Track Every Mile & Maximize Your Reimbursements with Ease

Easily log and manage your mileage with a simple, accurate tool that helps you streamline travel expense tracking, ensure compliance, and boost your reimbursements.

10 Best Mileage Tracker in 2025

Keeping accurate records of your mileage isn’t just smart — it’s essential. Whether you’re a gig economy driver, a small business owner, or a remote employee filing for reimbursements, tracking your travel can make a huge difference come tax season. Thankfully, mileage tracker apps today offer far more than just recording distances. They’re powerful tools that can simplify your life by automating the process, organizing your data, and helping you stay compliant with IRS or local tax requirements.

From logging every mile to managing fuel receipts and generating detailed expense reports, the right mileage tracker app can save you time, stress, and potentially a lot of money. Here’s what to look for in a top-notch mileage tracking app — and a few standouts apps worth considering.

Best for All-in-One Solution

Expense Tracker 365

Our ratings consider product cost, features, ease of use, customer service, and other category-specific attributes.

Prices start at

$49 per user per month (billed annually)

Free trial: Yes – 14 days

Accounting integration: Yes

Expense Tracker 365

49$ (billed annually)
Yes – 14 days
Yes – Accounting integration

Editor’s Take
Expense Tracker 365 is a powerful travel and expense management platform featuring automated expense reporting with four different ways to track mileage. The distance covered option lets you enter miles and automatically calculates total costs based on a preset rate per mile or kilometre. For more automated readings, you can start GPS tracking in the app when you begin driving, enter a start and end location, or record your car’s odometer reading.

The tool offers four distinct plans, including a rare free option with up to three users, 20 receipt auto-scans per user, and 5 GB of receipt storage. For $49 per user per month (billed annually), you can add more users and gain corporate card reconciliation and access delegation.

The $7 per user per month (billed annually) plan adds unlimited receipt auto-scans and purchase requests, while the custom-priced plan includes a dedicated account manager, custom Microsoft and sharepoint integrations, and 24/7 priority global support.

All plans let you receive direct reimbursements from the app, track multi-currency expenses, and integrate with tools like Zoho Books, QuickBooks Online, for simplified financial organization.

Who should use it:
Expense Tracker 365 is ideal for businesses with employees who benefit from highly customizable and integrated travel tracking.

Pros & Cons

Pros

Free and affordable plans
Seamless accounting integrations
Cloud receipt storage
Travel analytics included
Customer and project tracking
Four mileage tracking options

Best for All-in-One Solution

Zoho Expense

Rating: 4.9
Our evaluation is based on key factors such as pricing, features, usability, customer support, and other product-specific criteria.
Pricing starts at:
Free
$4 per user/month (billed annually)
Free Trial: 14 days

Zoho Expense
Free version available
Paid plans starting at $4 per user/month (billed annually)
14-day free trial
Full accounting integration

Editor’s Take
Zoho Expense is a feature-rich travel and expense management tool designed to simplify reporting and reimbursement. It offers four distinct methods for tracking mileage: entering distance covered, starting GPS tracking, inputting start and end locations, or logging odometer readings. The platform automatically calculates travel costs using preset per-mile or per-kilometre rates.
Zoho Expense comes with four plan tiers. The free plan supports up to three users, offers 20 receipt auto-scans per user, and provides 5 GB of receipt storage. The $4 per user/month plan (annual billing) expands user capacity and adds corporate card reconciliation and delegated access.
For $7 per user/month (annual billing), users unlock unlimited receipt scans and purchase request capabilities. The enterprise-level, custom-priced plan includes a dedicated account manager, personalized ERP and HRMS integrations, and 24/7 global priority support.
All plans support direct reimbursements from within the app, multi-currency expense tracking, and integrations with accounting tools like Zoho Books, QuickBooks Online, and Xero.

Ideal for:
Organizations that require flexible, customizable, and well-integrated expense and travel tracking solutions.
Pros & Cons
Pros
Free and competitively priced plans
Robust accounting integrations
Cloud-based receipt storage
Built-in travel analytics
Client and project tracking capabilities
Multiple mileage tracking options
Cons
Interface could be more user-friendly

Feature-rich setup may overwhelm new users

Best for Policy-Driven Expense Management

Rydoo

Rating: 4.8
Our review considers pricing, core features, usability, customer support quality, and other product-specific strengths.
Pricing starts at:
$9 per user/month (billed annually)
Free Trial: 14 days
Accounting Integration: Yes

