Gusto vs HR365 HRMS: Which HR Software Is Right for Your Business?
- Gusto is a broad HR platform aimed mainly at small and growing businesses.
- HR365 HRMS is designed around Microsoft 365, SharePoint, Teams, and Outlook.
- Both platforms cover core HR activities such as hiring, onboarding, employee management, time, performance, and learning.
- HR365 HRMS adds HR task management, Microsoft-based workflows, AI HR features, and deeper Microsoft ecosystem alignment.
- Organizations already using Microsoft 365 should closely evaluate HR365 HRMS as a Gusto alternative.
Choosing the right HR software depends on how your organization manages employee information, hiring, onboarding, attendance, leave, performance, expenses, and daily HR tasks.
Gusto is a popular HR platform built mainly for small and growing businesses in the US. It combines HR, time tracking, hiring, talent management, and other business services in one platform.
HR365 HRMS takes a different approach. It is built for organizations that already use Microsoft 365 and want HR operations connected with SharePoint, Microsoft Teams, Outlook, and Microsoft automation tools.
This comparison looks at Gusto vs HR365 HRMS across features, Microsoft 365 integration, AI, automation, employee management, pricing, and overall fit.
What Is Gusto?
Gusto is an HR platform designed for small and growing businesses. It covers areas such as hiring, onboarding, applicant tracking, employee information, performance evaluations, learning, and time management.
Gusto is particularly attractive to businesses looking for a ready-to-use HR platform without building their HR processes around Microsoft 365.
Key Features of Gusto
- Recruiting & applicant tracking (ATS)
- Hiring, onboarding & employee self-service
- HR information management, time tracking & PTO management
- Performance management, learning tools & HR reporting
However, organizations already working heavily with Microsoft 365 may want their HR system to operate closer to the tools their teams already use.
What Is HR365 HRMS?
HR365 HRMS is an HR management platform built around Microsoft 365 and SharePoint.
It brings employee management, hiring, onboarding, attendance, leave, performance, learning, expenses, tasks, and other HR activities into a connected Microsoft environment.
The platform works with Microsoft Teams, SharePoint, and Outlook. It also connects with Microsoft automation and reporting tools such as Power Automate and Power BI.
Key Features of HR365 HRMS
- Employee Directory & Records Management
- Recruitment & Employee Onboarding
- Leave, Attendance & Timesheet Management
- Performance & Learning Management
- Expense & Task Management
- AI-powered HR features with Microsoft 365 integrations (Teams, SharePoint, Outlook, Power Platform)
HR365 HRMS is designed for organizations that want HR processes to fit into their existing Microsoft environment rather than introducing a completely separate HR workspace.
Gusto vs HR365 HRMS: At a Glance
Gusto and HR365 HRMS both cover important HR activities, but they are designed around different business environments.
Feature | Gusto | HR365 HRMS |
Best For | Small and growing businesses | SMBs and Organizations using Microsoft 365 |
Employee Directory | ✓ | ✓ |
Recruitment & Hiring | ✓ | ✓ |
Employee Onboarding | ✓ | ✓ |
Leave Management | ✓ | ✓ |
Attendance Tracking | ✓ | ✓ |
Performance Management | ✓ | ✓ |
Learning & Training | ✓ | ✓ |
Expense Management | ✓ | ✓ |
Task Management | Limited | ✓ |
AI-Powered HR Features | ✓ | ✓ |
AI Agent | — | ✓ |
Microsoft Teams Integration | Integration | Native Microsoft ecosystem |
SharePoint Integration | — | ✓ |
Microsoft Outlook Integration | Integration | ✓ |
Microsoft 365 Integration | Limited | ✓ |
Custom HR Workflows | Limited | ✓ |
Microsoft Copilot / AI Ecosystem | — | ✓ |
Starting Price | From $49/month + $6/person | From $7.99 / User / Month |
14-Day Free Trial | Available on selected plans | Available |
Overall Rating | ⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
G2 Rating | 4.6/5 |
The biggest difference is not just the number of features but where the HR system fits within your existing technology environment.
Gusto vs HR365 HRMS: Feature Comparison
Feature coverage is one of the most important factors when comparing HR platforms.
Both Gusto and HR365 HRMS cover core HR activities, but their strengths differ depending on how your organization works.
Employee Directory
Gusto provides HRIS capabilities for managing employee information and HR data.
HR365 HRMS provides an employee directory and centralized employee records within its Microsoft 365 environment.
Managers and HR teams can access employee information, roles, attendance, leave status, tasks, and other relevant HR information from connected dashboards.
Recruitment, Hiring and Onboarding
Gusto provides ATS, hiring, background checks, and onboarding for small businesses.
HR365 HRMS offers recruitment management with candidate tracking and AI-based screening.
It also delivers connected onboarding from preboarding to employee transitions with centralized visibility for HR and managers.
Leave and Attendance Management
Gusto includes PTO, time-off management, and time tracking, with advanced features in its Plus plan.
HR365 HRMS unifies leave, attendance, and timesheets, allowing employees to request leave, track balances, and log hours while managers approve and monitor availability. It also offers AI-powered leave suggestions and AI timesheet entry for accurate tracking.
Performance Management
Gusto includes performance evaluation capabilities as part of its HR and talent offering.
HR365 HRMS provides performance management with employee progress, goals, performance reviews, and performance summaries.
Its AI Performance Summary feature can generate clearer performance summaries from employee activity and related information.
Learning and Training
Gusto offers learning management capabilities through its HR and talent platform.
HR365 HRMS includes learning and development tools for training courses, learning activities, and progress tracking.
Microsoft 365 Integration
This is one of the biggest differences between the two platforms.
