Top 10 Staff Time Tracking Apps That Boost Productivity in 2025
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To be frank, time is the one common resource available to everyone, but how we use it can make the difference between doing something worthwhile instead of just getting things done. If your team is juggling a half-dozen project, shifting priorities, and working remotely to simply track hours and sort out who’s doing what can feel like your full-time job. I know it’s frustrating!
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In 2025, efficient time management is no longer a choice; it’s essential. This blog explores the top 10 staff time tracking apps that help teams boost productivity, accuracy, and project efficiency.
Leading the list is Timesheet 365, the ultimate Microsoft 365-integrated solution that automates approvals, provides real-time insights, and ensures enterprise-level security all within Teams and SharePoint.
Other top contenders like Clockify, Toggl Track, Hubstaff, and Time Doctor offer great features for startups, remote teams, and creative agencies. Whether you want better visibility, faster payroll, or smarter project control, these tools make time tracking effortless and data driven.
Let me say it again! It’s time to retire from those archaic spreadsheets or manual sticky-note logs. Newer, better software makes it ridiculously simple to record, track, and subsequently improve how your team spends their day. Auto generate timesheets and track productivity patterns where time management simply happens without a whole lot of work.
There are options galore out there, and one that stands out is Timesheet 365. The reason is because it integrates into the tools you are using to perform your job anyhow, primarily Microsoft 365, Teams, and SharePoint. The software is easy to use, powerful, get accuracy on work hours, expedite approvals, and recognize productivity patterns – never having to leave Teams.
The top 10 staff time tracking apps of 2025
Choosing the right time tracking solution depends on factors like ease of use, integration, customization, scalability, and security. Among the top options for 2025, Timesheet 365 stands out as the best Microsoft-integrated app, offering seamless use within Microsoft 365, Teams, and SharePoint. It automates approvals, provides real-time project tracking, advanced analytics, and enterprise-grade security ideal for medium to large businesses already using Microsoft tools.
1. Timesheet 365 - The Best Microsoft-Integrated Staff Time Tracking App
In a time when organizations rely on digital collaboration, Timesheet 365 is the premier solution for organizations looking to provide a seamless, accurate, and fully automated employee time tracking experience. Timesheet 365 is not like other time tracking apps that require users to log in separately or go to an external dashboard; Timesheet 365 is built right into the tools your team is already using in Microsoft 365, Teams, and SharePoint.
It is this deep level of integration that sets Timesheet 365 apart from all the other time tracking apps in the industry. It is not simply just another employee time tracking application, rather it is a comprehensive time management suite that allows for the seamless and simplified management every step of the process, from recording hours worked, to timesheet approvals, and providing productivity trend analysis.
A True Microsoft 365 Native Experience
A True Microsoft 365 Native Experience What is truly different about TimeSheet 365 is how the application is built truly as a native Microsoft application. Team members can effortlessly submit their daily or weekly timesheet right in Microsoft Teams, SharePoint, and Outlook familiar user interface without every having to leave their current session. When they submit their daily or weekly reports the department manager is notified to approve the request and can do so without leaving the Microsoft Teams or SharePoint applications. All timesheet submissions, approvals, and record-keeping are stored in your Microsoft tenant, so your organization can enjoy peace of mind of compliance with your organizational security and governance policies while saving time. In effect, if your company is already in the Microsoft 365 workspace,
Timesheet 365 will feel like part of the workspace and not just an application you added to your workday experience. What sets Timesheet 365 apart is its native compatibility with the Microsoft environment. Employees can submit their daily or weekly timesheets directly from familiar tools like Microsoft Teams, SharePoint, or Outlook, without ever needing to switch platforms.
Managers receive automated notifications for approvals, and all records are stored securely within your Microsoft tenant. This not only saves time but also ensures compliance with your organization’s security and governance policies.
In short, if your company already uses Microsoft 365, Timesheet 365 feels like a natural extension of your digital workspace, not an external add-on.
