Apploye vs Timesheet 365: Full Comparison Guide in 2026

July 31, 2026

6 min read

Picking the wrong time tracking tool costs more than money. It costs your team hours, trust, and clean payroll data. This guide compares Apploye and Timesheet 365 side by side, so you can pick the one that actually fits your budget.

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Key Takeaways

Timesheet 365 gives you the same core time tracking features as Apploye at up to 58% lower cost for growing teams.
Timesheet 365 runs natively inside Microsoft Teams and SharePoint, so your team never leaves the tools they already use.
Apploye charges per user, which means your bill climbs every time you hire. Timesheet 365 uses flat, predictable pricing.
Real G2 reviews show Apploye users facing invoice delays and missing features. Timesheet 365 reviewers report smooth support and reliable reporting.
Timesheet 365 already connects with Microsoft Copilot, giving Microsoft-based teams an AI head start Apploye is still building toward.

Think about the last time a missing invoice held up your books, or a promised feature never showed up. Small frustrations like that pile up fast, and they usually surface only after you’ve already signed a yearly contract. That’s exactly why this comparison digs into real pricing, real features, and real user reviews before you commit to either tool.

What Users Are Saying

“They intermittently don’t send me monthly invoices, which means I have to stop my return filings to request it from them. Has happened at least 3 times now. They tried to bribe me with a $15 free credit to highly rate them on G2 and Capterra.”

Josh O. ★★⯨☆☆ 2.5/5

Small-Business Owner
Read the full review on G2

“Apploye has too many features for a very minimum monthly subscription fee. But they promised some features are coming soon, and months later, they still haven’t been published.”

Mohammad A. ★★★☆☆ 3/5

Associate Manager
Read the full review on G2

“Timesheet apps allow employees to log their work hours accurately. This precision ensures time spent on tasks, projects, or clients is recorded correctly, and it resolved our Excel export issues.”

Amreen K. ★★★★★ 5.0

Finance Associate, Mid-Market
Read the full review on G2

“Easy to get reports based on projects by using the timesheet application. Support went above and beyond. I do not have any dislikes at this time.”

Anthon Kelly ★★★★★ 5.0

Timesheet 365 Customer
Read the full review on G2

Why Time Tracking Software Decisions Matters

Remote work and hybrid teams are not going away. Every manager needs a clear, honest view of where hours go. That’s why the search for the right time tracking app has become so competitive.

Two names keep coming up in that search: Apploye and Timesheet 365. Both promise time tracking, task management, and reporting. But the similarities end at the feature list. Once you look at pricing, integrations, and real user feedback, one tool starts to pull ahead.

If you’ve ever felt torn between a flashy feature list and a budget that keeps shrinking, this comparison was written for you. We’ll walk through pricing math, feature overlap, and honest customer reviews so you’re not guessing which time tracking app is worth your trust.

Every section below is backed by public pricing pages, verified G2 reviews, and simple math you can check yourself. Nothing here asks you to take our word for it blindly.

What Is Apploye?

Apploye is a time tracking and employee monitoring tool built for remote and hybrid teams. It offers time tracking, screenshot monitoring, attendance, payroll, and project management.

Apploye’s pricing works on a per user, per month model. Plans range from a free starter tier to a $12 per user Power plan. For a small team, that pricing feels light. For a growing company, the math changes fast.

Apploye markets itself heavily toward remote agencies and freelance teams that need employee monitoring alongside basic time tracking. That focus makes sense for teams outside the Microsoft ecosystem, but it also means every extra integration has to be built and maintained separately.

What Is Timesheet 365?

Timesheet 365 is a time tracking and timesheet management app built specifically for Microsoft 365, SharePoint, and Microsoft Teams users. It covers time tracking, project reporting, timesheet approvals, and task management.

Because Timesheet 365 lives inside SharePoint and Teams, employees log hours where they already work. There is no new app to install, no new login to remember, and no extra window to keep open all day.

