Built for Construction Teams

Built to Track Construction Hours, Projects and Crew Time
with Timesheet 365

Track crew and job hours with time tracking for construction, automate approvals, and improve project visibility. Replace manual spreadsheets with organized time tracking, accurate records, and clear insights across every construction project— all within Microsoft 365.

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Built on SharePoint & Microsoft Teams

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What is Time Tracking for Construction?

Time tracking for construction is a centralized platform that helps construction companies capture labor hours against jobs, phases, cost codes, and crews — giving project managers and finance teams accurate, real-time visibility into where labour time and cost are actually going across every job site.

Key benefits

Automate time tracking and job costing across jobs, phases, and cost codes for accurate records.

Track labor hours, equipment time, and certified payroll data in one place.

Improve collaboration between field crews, project managers, and finance teams while reducing errors.

What Happens Without Centralized Time Tracking for Construction

Without proper time tracking, construction teams lose visibility, accuracy, and job profitability.

What Timesheet 365 Delivers for Construction Teams

Reduction in time-tracking errors

0 %

Faster payroll and billing processing

0 x

Hours logged accurately and on time

0 %

Time to log daily work hours

< 0 min

Everything Construction Teams Need in One Timesheet

Manage job hours, crew schedules, and billing — all in one place.

Manage Every Hour from One Place

Track daily and weekly labor hours across jobs, phases, and cost codes with a simple, structured timesheet system that keeps your crews accountable and accurate.

Track Exactly Where Construction Time Goes

Log time against jobs, phases, tasks, or cost codes for accurate visibility and billing — down to certified payroll requirements.

Log time by job, phase, task, or cost code in daily and weekly views
Escalate unavresolved tickets before SLA breaches
Real-time visibility into hours spent across active jobs and phases
Exportable job reports for project managers and finance teams

Organize Work the Way Your Construction Team Operates

Set up crews, offices, and job structures to match how your construction team actually works — across one job site or many.

Group teams by trade, crew, or discipline
Assign & sync job site locations across offices directly from Microsoft 365
Add custom fields and personalize timesheet layout per job
Mark job off days and preview setup with sample data before rollout

Turn Hours into Accurate Billing and Clear Reports

Convert tracked time directly into client-ready invoices and clean reports — monitor job hours, utilization, and job costs from a centralized dashboard.

Auto-generate invoices from tracked hours, with role-based billing rules
Bill within approved hour limits to avoid overages
Real-time dashboards for utilization, job hours, and crew workload
Exportable, audit-ready reports for finance and project leads

Make Timesheet Submission Easier to Track, Approve and Report

Timesheet 365 helps construction teams log hours, get approvals, and connect with SharePoint projects — all with less manual work.

Works with Your Existing SharePoint Projects

No need for two separate systems. Timesheet 365 connects with the SharePoint projects, channels, and folders you already use. Crews log time on the same jobs, with no extra setup or duplicate work.

Multi-Level Approvals

Timesheets go to the right supervisor automatically. Timesheet 365 supports multi-level approvals with separate access for admins, managers, and field users, so nothing gets stuck or missed.

Clear Reports on Time and Resources

See job hours, crew workload, and activity in one place. Timesheet 365 gives you easy-to-read dashboards and reports, so leaders don’t have to check spreadsheets manually.

See Timesheet 365 Working Inside Your Microsoft 365

Get a personalized 20-minute demo based on your construction environment — job structures, crew scheduling, resource planning, approval workflows, and certified payroll/billing requirements.

Connects with the Tools your Team already Uses

Timesheet 365 works seamlessly within Microsoft 365, enabling field crews and project managers to track and approve time directly in Microsoft Teams, SharePoint, and Outlook. Microsoft Entra ID provides secure user authentication and access.

It also integrates with Power Automate to automate workflows, Time Off Manager 365 for leave management, and Power BI for advanced reporting and business insights.

How Timesheet 365 Improves Construction Operations

Construction teams need accurate time tracking to keep projects on schedule, manage budgets, and optimize resources. Timesheet 365 centralizes job time, approvals, and reporting in one platform, helping teams improve visibility, reduce manual work, and deliver projects efficiently.

Job & Phase Time Tracking

Log hours against jobs, phases, tasks, and milestones to maintain accurate construction records.

Resource Utilization

Monitor how crews and equipment are allocated across job sites to improve workload planning and team efficiency.

Approval Workflows

Route timesheets to project managers or site supervisors for quick approvals, reducing delays and ensuring accurate job tracking.

Billable & Non-Billable Time

Track client-billable work alongside internal, warranty, or overhead hours for better cost control and job profitability.

Reporting & Analytics

Generate detailed reports on job progress, crew productivity, and logged hours to support planning, forecasting, and informed decision-making.