Rydoo
Starting price: $9 per user/month (billed annually)
14-day free trial available
Full accounting integration
Editor’s Take
Rydoo is a comprehensive expense management solution that streamlines the process from expense submission to reimbursement. Businesses can create custom spending policies, define limits, and trigger alerts when submissions don’t meet policy guidelines. Its analytics dashboard provides a clear view of spending trends, helping identify areas where costs can be reduced.
Mileage tracking is handled through Rydoo’s built-in map tool—employees plan their routes, apply preset mileage rates, and the system instantly calculates distance and related costs.
The Essentials plan costs $8 per user/month when billed annually (or $12 monthly) and includes unlimited expense entries, automated mileage calculations, and integrations with apps like Uber, Lyft, and Slack. The Pro plan at $11 per user/month (billed annually) adds per diem allowances and connects with accounting tools such as QuickBooks, Xero, and Exact Online.
Business and Enterprise tiers are available with custom pricing, offering features like API access and premium customer support. All plans require a minimum of 10 users, making it better suited for growing companies rather than solo entrepreneurs.
Ideal for:
Professional services, technology, construction, and manufacturing companies with larger teams that travel frequently.

Pros & Cons
Pros
Tailored solutions for specific industries like professional services, tech, and construction
Centralized digital receipt storage
Built-in mileage calculation tool
Automated policy checks for expense approval
Strong integration with popular business apps
Cons
Minimum user requirement of 10 may limit small business adoption
Some international features may not apply to domestic-only companies

Best for Mileage Tracking in Accounting Software

QuickBooks Online

Rating: 4.6
Our evaluation considers pricing, features, ease of use, customer support quality, and other category-specific factors.
Pricing starts at:
$35 per month
Free Trial: 30 days
Accounting Integration: Yes
QuickBooks Online
Starting price: $35/month
30-day free trial available
Full accounting integration

Editor’s Take
QuickBooks Online is a leading name in accounting software, but it also offers mileage tracking features that can be handy for self-employed professionals and small business owners. The app uses GPS to automatically log trips, helping you separate personal and business miles without extra setup. If you forget your phone during a trip, you can manually enter mileage later.
Its mileage reports provide detailed breakdowns to help identify deductible miles. The app uses the IRS standard mileage rate, which simplifies tax filing but limits flexibility for businesses that want to set custom reimbursement rates for employees.
The Simple Start plan, priced at $35/month, includes income and expense tracking, receipt capture, and sales tax tracking—making it suitable for most solo users. Higher-tier plans—Essentials ($65/month), Plus ($99/month), and Advanced ($235/month)—add more user capacity and advanced accounting features, though they may be unnecessary if mileage tracking is your only goal.
Ideal for:
Freelancers, self-employed individuals, or contractors who want GPS-based mileage tracking alongside robust accounting capabilities.
Pros & Cons
Pros
Separates business and personal mileage automatically
Manual trip entry option
Accurate IRS-based mileage reporting for tax deductions
Fully integrated with accounting tools
Advanced mileage reports available
Cons
Higher pricing compared to mileage-only apps
IRS rate cannot be customized

Not the most cost-effective choice for businesses with multiple employees

Best for Simple Mileage and Expense Tracking

Everlance

Rating: 4.4
Our review scores are based on pricing, features, usability, customer support, and other relevant product factors.
Pricing starts at:
Free
$5 per month (billed annually)
Free Trial: 7 days
Accounting Integration: Yes
Everlance
Free version available
Paid plans from $5/month (billed annually)
7-day free trial
Includes accounting integration
Editor’s Take
Everlance is an easy-to-use app designed for those who mainly want to track mileage and basic expenses without dealing with unnecessary complexity. It offers automatic GPS tracking powered by smart drive detection, which starts logging a trip the moment you begin driving. If a trip isn’t recorded, you can manually add it within seconds.
The app makes classifying trips or expenses simple—just swipe to mark them as personal or business. You can also export your records to Excel or PDF at any time. Plus, trips can include notes and photos, keeping all relevant details in one place.
Everlance has separate versions for self-employed users and businesses. The self-employed plan includes a free tier, a Premium plan at $8/month, and a Premium Plus plan at $12/month. The free version offers 30 automatic trips per month, unlimited manual tracking, and unlimited receipt uploads. Paid upgrades add features like trip auto-classification and linked card expense tracking.
For businesses, the free plan mirrors the self-employed version but includes a management dashboard and unlimited users. Paid business plans—$12/month per user or $398/year per user—add more control with custom trip classification rules and adjustable mileage rates.
Ideal for:
Self-employed professionals or companies seeking a dedicated mileage tracker without extra project management or complex financial tools.