This native approach also means updates roll out through the same Microsoft 365 environment your IT team already manages, so there’s no separate software to patch, license, or troubleshoot on its own.

Feature Comparison: What Both Tools Actually Offer

Here is a short, honest look at what each employee timesheet tool covers. We’re not going to hide Apploye’s strengths, because a fair comparison only works if both sides are shown clearly.

Apploye includes:

Time tracking and timesheets
Screenshot monitoring
Attendance and leave tracking
Apps and URL usage tracking
Client invoicing
Payroll management

Timesheet 365 includes:

Time tracking and timesheets
Project and task reporting
Role-based timesheet approval
Daily and weekly hour restrictions
Native SharePoint and Microsoft Teams integration
Microsoft Copilot and Power BI integration (Enterprise tier)

Both tools cover the basics well. But only one of them fits directly into a Microsoft-based workplace without extra setup, and that difference matters more than most teams realize until they try it.

The Hidden Costs Nobody Mentions Upfront

Sticker price is never the whole story. A few hidden costs can quietly inflate your real monthly bill.

Per-user pricing scales badly. Apploye cost grows every time you add a team member, which turns hiring season into a budgeting headache.
Add-ons stack up fast. Extra screenshots and API access on Apploye Power plan sit behind an add-on wall instead of being included.
Switching costs add friction. Standalone apps require separate logins, separate training, and separate IT tickets for every new hire.
Support delays cost time. As shown in the reviews above, invoice and feature delays translate directly into lost hours for finance and HR teams.

Timesheet 365 avoids most of these traps because its pricing is flat, its integrations are native, and its support record on G2 reflects that stability. When you factor in the true, all-in monthly cost instead of the advertised sticker price, the gap between the two platforms grows even wider.

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Pricing Comparison: The Real Cost Difference

Plan Type	Apploye (per user/month)	Timesheet 365 (flat/month)	Users Covered
Entry tier	$7/user	$74.99	Up to 20 users
Mid tier	$12/user	$149.99	Up to 30 users
Enterprise	Custom quote	$199.99	Up to 30 users

Let’s do the math on a 20-person team using Apploye Elite plan at $7 per user:

Apploye Elite for 20 users: $140/month
Timesheet 365 Plus for the same 20 users: $74.99/month
Savings: 46%, close to half your monthly bill.

Now scale up to 30 people on Apploye Power plan at $12 per user:

Apploye Power for 30 users: $360/month
Timesheet 365 Premium for the same 30 users: $149.99/month
Savings: 58%.

The bigger your team grows, the more Timesheet 365’s flat pricing pays off. Apploye’s per-user model punishes growth. Timesheet 365 rewards it.

The Microsoft Integration Advantage

If your company already runs on Microsoft 365, this section matters most.

Apploye is a standalone app. Your team must open it separately from their normal workflow, which adds friction every single day.

Timesheet 365 was built for Microsoft Teams and SharePoint from day one. Your team logs hours inside the same tab they already use for chat, files, and meetings. Timesheet 365 also connects with:

Microsoft Teams and Outlook
SharePoint document libraries
Power BI for custom dashboards
Microsoft Copilot for smarter reporting
Power Automate for custom workflows

Apploye lists AI reporting and an AI chatbot as “coming soon” features on its Power plan. Timesheet 365 already offers Copilot integration on its Enterprise tier today, giving Microsoft-based teams a real head start rather than a future promise.

This matters because AI features tend to arrive first inside platforms that are already integrated with a company’s core software stack. Since Timesheet 365 sits inside Microsoft 365, it benefits directly from Microsoft’s own AI investment in Copilot, instead of building a separate AI layer from scratch.

What Happens When Your Team Outgrows Apploye

Here’s a scenario many small businesses know well. You start with five people on a cheap plan. Everything feels fine. Then you hire, and hire again, and one day you’re paying $12 per user, per month, for a headcount you never planned around when you first signed up.