Key Features of Timesheet 365
- Native Microsoft Integration
Timesheet 365 connects effortlessly with Microsoft 365, Teams, SharePoint, and Outlook, allowing employees to log in time, request approvals, and view reports without leaving their workspace. - Automated Approvals and Notifications
The app streamlines the approval process by automatically notifying managers when timesheets are submitted or pending. Approvals can be completed in just a few clicks, helping teams avoid delays in payroll and reporting. - Real-Time Project Tracking
Every minute logged is tied to specific projects or clients. Managers can track project progress, monitor time spent on tasks, and compare actual versus planned hours to keep projects on budget. - Comprehensive Reporting and Analytics
Timesheet 365 comes with custom reporting dashboards that turn time data into actionable insights. You can filter reports by project, department, or employee to understand where time and resources are being used most efficiently. - Cross-Platform Accessibility
Whether your staff works in the office, remotely, or on the go, Timesheet 365 provides cloud-based access from desktop, mobile, and web platforms ensuring accurate data entry anytime, anywhere. - Budget and Cost Control
With integrated cost tracking, managers can set hourly rates, monitor resource utilization, and forecast project budgets more accurately. - Compliance and Security
Since Timesheet 365 operates entirely within the Microsoft 365 environment, it adheres to the same enterprise-grade security and compliance standards, ensuring your data is always safe.
Why Businesses Choose Timesheet 365
Businesses that adopt Timesheet 365 often notice immediate improvements in both productivity and transparency.
Here’s why:
- No more manual data entry: Employees spend less time filling in spreadsheets or correcting errors.
- Better visibility: Managers gain a clear, real-time overview of staff availability, billable hours, and project timelines.
- Data-driven decisions: Built-in analytics reveal where time is being lost and how to optimize it.
- Faster billing and payroll: Automated approval workflows ensure accurate, timely data for payroll processing or client invoicing.
- Smooth onboarding: The familiar Microsoft interface makes adoption simple, no steep learning curve required.
In essence, Timesheet 365 isn’t just about tracking hours, it’s about optimizing how teams work, communicate, and deliver results.
Use Cases Across Industries
Timesheet 365 is flexible enough to fit into various industries and workflows:
- Professional Services: Track billable hours, generate client invoices, and measure team utilization.
- IT and Software Development: Record time spent on sprints, support tickets, and projects.
- Construction and Engineering: Manage field teams, track time by project phase, and ensure cost accuracy.
- Healthcare and Education: Monitor staff attendance and compliance effortlessly.
- Government and Enterprise: Ensure policy compliance and audit readiness with accurate, automated records.
Whether you manage five employees or five hundred, the platform adapts to your structure, helping you stay compliant and efficient.
Why Timesheet 365 is More Than Just a Time Tracker
What truly makes Timesheet 365 stand out is its ability to bridge the gap between time tracking and business intelligence. It doesn’t simply log when employees clock in and out; it transforms those numbers into meaningful insights that guide decisions about budgeting, staffing, and productivity improvement.
The platform’s AI-driven analytics give leaders the clarity they need to identify trends, eliminate inefficiencies, and plan smarter for future projects.
And because everything runs Microsoft’s trusted ecosystem, organizations don’t have to worry about additional data security risks or compliance challenges.
Best For
- Companies already operating in the Microsoft 365 ecosystem
- Medium to large enterprises that need customizable approval workflows
- Businesses seeking secure, compliant, and centralized time tracking
- Teams that value real-time insights and easy accessibility
2. Clockify - The Best Free Staff Time Tracking App
If you’re looking for a reliable and budget-friendly option, Clockify is hard to beat. It’s a simple yet powerful time tracking app for staff that offers unlimited users, even in its free version.
Highlights
- Browser, desktop, and mobile app availability
- Real-time tracking and visual reports
- Timesheet approvals for managers
- Budget and project tracking tools
Clockify is ideal for startups and small businesses that want to monitor time without paying premium subscription fees.
3. Toggl Track - Best for Simple and Intuitive Time Management
Toggl Track takes the pain out of time tracking. With one-click timers and clean visuals, it makes managing staff hours effortless.
Top Features
- Chrome extensions and mobile apps
- Idle detection to ensure accuracy
- Integrations with Asana, Slack, and Trello
- Insightful productivity dashboards
It’s an excellent staff time tracking app for creative teams and agencies that value clarity and speed.
4. Time Doctor - Best for Remote Team Monitoring
Time Doctor is designed for remote or hybrid workplaces. It provides real-time screenshots, app tracking, and activity logs to help employers maintain transparency.
Key Features
- Automatic time capture with screenshots
- Productivity reports and distraction alerts
- Payroll integration and invoicing
- Works on desktop and mobile
For companies that prioritize accountability, Time Doctor is one of the most effective staff tracking apps available.
5. Harvest - Best for Project Time and Billing
Harvest It combines time tracking with expense management and invoicing, making it a popular choice for consultants and agencies.
Key Features
- Project-based time tracking
- Expense and receipt management
- Easy-to-generate invoices
- Integrates with Trello, Asana, and QuickBooks
Harvest is the go-to tool for businesses that want to track billable hours and simplify project billing.
6. Hubstaff - Best for Field and Remote Staff
Hubstaff It combines time tracking with GPS and activity monitoring, helping you manage field workers and remote staff efficiently.
Key Features
- GPS tracking and geofencing
- Productivity measurement tools
- Automated payroll options
- Integration with over 30 tools
It’s ideal for companies with mobile or on-site employees who need accurate attendance and productivity data.
7. QuickBooks Time - Best for Payroll Integration
Formerly known as TSheets, QuickBooks Time integrates perfectly with QuickBooks’ payroll and accounting systems.
Key Features
- GPS-based time logging
- Overtime and job code tracking
- One-click payroll processing
- Mobile app for field staff
It’s an excellent solution for businesses already using QuickBooks and wanting streamlined time-to-payroll automation.
8. Replicon - Enterprise-Grade Time Intelligence Platform
For large organizations, Replicon offers deep insights into employee time utilization and compliance.
Key Features
- AI-powered analytics and forecasting
- Global labor law compliance
- Real-time project cost tracking
- Integration with HR and ERP tools
Replicon transforms staff time data into business intelligence ideal for enterprises with complex needs.
9. RescueTime - Best for Individual Productivity
If your goal is to help employees work smarter, RescueTime is a must-have. It automatically tracks how users spend time on apps and websites.
Key Features
- Focus mode and goal setting
- Daily productivity scores
- Distraction alerts
- Works in the background automatically
RescueTime is less about control and more about self-improvement, making it perfect for personal time management.
10. ClickTime - Best for Budget-Focused Managers
ClickTime gives managers real-time visibility into how staff time impacts budgets and project performance.
Key Features
- Detailed timesheet tracking
- Budget dashboards and analytics
- Expense tracking and reporting
- Custom project fields
It’s a great staff time tracking tool for companies that need financial and operational insights together.
Comparison Table - Top 10 Staff Time Tracking Apps (2025)
| App Name | Best For | Key Strength |
| Timesheet 365 | Microsoft users | Deep Microsoft 365 integration |
| Clockify | Small businesses | Free unlimited users |
| Toggl Track | Agencies | Simplified one-click tracking |
| Time Doctor | Remote teams | Productivity monitoring |
| Harvest | Consultants | Time + expense tracking |
| Hubstaff | Field teams | GPS tracking |
| QuickBooks Time | Payroll users | Accounting integration |
| Replicon | Enterprises | AI-driven analytics |
| RescueTime | Individuals | Personal productivity tracking |
| ClickTime | Managers | Budget and cost visibility |
Why You Need a Staff Time Tracking App in 2025
Managing time effectively has become one of the biggest challenges for modern businesses. With hybrid schedules, remote employees, and multiple projects running simultaneously, understanding how every minute is spent can directly impact your company’s growth and profitability. That’s why investing in a time tracking app in 2025 is no longer optional; it’s essential.
A staff time tracking app does much more than recording working hours. It serves as a powerful productivity and management tool that helps businesses gain control over time, resources, and project budgets. Instead of relying on manual spreadsheets or outdated systems, modern solutions automate the entire process, giving you accurate insights with minimal effort.
Leading platforms like Timesheet 365 and Hubstaff take time tracking to the next level. They help teams stay organized, improve accountability, and provide managers with real-time visibility into productivity patterns.
With a reliable staff time tracking app, your business can:
- Eliminate manual errors in payroll, billing, and attendance records
- Enhance team transparency and collaboration across departments
- Improve project cost control by comparing estimated and actual time spent
- Boost accountability and compliance through accurate reporting
- Identify productivity trends to make informed staffing and project decisions
How to Choose the Right Staff Time Tracking App
Choosing the right time tracking app isn’t just about logging work hours it’s about finding a tool that makes everyday operations simpler, more transparent, and easier to manage. The ideal solution should fit effortlessly into your workflow, support your business goals, and help your teams stay productive without adding extra steps.
