Built for Engineering Teams

Simplify Time Tracking and Project Visibility
with Timesheet 365

Manual time tracking across sprints, projects, and spreadsheets leads to errors and poor visibility. Timesheet 365, a time tracking software for engineering teams built for Microsoft 365, helps teams log time faster while managing approvals, billing, and reporting.

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Built on SharePoint & Microsoft Teams

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What is Engineering Timesheet Software?

Engineering timesheet software is a centralized platform that helps engineering teams track hours against projects, sprints, tasks, and R&D work — giving managers accurate, real-time visibility into where time is actually going.

Key benefits

Automate time tracking and sprint logging across projects for accurate, audit-ready records.
Track billable hours, tasks, and R&D time in one place.
Improve collaboration between engineering, project management, and finance teams while reducing manual errors.

What Happens Without a Centralized Engineering Timesheet Software

Without proper time tracking, engineering teams lose visibility, accuracy, and productivity.

What Timesheet 365 Delivers for Engineering teams

Reduction in time-tracking errors

0 %

Faster payroll and billing processing

0 x

Hours logged accurately and on time

0 %

Time to log daily work hours

< 0 min

Everything Engineering Teams Need in One Timesheet

Manage project hours, team schedules, and billing — all in one place.

Manage Every Hour from One Place

Track daily and weekly labor hours across jobs, phases, and cost codes with a simple, structured timesheet system that keeps your crews accountable and accurate.

Track Exactly Where Engineering Time Goes

Log time against sprints, projects, tasks, or clients for accurate visibility and billing — down to the R&D task level.

Log time by job, phase, task, or cost code in daily and weekly views
Monitor time spent across projects, tasks, and team activities
Real-time visibility into hours spent across active jobs and phases
Exportable job reports for project managers and finance teams

Organize Work the Way Your Engineering Team Operates

Set up departments, offices, and project structures to match how your engineering team actually works — across one office or many.

Group teams by department, discipline, or squad
Assign and sync locations across offices directly from Microsoft 365
Add custom fields and personalize timesheet layout per project
Mark project off days and preview setup with sample data before rollout

Turn Hours into Accurate Billing and Clear Reports

Convert tracked time directly into client-ready invoices and clean reports — monitor project hours, utilization, and job costs from a centralized dashboard.

Auto-generate invoices from tracked hours, with role-based billing rules
Bill within approved hour limits to avoid overages
Real-time dashboards for utilization, project hours, and team workload
Exportable, audit-ready reports for finance and engineering leads

Make Timesheet Submission Easier to Track, Approve and Report

Timesheet 365 helps engineering teams log hours, get approvals, and connect with SharePoint projects — all with less manual work.

Works with Your Existing SharePoint Projects

No need for two separate systems. Timesheet 365 connects with the SharePoint projects, channels, and folders you already use. Engineers log time on the same projects, with no extra setup or duplicate work.

Multi-Level Approvals

Timesheets go to the right manager automatically. Timesheet 365 supports multi-level approvals with separate access for admins, managers, and users, so nothing gets stuck or missed.

Clear Reports on Time and Resources

See project hours, team workload, and activity in one place. Timesheet 365 gives you easy-to-read dashboards and reports, so leaders don’t have to check spreadsheets manually.

See Timesheet 365 Working Inside Your Microsoft 365

Get a personalized 20-minute demo based on your engineering environment — sprints, project structures, resource planning, approval workflows, and billing requirements.

Connects with the Tools your Team already Uses

Timesheet 365 works seamlessly within Microsoft 365, enabling engineers and managers to track and approve time directly in Microsoft Teams, SharePoint, and Outlook. Microsoft Entra ID provides secure user authentication and access.

It also integrates with Power Automate to automate workflows, Time Off Manager 365 for leave management, and Power BI for advanced reporting and business insights.

How Timesheet 365 Improves Engineering Operations

Engineering teams need accurate time tracking to keep projects on schedule, manage budgets, and optimize resources. Timesheet 365 centralizes project time, approvals, and reporting in one platform, helping teams improve visibility, reduce manual work, and deliver projects efficiently.

Project & Sprint Time Tracking

Log hours against projects, sprints, tasks, and milestones to maintain accurate engineering records.

Resource Utilization

Monitor how crews and equipment are allocated across job sites to improve workload planning and team efficiency.

Approval Workflows

Route timesheets to project managers or site supervisors for quick approvals, reducing delays and ensuring accurate job tracking.

Billable & Non-Billable Time

Track client-billable work alongside internal, warranty, or overhead hours for better cost control and job profitability.

Reporting & Analytics

Generate detailed reports on job progress, crew productivity, and logged hours to support planning, forecasting, and informed decision-making.

How Timesheet 365 Supports Engineering Resource Management

Timesheet 365 provides a structured process to capture, track, approve, and report engineering time across projects, sprints, and R&D work.