That’s the trap of per-user pricing. It looks affordable at first glance, but it was never designed to scale with you. Teams that grow past 15 or 20 people often find themselves searching for an exit, and that search usually leads them straight to a flat-rate alternative like Timesheet 365. The earlier you spot this pattern, the easier the switch becomes.

Security and Compliance Inside Microsoft 365

Data security is not optional anymore, especially for finance and HR teams handling payroll-linked timesheets. Timesheet 365 lives inside your existing Microsoft 365 tenant, so it inherits the same compliance, permissions, and data residency controls your IT team already manages.

Apploye, as a separate third-party platform, requires its own security review, its own data storage policy, and its own access controls outside your Microsoft environment. For companies already audited under Microsoft 365 compliance standards, that extra layer is one more thing to track, approve, and monitor every year. Fewer platforms to audit means fewer risks to explain the next time compliance season rolls around.

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Who Should Choose Which Tool?

Every team is different, so let’s break this down by persona.

Freelancers and solo users:

If you work alone and need basic time tracking, Apploye’s free tier might cover you. But you will outgrow it fast once you add clients or team members, and the per-user pricing kicks in right when you need it least.

Small businesses (under 20 people):

This is where the Apploye vs Timesheet 365 comparison gets real. Both tools are affordable here, but Timesheet 365’s flat pricing already beats Apploye’s per-user cost by 46%, and that gap only widens as you hire.

Growing teams (20 to 30 people):

This is Timesheet 365’s strongest zone. You save close to 58% compared to Apploye’s per-user model, and you avoid the sting of a bigger invoice every time you hire.

Microsoft 365 and SharePoint shops:

If your company already lives in Teams, Outlook, and SharePoint, Timesheet 365 is the clear priority pick. It removes app-switching completely, adds Copilot on top, and keeps your data inside the compliance boundary your IT team already trusts.

Enterprises needing deep customization:

Timesheet 365’s Enterprise tier includes Power BI, Power Automate, and a dedicated account manager, all built around Microsoft’s ecosystem rather than bolted on separately.

Why Teams Are Switching to Timesheet 365

Switching time tracking tools feels risky. Nobody wants to retrain their whole team on new software. That fear is exactly why Timesheet 365 was designed to fit inside Microsoft Teams instead of replacing it.

Teams that switch typically report three wins:

Lower monthly cost as headcount grows
Faster employee adoption because the tool lives where people already work
Fewer support tickets tied to billing or missing invoices

There’s also a quieter benefit: fewer passwords to manage and fewer apps for IT to whitelist. When a tool sits inside Microsoft 365, security reviews and access permissions are already handled by the systems your company trusts every day.

If lower cost, native Teams integration, and reliable support sound like what your business needs, it’s worth seeing the platform yourself.

Common Time Tracking Mistakes Businesses Make

Before you make a final call, watch out for these common mistakes:

Choosing based on sticker price alone. A $7 per-user plan can quietly become your biggest software line item once your team doubles in size.
Ignoring integration friction. Every extra login is a chance for employees to skip logging time altogether.
Skipping the reviews. Real user feedback, like the G2 reviews above, often reveals problems a sales page will never mention.
Forgetting about future AI needs. Choosing a platform without a clear AI roadmap today means starting a new search again in a year.

Conclusion

Apploye and Timesheet 365 both track time and manage projects well. But when you add up per-user pricing, missing features, and real user complaints about invoicing, Apploye starts to look expensive for what it delivers.

Timesheet 365 offers the same core functionality, native Microsoft Teams and SharePoint integration, Copilot access, and pricing that can save your team up to 58% as you grow. For any business already using Microsoft 365, Timesheet 365 is the priority choice.

You already pay for Microsoft 365. Your time tracking tool should work with it, not around it. That’s the real difference between renting extra software and getting more value out of what you already own.