Gusto is a standalone HR platform that provides integrations with other business applications.
HR365 HRMS is built specifically around the Microsoft ecosystem.
The platform connects with Microsoft Teams, SharePoint, Outlook, Power Automate, Power BI, Microsoft Copilot and AI technologies
AI and Automation
AI is becoming a key factor in modern HR software, with platforms like Gusto adding automation to improve efficiency and reduce manual HR work.
HR365 HRMS takes a more focused AI approach, offering features like AI recruitment, leave and timesheet management, expense claims, performance summaries, onboarding support, and an AI HR agent.
This agent helps employees get quick answers on HR queries and assists managers with approvals and team tracking.
Pricing
Pricing should be evaluated based on both the subscription cost and the technology environment your organization already has.
Pricing | Gusto | HR365 HRMS |
Starting Price | $49/month + $6/person/month | |
Other Plans | Plus: $80/month + $12/person/month; Premium: $180/month + $22/person/month | Premium: $11.99/ User/ Month; Special pricing available for 50+ users |
Pricing Model | Base fee + per-person pricing | Plan-based pricing |
Free Trial | Available | 14-day Trial available on request |
Enterprise Pricing | Custom Premium pricing | Special pricing for 50+ users |
Currency | USD | USD |
HR365 HRMS can be more attractive for organizations already invested in Microsoft 365 because the HR platform fits into an existing Microsoft environment.
Note: Pricing can change, businesses should request a current quote before making a final decision.
Gusto vs HR365 HRMS: Which One Should You Choose?
The right choice depends on your current technology stack and HR requirements.
Choose Gusto If:
Gusto may be a good choice if your organization:
- Wants a general-purpose HR platform
- Is a small or growing US business
- Wants hiring and onboarding tools
- Needs employee management in a standalone platform
- Wants built-in time tracking
- Does not need SharePoint as the foundation for HR data
- Is comfortable working outside the Microsoft 365 environment
Gusto is especially suitable for businesses looking for a broad HR platform with a relatively simple setup.
Choose HR365 HRMS If:
HR365 HRMS may be a stronger choice if your organization:
- Already uses Microsoft 365 for daily operations
- Uses Microsoft Teams for communication and collaboration
- Uses SharePoint for storing and managing business documents and data
- Wants HR fully integrated within the Microsoft ecosystem
- Needs a centralized employee directory and unified HR records
- Requires recruitment, onboarding, leave, and attendance management in one platform
- Uses timesheets and wants performance, learning, and training management
- Needs expense management, HR approvals, and AI-powered HR support integrated with existing Microsoft workflows
The Microsoft ecosystem is the key deciding factor.
Why Consider HR365 HRMS as a Gusto Alternative?
For Microsoft 365-based organizations, the main reason to consider HR365 HRMS is not simply feature count.
It is the way HR fits into the wider technology environment.
- HR365 HRMS is built natively on Microsoft 365, including SharePoint, Teams, and Outlook
- It integrates HR processes into the tools employees already use instead of creating a separate system
- Employee data such as profiles, attendance, leave, tasks, expenses, and performance is managed in one place
- This provides HR teams and managers with a connected and unified view of employee information
- AI capabilities support key HR functions like recruitment, onboarding, leave, timesheets, and performance management
- The built-in AI Agent helps employees and managers quickly access HR information and handle routine requests
- HR management is fully integrated with SharePoint, making document and data handling consistent within Microsoft environments
- HR365 HRMS also works within Microsoft Teams, covering the full employee lifecycle from recruitment to learning and expenses
Looking for a Better HR Software?
Bring HR management into the Microsoft 365 environment with SharePoint and Teams integration.
Conclusion
Gusto and HR365 HRMS are both capable HR platforms, but they are built around different priorities.
Gusto is a strong choice for small and growing businesses that want a general-purpose HR platform with hiring, onboarding, employee management, time tracking, performance, and learning capabilities.
HR365 HRMS is a stronger fit for organizations that already rely on Microsoft 365 and want HR management connected with SharePoint, Microsoft Teams, Outlook, Power Automate, Power BI, and AI-powered HR features.
The decision ultimately comes down to your existing technology environment.
If your organization already runs on Microsoft 365 and wants HR operations within that ecosystem, HR365 HRMS is worth evaluating as a Gusto alternative.
Frequently Asked Questions
Is Gusto better than HR365 HRMS?
Neither platform is better for every organization. Gusto is a strong option for small and growing businesses seeking a general HR platform. HR365 HRMS is better suited to organizations that want HR management built around Microsoft 365, SharePoint, and Teams.
Is HR365 HRMS a good Gusto alternative?
Yes. HR365 HRMS can be considered a Gusto alternative for organizations that want employee management, recruitment, onboarding, attendance, leave, performance, learning, expenses, and task management connected to Microsoft 365.
Does HR365 HRMS integrate with Microsoft Teams?
Yes. HR365 HRMS is available through Microsoft Teams and connects HR activities with the Microsoft 365 environment.
Which is better for Microsoft 365 users, Gusto or HR365 HRMS?
HR365 HRMS is the more natural fit for Microsoft 365 users because its HR environment is built around SharePoint, Teams, Outlook, and Microsoft automation and reporting tools.
Does HR365 HRMS support AI?
Yes. HR365 HRMS includes AI capabilities for recruitment, onboarding, leave, timesheets, expenses, employee overviews, and performance summaries. It also provides an AI Agent for HR.
What should I consider before switching from Gusto to HR365 HRMS?
Start by reviewing your Microsoft 365 environment, employee count, current HR workflows, required integrations, employee records, onboarding process, attendance needs, leave workflows, performance process, expense management, and reporting requirements. Then compare the current plans and implementation requirements for both platforms.
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