How Timesheet 365 Supports Construction Resource Management

Timesheet 365 provides a structured process to capture, track, approve, and report construction time across jobs, phases, and cost codes.

Log Time Entry

Timesheet 365 helps field crews capture hours against jobs, phases, tasks, and cost codes in one centralized platform, with pre-filled templates to keep entry fast.

Categorize Time Entry

Categorize hours by job, phase, cost code, or billable status to improve tracking, accuracy, and reporting.

Route for Approval

Approval rules automatically route timesheets to the right supervisor or project manager for faster review and sign-off.

Track Utilization & Resourcing

Managers monitor utilization, crew workload, and missed submissions in real time to keep resourcing accurate and balanced.

Send Status Updates

Notifications keep field crews informed when timesheets are submitted, approved, pending, or flagged, ensuring clear communication throughout the process.

Close and Report

Approved timesheets remain available for invoicing, audits, job costing, and continuous process improvement.

Construction Timesheet Software Guide

This guide serves as a practical instruction manual for construction teams looking to implement, optimize, or standardize their time tracking operations. It provides a structured approach to managing job hours, billable time, and resource utilization through a centralized time tracking for construction system.

Establish a centralized time tracking system for capturing crew hours across jobs, phases, and cost codes.

Define standardized time-entry workflows to ensure every task, site visit, and billable hour is captured, tracked, and recorded consistently.

Configure approval routing rules based on crew, job, or supervisor requirements.

Reduce timesheet errors by improving visibility into missed submissions and ensuring accurate real-time records.

Improve collaboration between field crews, project management, and finance teams with complete timesheet visibility.

Monitor crew performance using dashboards and reports to identify utilization trends and improve resource planning.

Scale time tracking processes across multiple jobs and offices while maintaining consistent certified payroll and compliance standards.

Whether you’re deploying time tracking for construction for the first time or refining an existing process, use this guide as a step-by-step reference to build a scalable, accurate, and reliable timesheet system that supports continuous project delivery.

Why Construction Teams Choose a Microsoft-Native Timesheet

Capability	Timesheet 365	Generic Cloud Timesheet
Runs natively inside Microsoft Teams	✓	✗
Data stored in your own SharePoint / M365 tenant	✓	✗
Multi-job / multi-phase tracking	✓	Varies by plan
Automated invoice generation from hours	✓	Varies by plan
Real-time missed timesheet alerts	✓	✗
Built-in Copilot AI assistance	✓	Rare

Construction Teams That Use Timesheet 365

Time tracking for construction supports every team involved in tracking job hours, crew schedules, and billable work. By centralizing time tracking and automating approvals, it helps departments collaborate more efficiently while ensuring accurate records across every job site.

Project Managers
Gain real-time visibility into job hours, utilization, and workload to improve resourcing across one or multiple job sites.

Site Supervisors & Foremen
Track crew attendance and hours directly from the field, keeping daily logs accurate without paperwork.

HR Teams
Track attendance, manage timesheet records, and generate accurate reports for compliance and workforce planning.

Estimating & Pre-Construction Teams
Compare estimated vs. actual labor hours to refine future bids and job costing accuracy.

Finance & Billing Teams
Access accurate, approved timesheets for every job to streamline client invoicing, certified payroll, and reduce manual errors.

Safety & Compliance Teams
Maintain accurate, audit-ready time records to support certified payroll, prevailing wage, and regulatory requirements.

Our Clients

"We've had a great experience with Timesheet 365. It's easy to use, highly customizable, and customer support has been excellent from day one."

"Timesheet 365 has helped us bring consistency to time tracking across different projects. Everything is easy to find, and the overall experience has been smooth."

"The SharePoint and Microsoft Teams integration in Timesheet 365 has fit perfectly into our existing workflow. Configuring projects and tasks is simple and efficient."

"Easy to customize and intuitive from the start. It has been straightforward to adapt the platform to our team's requirements."

"It's a practical solution that makes recording work hours simple. The application is reliable, fast, and easy for our team to use."

Clients Speak

"After joining ABC Mobility, I saw the need for a helpdesk to streamline IT operations. After evaluating several options, I chose HR365. This customizable SharePoint system met our needs, offering multi-team support."

"Our support requests came from various channels: email, Teams, texts, calls causing confusion and no way to track or verify service issues. We evaluated several ticketing systems, including building one in MS."

"Great app for SharePoint or MS Teams! We use it to help employees connect within SharePoint and MS Teams. Very happy with its functionality and the support from HR365."

"Outstanding tech support! We use HR365 uniquely, with a small team and 1000+ members. HR365 serves as our member directory. Frank and the team spent hours resolving a complex permissions issue late on a Friday night."

"Great product and support! Coming from an old version of Employee Directory 365, Frank and Sakshi were fantastic during the upgrade to Modern SharePoint. All questions were promptly answered, with remote support as needed."