Pros & Cons
Pros
Free plans available for both individuals and businesses
Unlimited manual trip logging
Free business plan supports unlimited users
Easy classification with simple swipe gestures
Exportable reports in Excel or PDF formats
Cons
Business plans can be costly compared to competitors
Lacks advanced workflow or approval tools
No support for multiple currencies

Best for Tracking Small Business Tax Deductions

FreshBooks

Rating: 4.4
Our review considers pricing, usability, customer service, and feature set to give a clear picture of what FreshBooks offers.
Pricing starts at:
$2.10/month for the first four months
$21/month thereafter
Free Trial: 30 days
Accounting Integration: Yes

Rating: 4.4
Our review considers pricing, usability, customer service, and feature set to give a clear picture of what FreshBooks offers.
Pricing starts at:
$2.10/month for the first four months
$21/month thereafter
Free Trial: 30 days
Accounting Integration: Yes

FreshBooks
Introductory price: $2.10/month for four months
Regular price: $21/month
30-day free trial
Accounting integration included

Editor’s Take
FreshBooks includes built-in mileage tracking that automatically logs each trip and saves the travel history. Users can quickly mark journeys as personal or business with a simple swipe. Reports are easy to export—either emailed to yourself or downloaded directly from the app. If something needs adjusting, trips can be edited manually.
A standout feature is its focus on tax savings. FreshBooks highlights how many trips still need review and calculates potential tax deductions based on recorded mileage. The company claims this automation can save small businesses up to 40 hours during tax season and more than 500 hours annually on accounting and invoicing tasks.
Mileage tracking is part of every FreshBooks plan. The Lite plan starts at $21/month (often discounted with promotions) and supports unlimited expense tracking. The Plus plan at $30/month adds bank reconciliation and double-entry accounting. Higher tiers—Premium ($65/month) and Select (custom pricing)—are aimed at businesses needing full-scale accounting features, which may be unnecessary if mileage tracking is your main priority.
Ideal for:
Small business owners seeking a straightforward way to log mileage while also maximizing tax deductions.

Pros & Cons
Pros
Unlimited expense and mileage tracking in all plans
One-tap on/off tracking toggle
Search and filter trips by date range
Manual editing for trip adjustments
Cons
No option for direct reimbursements
Lacks advanced workflow management
Limited categorization for travel-related expenses

Best for Customized Plans

SAP Concur Expense

Rating: 4.4
Our evaluation factors in pricing flexibility, ease of use, customer support quality, and the depth of features available.
Pricing starts at:
Custom quote (pricing based on business needs)
Free Trial: 15 days
Accounting Integration: Yes

SAP Concur Expense
Pricing available upon request
15-day free trial
Full accounting integration

Editor’s Take
SAP Concur Expense is a powerful expense management platform designed for organizations that require a tailored approach. Rather than offering fixed plans, pricing is customized based on the size of your company, the number of users, and the specific features you need. This makes it an appealing choice for enterprises with unique requirements or complex expense workflows.
The system is built to automate expense reporting, track travel-related costs, and integrate seamlessly with accounting and ERP software. Its customization capabilities allow businesses to define approval rules, set spending limits, and build workflows that match internal policies.
With global compliance support, multi-currency handling, and integration options for popular accounting platforms, SAP Concur Expense is ideal for businesses that operate internationally or have multiple cost centers to manage.
Ideal for:
Large or growing organizations that want a fully customized expense management solution rather than a one-size-fits-all subscription.

Pros & Cons
Pros
Pricing tailored to your business
Flexible approval workflows
Strong integration with accounting and ERP systems
Multi-currency and global compliance support
Cons
No upfront pricing information
May be more complex than small businesses require

SAP Concur Expense
Starting Price: Contact for a custom quote
Free Trial: 15 days
Accounting Integration: Yes

Editor’s Take
SAP Concur Expense includes Drive, a built-in mileage tracking tool that automatically records trip distances. Getting started is straightforward—choose Mileage, enable Auto Tracking, and set the specific days or times you want the app to log trips. Once you’ve finished traveling, a quick tap on Move to Report transfers the mileage directly into your expense report.
The app allows you to classify trips as business or personal, start and stop tracking manually, and even receive push notifications so you don’t forget to submit travel expenses. It’s also well-suited for global teams, with support for 12 languages and the ability to record distances in both miles and kilometres. Oddly, despite its international focus, it doesn’t offer multi-currency expense tracking.
A potential drawback is the lack of transparent pricing—you’ll need to speak with a sales representative to get a quote, and even then, you might need multiple conversations before getting a number. Still, for companies that value a highly customized, enterprise-level solution, SAP Concur Expense remains a strong contender.
Best for:
Businesses that need a flexible, tailored travel and expense tracking system rather than a fixed-price plan.
Pros
Fully customized plans
Push notification reminders for expense submission
Easy receipt uploads
Option to reimburse directly through the app
Cons
Pricing only available through a sales consultation
No multi-currency support

Shoeboxed

Starting Price: $18/month (billed annually)
Free Trial: 30 days
Accounting Integration: Yes
Editor’s Take
Shoeboxed is best known as a receipt and document management tool, but it also comes with a built-in mileage tracker that’s simple and intuitive. Instead of just passively logging trips, the app lets you drop a starting pin and add pins for any planned stops. From there, it uses geofencing technology to track your journey and calculate mileage reimbursements at the standard IRS rate.
All your recorded miles appear alongside your receipts, making it easy to generate complete expense reports. Shoeboxed integrates with QuickBooks Online, FreshBooks, and Xero, so your mileage and expense data flows directly into your accounting system.
The Startup Plan ($18/month) supports 600 digital and 300 physical document scans annually ideal for those who rack up meal, lodging, or travel-related receipts. The Professional Plan ($36/month) bumps this to 1,800 documents, while the Business Plan ($54/month) expands capacity to 3,600 documents each year.
Best for:
Professionals and small businesses that want mileage tracking plus organized receipt storage in one platform.
Pros
Simple, user-friendly interface
Mileage entries automatically converted into receipts
Direct in-app reimbursement options for freelancers and employees
Detailed mileage and expense reporting
Cons
Limited extra features beyond receipts and mileage
No workflow automation tools
Pricier than some single-purpose mileage tracking apps

Our Evaluation Process
We rated each mileage tracking app using a five-star scoring system built around four key categories: cost, core functionality, extra capabilities, and user feedback. Each category was further broken down into three to six sub-factors, each scored on a 0-to-1 scale.

Cost Analysis: We reviewed whether the provider offered a free trial, the entry-level pricing, and the cost of the highest available tier.
Core Features: We examined essentials like automatic trip logging, receipt capture, in-app reimbursement options, workflow management tools, approval processes, and support for multiple currencies.
Extra Features: We checked for accounting software integrations, mobile app availability, and automation tools.
User Feedback: Ratings were drawn from the App Store, G2, and Capterra. We considered both the average score (minimum 3.5 out of 5) and the volume of reviews across these platforms.
After compiling the data, we compared how well each app balanced affordability, features, and real-world usability to determine which options offered the strongest value for freelancers, small businesses, and self-employed professionals.

Best for Simple Mileage and Expense Tracking

MileIQ

Rating: 4.5
Pricing starts at:
Free plan available
Paid plans from $5.99 per month
Free Trial: Yes — 7 days
Accounting Integration: Yes
MileIQ
Free version offers limited monthly drives
Paid plans start at $5.99/month
7-day free trial included
Supports integration with QuickBooks and other accounting platforms

Editor’s Take
MileIQ is designed specifically for mileage tracking, making it a popular choice for freelancers and small business owners who need a hassle-free way to log trips. The app runs silently in the background, automatically detecting and recording drives using GPS technology. Trips can be classified as business or personal with a simple swipe, and detailed reports can be exported for tax purposes.
While it focuses mainly on mileage, MileIQ also allows you to add notes and categorize trips for easy expense tracking. Its integration with accounting tools such as QuickBooks helps keep your financials up to date without manual data entry.
Ideal for:
Users seeking a dedicated mileage tracker that works quietly and efficiently in the background.

Pros
Automatic drive detection with minimal user effort
Easy classification with swipe gestures
Exportable detailed reports for tax filing
Integrates with popular accounting software
Cons
Limited receipt or expense tracking features
Free plan restricts number of drives per month

Best for Mobile-First Expense Management

Expensify

Rating: 4.3
Pricing starts at:
Free for individual users
Team plans starting at $5 per user/month
Free Trial: Yes — 14 days
Accounting Integration: Yes
Expensify
Free plan available for individuals
Business plans from $5/user/month
14-day free trial offered
Integrates with QuickBooks, Xero, and other accounting systems
Editor’s Take
Expensify is a mobile-friendly expense and mileage tracking app that’s popular for its simple interface and automated features. It uses GPS to track trips, and receipts can be captured via photo, making expense reporting fast and easy. The app automatically scans and categorizes expenses, while its SmartScan technology reduces manual entry.
Businesses benefit from automated approval workflows and direct reimbursements, making Expensify a solid choice for companies that want to streamline expense management on the go.
Ideal for:
Individuals and teams looking for an easy-to-use app with strong mobile capabilities and automated expense processing.
Pros
Automated mileage tracking with GPS
Receipt capture with SmartScan technology
Built-in approval workflows for teams
Integrates with major accounting platforms
Cons
Free plan limited to individual users only
Some advanced features require higher-tier plans

Conclusion

Choosing the right mileage tracker depends on your business size, budget, and needs. Whether you’re a freelancer or a large company, the right app can simplify tracking and reporting. Expense Tracker 365 stands out with flexible trip logging, automatic calculations, and easy integration. It’s a user-friendly tool that helps save time and maximize deductions.