Here’s what to look for when selecting a time tracking app for your staff:
- Ease of Use
A great staff time tracking app should be simple enough for everyone to use from day one. Look for a clean, intuitive interface that allows employees to clock in, log hours, and submit entries quickly whether they’re in the office or working remotely. The less time your staff spend learning about the system, the more time they can focus on their work. - Integration with Your Existing Tools
The best apps don’t work in isolation. Choose a staff time tracking app that integrates with the tools you already use like Microsoft 365, QuickBooks, Teams, or Slack. Integration eliminates double data entry, keeps information accurate across platforms, and gives managers a complete picture of team performance in one place. - Customization and Flexibility
Every organization operates differently. Your time tracking solution should adapt to your needs, not the other way around. Go for a staff time tracking app that lets you customize approval of workflows, project categories, and reporting dashboards. Flexibility ensures the system aligns with your company’s structure and helps you track what truly matters. - Scalability for Growth
Your business may start small, but it won’t stay that way forever. The right staff time tracking app should be able to grow with you supporting new teams, projects, and departments without slowing down. Scalable solutions make expansion easier and ensure consistent performance as your workforce grows. - Security and Compliance
When dealing with employee data, security isn’t optional; it’s essential. Pick a staff time tracking app that follows strong encryption standards, offers role-based access control, and complies with relevant privacy regulations like GDPR. A secure platform protects your company’s data and builds trust with your employees. - Best Fit for Microsoft Users
If your organization already uses Microsoft 365, Timesheet 365 is a perfect match. Built directly inside Microsoft’s ecosystem, it combines convenience, automation, and enterprise-level security in one simple package. With seamless integration across Teams, Outlook, and Power BI, it turns time tracking into a smooth, fully connected experience helping managers save time while improving visibility and accuracy.
Conclusion
Choosing the right staff time tracking app isn’t just a tech upgrade; it’s a strategic move that can redefine how your business runs. With the right solution, you’re not only capturing work hours but also gaining visibility into productivity, project costs, and team performance in real time.
For organizations that live in the Microsoft ecosystem, Timesheet 365 delivers everything you need from seamless Microsoft 365 integration to AI-driven automation and enterprise-grade security. For those exploring cross-platform options, tools like Clockify, Toggl Track, and Time Doctor are great alternatives designed to fit teams of every size and structure.
As we move into 2025 and beyond, businesses that embrace smarter, data-driven time tracking will operate faster, make better decisions, and keep employees more engaged. The future of work is connected, automated, and transparent, and the right staff time tracking app can get you there. Start your journey with Timesheet 365 today and turn every tracked hour into smarter business growth.
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Frequently Asked Questions
How to track staff working hours?
The easiest way to track staff working hours is by using a dedicated staff time tracking app. These tools automatically record clock-ins, breaks, and clock-outs whether employees are in the office or working remotely. Apps like Timesheet 365, Clockify, or Toggl Track integrate with platforms such as Microsoft 365 and Slack, making it simple to monitor attendance, productivity, and project hours in one place. This not only saves time but ensures accuracy and transparency across teams.
Can a phone be used as a timer clock?
absolutely! Most smartphones come with built-in timer and stopwatch features in the Clock app. You can easily set countdowns or track how long a task takes. For more advanced tracking, like managing work sessions or billable hours, consider using a mobile time tracking app that syncs data automatically with your desktop or cloud account.
How do I turn my phone into a digital clock?
You can turn your phone into a digital clock by opening the built-in Clock app and switching to “Nightstand” or “Always on Display” mode (available on many Android and iOS devices). Alternatively, download free clock display apps that let you customize brightness, themes, and layouts perfect for keeping time visible during work or sleep.
How to track time in teamwork?
To track time in teamwork, use collaborative time tracking software that connects everyone on the same platform. A staff time tracking app like Timesheet 365 allows each team member to log hours, while managers get real-time insights through dashboards and reports. Integration with tools like Microsoft Teams, Outlook, and Power BI keeps everything synchronized, improving accountability, productivity, and communication across projects.
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