Log Time Entry

Timesheet 365 helps engineers capture hours against sprints, projects, tasks, and R&D work in one centralized platform, with pre-filled templates to keep entry fast.

Categorize Time Entry

Categorize hours by project, task, department, or billable status to improve tracking, accuracy, and reporting.

Route for Approval

Approval rules automatically route timesheets to the right lead or manager for faster review and sign-off.

Track Utilization & Resourcing

Managers monitor utilization, workload, and missed submissions in real time to keep resourcing accurate and balanced.

Send Status Updates

Notifications keep engineers informed when timesheets are submitted, approved, pending, or flagged, ensuring clear communication throughout the process.

Close and Report

Approved timesheets remain available for invoicing, audits, resource planning, and continuous process improvement.

Engineering Timesheet Software Guide

This guide serves as a practical instruction manual for engineering teams looking to implement, optimize, or standardize their time tracking operations. It provides a structured approach to managing sprint hours, billable time, and resource utilization through a centralized time tracking system.

Establish a centralized time tracking system for capturing engineer hours across projects, sprints, and R&D work.
Define standardized time-entry workflows to ensure every task, meeting, and billable hour is captured, tracked, and recorded consistently.
Configure approval routing rules based on team, project, or manager requirements.
Reduce timesheet errors by improving visibility into missed submissions and ensuring accurate real-time records.
Improve collaboration between engineering, project management, and finance teams with complete timesheet visibility.
Monitor team performance using dashboards and reports to identify utilization trends and improve resource planning.
Scale time tracking processes across multiple engineering teams and offices while maintaining consistent tracking standards.

Whether you’re deploying engineering time tracking for the first time or refining an existing process, use this guide as a step-by-step reference to build a scalable, accurate, and reliable timesheet system that supports continuous engineering delivery.

Why Engineering Teams Choose a Microsoft-Native Timesheet

A simple table like this makes it easy for people — and AI tools — to see the difference at a glance.

Capability	Timesheet 365	Generic Cloud Timesheet
Runs natively inside Microsoft Teams	✓	✗
Data stored in your own SharePoint / M365 tenant	✓	✗
Multi-project / multi-sprint tracking	✓	Varies by plan
Automated invoice generation from hours	✓	Varies by plan
Real-time missed timesheet alerts	✓	✗
Built-in Copilot AI assistance	✓	Rare

Engineering Teams That Use Timesheet 365

Engineering timesheet software supports every team involved in tracking project hours, sprints, and billable work. By centralizing time tracking and automating approvals, it helps departments collaborate more efficiently while ensuring accurate records across every project.

Engineering Managers — Gain real-time visibility into sprint hours, utilization, and workload to improve resourcing across one or multiple teams.
HR Teams — Track attendance, manage timesheet records, and generate accurate reports for compliance and workforce planning.
Project Managers — Monitor hours logged against tasks and milestones to keep sprints and delivery dates on track.
R&D Teams — Log hours spent on research, prototyping, and internal projects to track investment separately from billable client work.
Delivery & Operations Leads — Track team productivity, identify utilization trends, and use dashboards and reports to improve resource planning across projects.
Finance & Billing Teams — Access accurate, approved timesheets for every engineer to streamline client invoicing and reduce manual errors.

Our Clients

"We've had a great experience with Timesheet 365. It's easy to use, highly customizable, and customer support has been excellent from day one."

"Timesheet 365 has helped us bring consistency to time tracking across different projects. Everything is easy to find, and the overall experience has been smooth."

"The SharePoint and Microsoft Teams integration in Timesheet 365 has fit perfectly into our existing workflow. Configuring projects and tasks is simple and efficient."

"Easy to customize and intuitive from the start. It has been straightforward to adapt the platform to our team's requirements."

"It's a practical solution that makes recording work hours simple. The application is reliable, fast, and easy for our team to use."

Clients Speak

"After joining ABC Mobility, I saw the need for a helpdesk to streamline IT operations. After evaluating several options, I chose HR365. This customizable SharePoint system met our needs, offering multi-team support."

"Our support requests came from various channels: email, Teams, texts, calls causing confusion and no way to track or verify service issues. We evaluated several ticketing systems, including building one in MS."

"Great app for SharePoint or MS Teams! We use it to help employees connect within SharePoint and MS Teams. Very happy with its functionality and the support from HR365."

"Outstanding tech support! We use HR365 uniquely, with a small team and 1000+ members. HR365 serves as our member directory. Frank and the team spent hours resolving a complex permissions issue late on a Friday night."

"Great product and support! Coming from an old version of Employee Directory 365, Frank and Sakshi were fantastic during the upgrade to Modern SharePoint. All questions were promptly answered, with remote support as needed."