Recruitment Management 365 Glossary
Your simple guide to understanding Recruitment Management 365. This glossary explains common hiring and recruitment terms in clear language, so your team can learn faster, work with confidence and speak the same hiring language
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Applicant: A person who has applied for a job and has their own profile in Recruitment Management 365.
Applicant Tracking System (ATS): A tool that manages job applications from start to finish, built inside Microsoft 365.
Approval Workflow: A set of steps a hiring decision must pass through before it is confirmed runs automatically.
AI Resume Screening: AI reads every resume and shows your team the best candidates first no manual reading needed.
Background Check: A review of a candidate’s history before an offer is confirmed documents stored inside SharePoint.
Bias-Free Job Description: A job posts written to welcome all candidates, AI helps write it clearly and fairly.
Bulk Hiring: Hiring many people at once Recruitment Management 365 handles it with automated screening and tracking.
Candidate: Anyone being considered for a role each has their own clear profile inside Recruitment Management 365.
Candidate Experience: How a job applicant feels during hiring automatic updates keep every candidate informed.
Candidate Sourcing: Finding people to apply for your roles through job boards, referrals and multilingual postings.
Career Page: The page on your website listing open jobs built clean and easy to use by Recruitment Management 365.
Copilot for HR: A smart AI assistant built into Recruitment Management 365 that answers questions and writes job posts instantly.
Custom Application Form: A job form that collects exactly what your team needs build unlimited forms for any role.
Dashboard: One screen showing all open roles, active candidates, and pending approvals in real time.
Data Privacy: Keeping candidate details safe, all data is stored inside Microsoft 365 with enterprise security.
Disposition: The final decision on a candidate hired, rejected or saved fully tracked inside the system.
Employee Referral: When a current employee recommends someone for a role submitted and tracked directly inside the system.
Employer Brand: How your company looks to job seekers, a smooth hiring process makes a strong first impression.
Favicon: The small icon in a browser tab, add yours so your hiring portal looks professional and on brand.
Final Round: The last interview stage, AI automatically prepares a summary of all previous rounds for your panel.
Global Hiring: Hiring from different countries supported with multilingual job posts and one consistent process.
GCC Compliance: A secure Microsoft cloud standard for US government organizations Recruitment Management 365 is fully compliant.
Headcount Planning: Deciding how many people to hire and when, supported with clear data and reports.
Hiring Manager: The person making the final hiring decision, kept updated with real-time alerts at every stage.
Hiring Workflow: The full set of steps from application to offer, fully customizable inside Recruitment Management 365.
Integration: When two tools share information automatically, connect with Teams, SharePoint, Outlook and more.
Internal Hiring: Filling a role with an existing employee supported with internal job postings inside the system.
Interview Scheduling: Booking interviews automatically inside Outlook and Teams no back and forth emails needed.
Job Board: A website where companies post open roles, post to multiple boards at once from one place.
Job Description: A written explanation of a role, AI helps write it clearly and without bias.
Job Offer: A formal invite for a candidate to join your company is sent using pre-made offer letter templates.
KPI (Key Performance Indicator): A number showing how well hiring is going are been tracked clearly in Power BI reports.
Log Collection: A full record of every action taken inside Recruitment Management 365, who did what and when.
Microsoft 365: The Microsoft tool suite including Teams, SharePoint and Outlook, Recruitment Management 365 is built inside it.
Microsoft Copilot: An AI assistant inside Microsoft 365, helps to write job posts, screen resumes and answer hiring questions.
Microsoft Teams Interview Scheduling: Books interviews directly inside Teams so no third party tools or extra setup needed.
Multilingual Support: Use the product in multiple languages, candidates and teams work in the language they prefer.
Notice Period: How long before a candidate can start, recorded in their profile to help plan offer timing.
Offer Letter: A written confirmation of a job offer, sent in minutes using pre-made templates.
Onboarding: Getting a new hire ready for day one, hiring details move across automatically, nothing entered twice.
Outlook Integration: Connects Recruitment Management 365 with Outlook so emails and calendar invites stay synced.
Power Automate: A Microsoft tool that runs repeated tasks automatically, handles alerts, approvals, and stage updates.
Power BI: A Microsoft reporting tool shows clear visual reports on hiring performance and team activity.
Pre-made Email Templates: Ready-to-send emails for every hiring stage, pick, personalize, and send in seconds.
Private Data Fields: Candidate fields only visible to specific people, keep sensitive information safe and compliant.
Qualified Candidate: A person who meets the role requirements, identified automatically by AI screening.
Real Time Alerts: Instant notifications when something important happens in hiring sent directly inside Microsoft 365.
Recruitment Dashboard: A live overview of all active roles, candidates and team performance clear at a glance.
Referral Program: Employees submit candidates directly, every referral tracked and managed in one place.
Requisition Approval Form: A form used to get approval before a new role is posted built into the workflow and approved automatically.
Resume Parsing: AI reads resumes and fills in candidate profiles automatically, no manual typing needed.
Role Based Access Control: Each team member sees only what is relevant to their role, keeping data secure and organized.
SharePoint: Microsoft’s document management tool, Recruitment Management 365 is built on it for secure, organised hiring.
Shortlisting: Picking the best candidates to interview, done automatically by AI so your team saves hours.
SOC 2 Type II: A security certification proving all candidate data is fully protected inside Recruitment Management 365.
Talent Acquisition: The full journey of finding and hiring the right people, supported from job post to joining day.
Time to Hire: How long it takes from job post to accepted offer, reduced by automating screening and approvals.
User Role: The level of access a team member has, HR managers, hiring managers and interviewers each see what they need.
Visibility – Complete transparency into task status, workload, and progress for all stakeholders.
Workflow Automation: Software moves tasks and approvals forward automatically your team focuses on people, not process.
Your Hiring Data: All candidate and role information stored inside Microsoft 365, secure and accessible only to the right people.
Zero Manual Entry: Candidate details move automatically from hiring to onboarding, nothing typed twice, nothing missed.
