Wrike alternatives for 2025

June 21, 2025
1:48 pm

7 min read

You’re exactly where you need to be.
With over 15 years in the game, Wrike has grown into a reliable and robust project management solution. It offers a rich set of features and the flexibility to adapt to the unique processes of any team.

However, Wrike isn’t the perfect fit for everyone, and there are several valid reasons why teams explore alternatives:

It has a steep learning curve—new users often need time and onboarding to get comfortable.
The interface can feel clunky, making it difficult to quickly locate files or updates.
Smaller teams may not receive the same level of customer support as enterprise clients.
Setting up the platform and tailoring it to your workflow can be a slow process.
For startups or small businesses, Wrike’s pricing may be a bit too heavy on the wallet.

Alternatives of Wrike

To help you choose wisely, we’ve reviewed a wide range of platforms and handpicked the top Wrike alternatives worth considering for your team.

• Timesheet 365

Trello
Jira
nTask
Zoho Projects
Basecamp
Asana
Monday

Each platform listed here brings something different to the table. The best alternative for you will depend on what Wrike is missing in your workflow—be it usability, cost-effectiveness, or flexibility. Our goal with this roundup is to give you a clearer view of what’s out there, so you can pick a solution that meets your team’s day-to-day needs. Let’s explore your top options.

1. Timesheet 365

Pricing: Free trial available, premium plans starting at an affordable rate

Rating on Capterra: 4.7/5

If Wrike feels overly complex or slow for your team, Timesheet 365 offers a refreshingly simple and agile alternative. Designed with ease of use in mind, its lightweight interface allows teams to jump right in—no lengthy onboarding or steep learning curves. Whether you’re tracking hours, managing tasks, or generating reports, Timesheet 365 helps you stay focused without getting bogged down by unnecessary features.

Despite its simplicity, Timesheet 365 doesn’t fall short when it comes to powerful project management features. You can manage your projects using flexible views like Kanban boards, task lists, tables, or even visual layouts for better clarity. With custom fields, you can track key details such as deadlines, assigned team members, priority levels, and other project-specific data—all in one place.

One of Timesheet 365’s key strengths is how it blends task tracking with real-time collaboration. Each task or entry acts as its own workspace, allowing team members to log hours, add notes, upload files, and document project goals—all in one place. You can also leave feedback through comments and mentions, making it easy to keep conversations tied to the work at hand. It’s more than just a time tracking tool—it functions as both a productivity hub and a collaborative platform.

What users say about Timesheet 365:

“The way Timesheet 365 is designed makes it incredibly adaptable to how our team works. I use it to log project hours and document key decisions along the way. It acts like a project logbook, making it easy for new team members to catch up on what’s been done and understand the reasoning behind major choices during the execution process.”

2. Trello

Pricing: Free plan available; premium features start at $10 per user per month
Capterra Rating: 4.5 out of 5

If Wrike feels too complex or loaded with features you don’t need, Trello offers a simpler, more intuitive alternative. Designed with smaller teams and straightforward projects in mind, Trello uses a clean Kanban board approach that’s easy to pick up.

Unlike Wrike, Trello doesn’t overwhelm users with endless options. Instead, it keeps things light and accessible, so even those without technical experience can dive right in. Setting up boards and managing tasks takes only a few minutes, making it perfect for teams that want to get things done without a steep learning curve.

Curious about how Trello stacks up against Wrike? Explore the detailed comparison here: Trello vs Wrike.

Want to discover other tools like Trello? Check out this curated list of Trello alternatives.

What users are saying about Trello:
“Wrike was too pricey and packed with features my team didn’t use. Trello’s free version covers everything we need. I love how it lets us create visual lists—like sticky notes on a fridge—with bullet points we can check off. Moving tasks around or rescheduling is a breeze, and it’s easy to see our progress at a glance.”

3. Jira

Pricing: Free plan available; premium features start at $6 per user per month
Capterra Rating: 4.5 out of 5

Jira, like Wrike, is part of the Atlassian family—just like Trello—but the two couldn’t be more different. Where Trello keeps things simple, Jira packs a powerful punch with an extensive feature set tailored specifically for Agile software development. It offers advanced tools such as burn down charts, sprint reports, velocity tracking, and other metrics that few project management platforms provide.

This makes Jira an excellent choice for large development teams with experience in Agile methodologies. However, newcomers might find Jira’s complexity challenging at first. If you’re considering Jira as an alternative to Wrike, it’s important to set aside ample time for learning and training so your team can unlock its full potential.

What users say about Jira:
“If you need a comprehensive management system that adapts to all your workflow requirements, Jira and the rest of Atlassian’s tools are a perfect fit. The platform offers deep customization options and seamless integration across their software development suite. I recommend Jira for ongoing product development projects, but keep in mind it demands time and effort to master. It’s not a quick setup tool, but with commitment, it can deliver outstanding results for complex, long-term initiatives.”

4. nTask

Pricing: Free version available; premium plans start at $4 per user each month
Capterra Rating: 4.2 out of 5

nTask stands out as a strong alternative to Wrike, offering similar core features with some valuable extras. You can easily assign tasks to team members, monitor progress, set reminders and deadlines, and design custom workflows that fit your team’s needs. Collaboration across departments is seamless, helping teams stay aligned and productive.

The platform’s clean and intuitive design makes it simple to navigate and quickly access essential tools. Plus, nTask integrates smoothly with widely used apps like Slack, Microsoft Teams, and Dropbox, enhancing your overall workflow management. With nTask, organizing projects and driving teamwork toward faster results becomes a straightforward process.

What users are saying about nTask:
“nTask is like a hidden gem. The free plan covers most essential features, and it matches many capabilities of pricier, more complex project management software.”

5. Zoho Projects

Pricing: Free plan available; advanced features start at $5 per user per month
Capterra Rating: 4.2 out of 5

If affordability is a priority and you want a solid alternative to Wrike, Zoho Projects deserves a close look. Although the free tier has its limitations, the paid plans come at a fraction of Wrike’s cost—often less than half the price—making it a budget-friendly choice for many teams.

Zoho Projects may not boast the most extensive feature set on the market, but it efficiently handles all essential project management needs. From task management and milestone tracking to Gantt charts and time logging, it covers the basics well.

One of Zoho Projects’ standout advantages is its seamless integration with other Zoho applications like Zoho CRM. For companies already invested in the Zoho ecosystem, switching from Wrike to Zoho Projects can be a natural and cost-effective move.

What users say about Zoho Projects:
“Zoho Projects offers a comprehensive set of project management features commonly found in other tools, bundled into an affordable, user-friendly package. We especially liked how it fits perfectly with our existing Zoho apps. It’s great that the platform supports Agile principles without being limited to software development, as Agile works well across different types of projects.”

6. Basecamp

Pricing: $15 per user per month or a flat rate of $299 per month for unlimited users
Capterra Rating: 4.3 out of 5

Basecamp stands out as a versatile alternative to Wrike, offering much more than just project management. It’s designed to replace multiple tools at once—including Slack, Google Drive, and others—by combining to-do lists, calendars, message boards, file storage, and more into one centralized platform. This “all-in-one” approach is especially useful for teams working remotely.

While Basecamp’s project management capabilities may not be as advanced as Wrike’s, it focuses on simplicity over complexity. Instead of overloading users with features, Basecamp streamlines workflows with an easy-to-use and straightforward system.

One of Basecamp’s unique advantages is its flexible pricing. Besides charging per user, it also offers a flat monthly fee option, making it a cost-effective choice for larger or rapidly growing teams who want predictable budgeting.

Want to see how Wrike compares to Basecamp? Take a look at this Wrike vs Basecamp comparison.

Searching for tools like Basecamp? Here’s a list of alternatives to explore.

What users say about Basecamp:
“Wrike was good but didn’t offer the collaborative features that Basecamp’s message boards and Campfire provide. Basecamp’s pricing and overall design perfectly matched my team’s needs. It’s incredibly simple to assign tasks and navigate the interface. Honestly, I use Basecamp every single day.”

7. Asana

Pricing: Free plan available; premium features start at $10.99 per user per month
Capterra Rating: 4.5 out of 5

If you like Wrike’s capabilities but feel its interface is a bit clunky or hard to navigate, Asana could be a great alternative. Like Wrike, Asana offers a flexible and customizable platform that can be tailored to fit your team’s unique workflow. The two tools share many similar features, but Asana stands out with a cleaner, more modern, and engaging user experience.

Asana is designed as a general-purpose project management tool, making it suitable for teams and projects of all sizes across different industries. While it is the priciest option among the Wrike alternatives listed here, many teams find the investment worthwhile thanks to its polished interface and smooth usability.

What users say about Asana:
“We experienced a lot of bugs with Wrike, and the interface wasn’t very intuitive for our team. Asana, on the other hand, is much simpler to navigate. Its layout feels like a dynamic checklist, letting us organize each client’s work into tasks and subtasks effortlessly. Assigning tasks to multiple team members and setting deadlines is straightforward. Plus, the playful animations—like a phoenix or yeti flying across the screen when tasks are completed—add a little fun to our workflow and team meetings.”

8. Monday

Pricing: Plans start at $8 per user per month
Capterra Rating: 4.6 out of 5

If Wrike’s interface feels dull or uninspiring, Monday might be the change you’re looking for. Known for its vibrant design, flexible visualization options, and powerful task automation, Monday has become a favorite for more than 100,000 teams and individuals worldwide.

Monday tends to be more budget-friendly compared to Wrike. However, keep in mind that its pricing is based on seat bundles rather than individual users, which can limit flexibility compared to some other project management tools on this list.

Want to explore more platforms like Monday? Take a look at this list of Monday alternatives.

What users say about Monday:
“Wrike’s interface felt cluttered and lacked appeal, but Monday.com is visually engaging and easy to use. Our team actually enjoys updating task statuses—it’s oddly satisfying to mark something as “Done”! Monday.com has helped us track, organize, and time our tasks with ease. Managers get a clear overview of overall progress, while team members can focus on daily details. The colourful, clean layout makes work more enjoyable.”

Conclusion

There’s no one-size-fits-all when it comes to project management tools. Each Wrike alternative offers unique strengths—whether it’s Trello’s simplicity, Jira’s powerful Agile features, or Monday’s vibrant interface. Your choice depends on your team size, project complexity, budget, and preferred workflow style.

However, if you’re looking for an all-around solution that combines ease of use, robust features, and excellent time and task tracking capabilities, Timesheet 365 stands out as the top pick. It’s designed to help teams stay organized, monitor productivity, and manage projects efficiently without overwhelming users. With flexible pricing and seamless integrations, Timesheet 365 delivers the perfect balance between functionality and simplicity, making it the best Wrike alternative for businesses of all sizes.