writing before the demo ends: Platforms with published pricing make budget planning easier; those without require a direct ask for a full breakdown.
- Evaluate approval workflow flexibility: Especially if your company has multiple departments, cost centers, or budget owners with different sign-off rules.
- Look at how support is structured: Self-serve help center versus a dedicated account manager can matter a lot once you’re mid-migration.
- Run a side-by-side pilot with actual data: Rather than a vendor demo alone, since real receipts and real approval chains expose gaps that scripted demos don’t.
Conclusion
There isn’t a single best Stampli alternative — there’s a best fit for your team’s spend patterns, headcount, and geography. A company managing high invoice volume with occasional employee expenses has different priorities than a distributed team submitting receipts from the road every week.
Use the comparison table and feature breakdowns above as a starting point, then run a real pilot with your own data before committing.
The right platform is the one your finance team and your employees will use correctly, every month, without extra prompting.
Frequently Asked Questions
Can I switch from Stampli to another expense management platform without losing historical data?
Most alternatives support data export and import through CSV files or direct integrations with your accounting software, letting you bring historical expense and vendor records into the new platform. Confirm migration support and timelines directly with the vendor before switching.
What should I prioritize when comparing alternatives for Stampli?
Start with how well the platform matches your actual spend mix, invoice-heavy versus reimbursement-heavy, then evaluate integration depth with your accounting software, mobile usability for employees submitting expenses, and whether pricing is transparent enough to compare against other options.
Which Stampli alternative is best for corporate cards?
Expense 365, Ramp and Brex are well suited to businesses looking for corporate cards combined with spending controls, expense management, and real-time visibility.
Which Stampli alternative integrates with Microsoft 365?
Expense 365 is specifically designed around the Microsoft 365 ecosystem, including integrations with tools such as SharePoint, Teams, and Outlook.
_JiluXJRGNl.svg)
