Stay on top of real estate expenses wherever you are.

With Expense Tracker 365, real estate professionals can capture receipts and manage spending without missing a beat. Whether you’re showing properties or meeting with clients, this tool helps you stay organized on the go

Expense Tracker

Best Expense Tracking app for Realtor

Real estate professionals—whether they operate solo or are affiliated with a larger firm—juggle a wide range of expenses. From promotional campaigns and driving distances to property showings and home office costs, keeping everything organized can be challenging. Luckily, there are several expense tracking apps tailored specifically to meet the needs of real estate agents. Here are some top options worth exploring for anyone in the business.  

Expense Tracker 365

  • Overview:
    Expense Tracker 365 is a versatile expense tracking app tailored for freelancers and independent contractors, including real estate agents. It offers an all-in-one financial management solution that tracks income, expenses, mileage, and tax deductions — all in real time.
     
  • Key Features:
    Real-time income and expense tracking
    Automated mileage tracking
    Real-time tax estimation
    Seamless bank and credit card integration
    Comprehensive financial reports
     
  • Why It’s Great for Real Estate Agents:
    Expense Tracker 365’s real-time tracking and smart tax estimation features eliminate manual effort and guesswork. Real estate agents benefit from its clean interface, automated mileage logs, and in-depth reports — making it easy to understand where their money is going and how to optimize for tax season. 

QuickBooks Solopreneur

  • Overview: 
    QuickBooks Solopreneur is a go-to financial tool designed specifically for freelancers, independent contractors, and real estate agents who need smart, self-sufficient money management. It simplifies daily accounting tasks while offering tools to monitor income, log expenses, track mileage, and get ready for tax season with ease. 
     
  • Key Features: 
    Smart categorization of expenses based on your transactions 
    GPS-enabled mileage logging for accurate deductions 
    Automatic quarterly tax estimates to avoid surprises 
    Built-in integration with TurboTax for simplified filing 
    Easy-to-use invoicing to get paid faster 
     
  • Why It Works for Real Estate Agents: 
    With QuickBooks Solopreneur, real estate professionals get a streamlined way to manage all their business finances in one place. From sending professional invoices to logging deductible miles between showings, it keeps everything organized and ready when tax time rolls around. 

  • Why It’s Ideal for Real Estate Agents: 
    QuickBooks Solopreneur is especially helpful for real estate professionals juggling multiple transactions and property visits. It makes it easy to keep tabs on commission income, sort through deductible expenses, and stay ahead of tax deadlines. The built-in GPS mileage tracker is a standout for agents who are constantly on the move, ensuring every business mile gets counted without manual effort

Track Real Estate Expenses with Zero Hassle

Expensify

  • Overview:
    Expensify is a powerful tool for managing business expenses, tailored to meet the needs of both solo real estate agents and growing brokerage teams. It delivers real-time tracking, seamless receipt capture, and smooth integration with major accounting platforms.
     
  • Key Features:
    Snap-and-go receipt scanning with SmartScan
    Auto-generated expense reports with minimal manual input
    Reconciliation support for company-issued cards
    Customizable approval workflows for team oversight
    Syncs with tools like QuickBooks and Xero
     
  • Why It Works Well for Real Estate Agents:
    Expensify shines when it comes to simplifying expense capture. Agents can snap photos of receipts on the fly, with the app handling categorization and syncing in the background. For teams, the layered approval process and detailed reporting make it easy to track spending across multiple agents and offices. 

MileIQ

  • Overview:
    MileIQ is a purpose-built mileage tracking app designed to simplify one of the most common deductions for real estate professionals—business travel. It automatically records every drive, helping agents maximize tax benefits without the hassle of manual logs.
     
  • Key Features:
    Hands-free, automatic drive detection
    In-depth mileage summaries and reports
    Adjustable mileage rates based on business needs
    Compatible with leading expense tracking platforms
    Tax-ready reports that meet IRS standards
     
  • Why It’s a Smart Fit for Real Estate Agents:
    For agents constantly on the move between showings, open houses, and client meetings, MileIQ takes the guesswork out of mileage tracking. By logging each trip in the background, it ensures no deductible mile is missed—saving time, reducing stress, and boosting tax-time savings. 

Zoho Expense

  • Overview:
    Zoho Expense is a feature-rich expense management app built for small business owners and solo professionals. As part of the broader Zoho ecosystem, it offers a tightly integrated experience for tracking and managing business expenses with precision.
     
  • Key Features:
    Smart receipt scanning with automatic categorization
    Support for tracking expenses in multiple currencies
    Built-in mileage logging for on-the-go professionals
    Enforced compliance with customizable expense policies
    Direct integration with Zoho Books and other Zoho tools
     
  • Why It’s a Great Match for Real Estate Agents:
    For agents who already rely on the Zoho suite, Zoho Expense fits right in—creating a seamless workflow between client communications, accounting, and expense tracking. The app’s policy enforcement and compliance tools are especially useful for teams or brokerages that need consistent and transparent expense practices. 
Conclusion

Finding the right expense tracking app can completely transform how you manage your real estate business finances. Whether you’re looking for an easy way to log miles, scan receipts, or generate reports, the tools above offer something for every type of agent. 

If you’re looking for a smart, all-in-one solution, Expense Tracker 365 is a top choice. With real-time tracking, mileage logging, and powerful financial insights, it’s built to fit seamlessly into your workflow—so you can spend more time closing deals and less time crunching numbers. 

Stay Focused on Selling Homes While We Handle the Numbers

Easily track expenses and mileage while you focus on selling homes.

Frequently Asked Questions

Look for features like automatic mileage tracking, receipt scanning, real-time expense categorization, tax deduction estimation, and integrations with accounting software. These tools can help you save time, stay organized, and maximize tax write-offs.

Yes, Expense Tracker 365 is ideal for solo agents. It offers real-time income and expense tracking, automated mileage logging, and tax-ready reports—all in a simple, easy-to-use interface that helps individual agents stay on top of their finances without hiring an accountant. 

Absolutely. Apps like Expense Tracker 365, QuickBooks Solopreneur, and Zoho Expense generate tax-friendly reports and estimate quarterly taxes, making it much easier to prepare and file your taxes without missing deductions.

Not necessarily. Tools like Expensify and Zoho Expense support multi-user access, team expense approvals, and shared dashboards—making them great options for brokerages or agents working in teams.

Yes. Most top expense tracking apps—including Expense Tracker 365 and MileIQ—have mobile apps that let you track expenses, scan receipts, and log mileage in real time, even when you’re out showing properties or meeting clients. 

Try It Free, No Obligation
By proceeding, you accept Cubic Logics’s terms and conditions and privacy policy
"Exceptional tool that delivers seamless integration, powerful features, and unmatched reliability."

Schedule a free personalized 1:1 demo

By proceeding, you accept Cubic Logics’s terms and conditions and privacy policy

"Outstanding product that combines ease of use, robust security, and cut Expenses."

Offer is expiring soon!
Fill in your details below to receive your personalized coupon code.

Request for the custom price​

By proceeding, you accept Cubic Logics Terms and Conditions and Privacy Policy

Schedule a free personalized 1:1 demo

By proceeding, you accept Cubic Logics’s terms and conditions and privacy policy

"Outstanding product that combines ease of use, robust security, and cut Expenses."

Request of the Free License

By proceeding, you accept Cubic Logics Terms and Conditions and Privacy Policy