1. Asset Overview Report

The asset overview report offers a detailed, up-to-the-minute snapshot of your entire inventory, simplifying the process of asset tracking and management. This report highlights crucial information such as:

• The total count of assets
• Number of assets actively in use
• Distribution of assets by model type
• Allocation of assets across different locations

This report delivers a clear overview of your organization’s asset inventory, making it easier to plan purchases, avoid overstocking or under-procuring, and ensure that the right resources are available when needed. It also tracks the current value of assets, offering greater visibility into your organization’s financial commitments.

Location-based asset reports add another layer of insight by showing asset availability across different sites. This helps IT teams understand how resources are distributed geographically and identify where surplus, or shortages may exist.

ITSM solutions like Asset Management 365, equipped with built-in asset tracking features, allow you to organize this information by total asset value, model, and location. This supports more accurate budgeting and tighter cost management. You can also apply advanced filters to identify assets that are due for maintenance, nearing end-of-life, showing irregular usage trends, or falling short on compliance—giving you full control over your IT asset landscape.

2. Asset Warranty Report

Warranties play a vital role in helping IT teams plan maintenance schedules and minimize repair costs. The asset warranty report gives a focused view of warranty-related data, making it easier to manage vendor relationships and asset upkeep.

This report typically includes two key areas:

• Vendor-Based Grouping: Assets are sorted by vendor, allowing IT teams to see which suppliers provide the majority of equipment and the details of their associated warranties. This insight is useful for evaluating vendor performance, tracking warranty consistency, and negotiating better terms during future procurements.
• Warranty Expiry Tracking: This section highlights assets approaching the end of their warranty period. By identifying expiring warranties in advance, IT teams can act early to extend coverage, schedule replacements, or budget for upcoming maintenance—reducing the risk of service interruptions or unexpected expenses.

3. Asset Usage Trend Report

The asset usage trend report reveals how assets are being utilized across different teams and departments, offering the insights needed to make smarter procurement choices and improve resource distribution. It plays a key role in boosting operational efficiency and supporting department-level productivity.

Here’s what this report typically includes:

• Resource Forecasting vs. Workforce Planning: By comparing existing stock levels with projected hiring plans, this report helps align asset availability with business expansion. It enables IT teams to decide whether to scale up or pause procurement, ensuring resources are neither overstocked nor in short supply.
• Department-Wise Utilization Tracking: This section provides a breakdown of how each department uses available assets. By spotlighting high-usage areas and underutilized equipment, it supports better distribution strategies—ensuring every team has access to the right tools for optimal performance.
• Usage Patterns Over Time: The report’s trend visualization feature highlights how asset demand evolves over weeks or months. These patterns help anticipate future needs, fine-tune procurement cycles, and keep resource planning in sync with organizational goals.

4. Asset Compliance Report

The asset compliance report gives IT administrators a detailed overview of which devices across the organization meet compliance standards—and which ones fall short. It plays a crucial role in maintaining alignment with industry regulations, cybersecurity protocols, and internal IT policies.

You may have configured specific compliance criteria, such as operating system versions, installed security patches, encryption settings, and essential software updates. This report evaluates all managed assets against those criteria.

Key insights include:

• The total number of devices in compliance with your organization’s defined policies
• A list of non-compliant assets, categorized by type, department, or policy breach

This clear breakdown allows IT teams to quickly spot vulnerabilities, prioritize systems that need immediate attention, and initiate updates, reconfigurations, or replacements. Ultimately, the asset compliance report helps maintain a secure and audit-ready IT environment while reducing the risk of downtime or penalties.

5. Asset Inspection Due Report

Regular audits and inspections are critical, yet costly studies show that 3% of organizations spend over $25 million solely on software audits, while 12% spend upwards of $5 million. The Asset Inspection Due Report helps mitigate such costs by keeping your IT team ahead of inspection schedules.

This report tracks upcoming inspection dates for all assets, allowing teams to schedule maintenance and assessments proactively. By staying informed on which assets are nearing their inspection deadlines, organizations can ensure ongoing compliance, prevent audit-related disruptions, and minimize unexpected repair costs through timely checkups.

6. Incident-Impacted Assets Report

This report identifies which assets are most frequently affected by technical issues, providing valuable data for improving IT troubleshooting and smarter procurement planning.

It focuses on:

• Problem-Prone Models: Lists the specific device types and models that consistently report the highest number of incidents, enabling IT decision-makers to reassess future purchases and potentially shift to more reliable vendors or alternatives.
• Recurring Issue Patterns: Highlights devices that demand repeated interventions, allowing IT teams to zero in on root causes, optimize their support efforts, and implement targeted fixes to reduce asset-related downtime.

With this data, teams can boost asset reliability, reduce support overhead, and create a stronger foundation for long-term IT performance.

7. Change-Impacted Assets Report

The Change-Impacted Assets Report helps IT teams monitor how system updates, patches, and configuration changes affect specific assets across the organization. It sheds light on the correlation between changes made and resulting asset performance or incidents, giving teams a clearer understanding of how change management affects operational stability.

This report delivers several key insights:

• Assets Frequently Modified: Identifies which assets or device models undergo the highest volume of changes. This visibility helps IT teams evaluate if certain models require excessive adjustments—signalling potential compatibility or reliability issues.
• Changes Triggering Incidents: Pinpoints which updates or modifications have led to system failures or disruptions. This helps teams refine their change management process by learning from past issues and reducing the risk of repeating the same mistakes.
• Incident Trends by Model or Type: Analyses recurring issues by asset type or model, allowing organizations to recognize patterns and avoid investing in devices prone to instability.

To generate in-depth asset management reports like these, your IT team must actively monitor and analyse specific performance and usage metrics. These include:

• Incident count by asset, model, and type: Track how often each device or model encounters issues to identify problem-prone assets.
• Change and incident trends by asset: Understand how changes over time are affecting stability and performance.
• Average resolution time by issue category: Measure how long it takes to resolve different types of incidents to improve service efficiency.
• Change frequency per asset: Monitor how many updates or adjustments have been applied to each asset, which can indicate reliability or compatibility challenges.
• Incident filters linked to specific changes: Correlate system changes with reported issues to refine the change management process.

8. Software License Utilization Report

The Software License Utilization Report gives you a granular view of your organization’s software subscriptions and license consumption. With this report, you can:

• Monitor active vs. available licenses: See exactly how many licenses are currently assigned and how many remain unallocated, helping you avoid both under-provisioning and wasted spend.
• Identify unused or idle licenses: Pinpoint licenses that haven’t been used over a defined period, so you can reassign or retire them instead of paying for dormant seats.
• Align license costs to real usage: Compare subscription expenses against actual uptake to ensure you’re only paying for what your team truly needs.
• Track renewal and expiration timelines: Receive advance alerts for upcoming license expirations to plan renewals or decide whether to downgrade, so there’s no lapse in software access.

9. Cost-to-Asset Value Report

The Cost-to-Asset Value Report provides a financial lens on your IT asset inventory, helping you evaluate whether the investment in each asset is justified by its actual usage and contribution. This report is essential for assessing asset ROI and making financially sound IT decisions.

Key insights include: