Volopay Reviews: Volopay vrs Expense Tracker 365

April 19, 2025
9:51 am

5 min read

Volopay is a fintech company headquartered in Singapore, founded in 2019. Although its core focus has been the APAC region, the company is actively working on expanding its global footprint. Volopay positions itself as an all-in-one financial solution, providing services like business accounts, corporate cards, automated expense tracking, accounts payable management, seamless accounting integrations, and more.

In this article, we’ll explore Volopay’s pricing, features, and the unique value it brings to businesses. We’ll also highlight which types of companies can benefit most from this comprehensive financial platform—plus, we’ll introduce another powerful solution for expense management: Expense Tracker 365, the leading tool for businesses looking to simplify and streamline their expense processes.

Volopay Business Account Overview

Volopay acts as a centralized hub for managing company finances, designed to bring more visibility and control to everyday spending. It offers a suite of modern tools to help businesses simplify expense tracking and optimize how money flows across the organization.

One standout feature is its corporate card program, which includes physical, virtual, and prepaid VISA cards for employees. These cards come with smart controls—enabling finance teams to define spending limits, assign transaction approvers, block certain purchase categories, and even set card expiration dates. Best of all, every card transaction updates in real time, so you always know where company funds are going.

Business Accounts & Accounts Payable with Volopay

Volopay provides versatile multi-currency business accounts, allowing companies to hold and manage funds in up to 11 different currencies. With support for transfers to over 130 countries, businesses can eliminate the hassle of maintaining multiple international bank accounts. All funds are kept safe in a DBS Singapore trust account, offering peace of mind and secure handling of company finances.

Streamlined Accounts Payable

Volopay also simplifies your entire payables process—from vendor management to payroll. You can schedule and automate payments, handle bulk transactions, and track invoice status in one place. Built-in features like fraud detection alerts, 3-way invoice matching, and a detailed digital archive help ensure accuracy, transparency, and compliance across all payment activities.

Smart Corporate Cards for Business Spending

Volopay equips companies with corporate debit, credit, and prepaid VISA cards—available in both physical and virtual formats. These cards are designed with powerful spend controls that let you customize usage based on your team’s needs. You can set individual spending limits, assign approvers for added oversight, restrict transactions by category, and define expiration dates for time-bound use. Every transaction is tracked and updated in real time, giving finance teams complete visibility into spending as it happens.

Volopay connects effortlessly with popular ERP and accounting platforms like Xero, QuickBooks, NetSuite, Zoho Books, and MYOB—helping businesses automate bookkeeping tasks and simplify their financial operations. Its mobile app, available on both iOS and Android, empowers teams to stay on top of expenses, submit reimbursement claims, and approve requests anytime, anywhere perfect for managing finances on the move.

Volopay Pricing and Fee Structure

Volopay operates on a subscription-based model, where businesses pay either a monthly or annual fee to access the platform and its premium card features. There are no onboarding costs, hidden fees, or per-transaction charges, and the platform supports unlimited users with no transaction limits.

For access to premium physical and virtual cards, companies must meet a minimum monthly spend of SGD 5,000 across all cards. If this threshold isn’t met, a flat fee of SGD 49 is applied.

Many of Volopay’s advanced tools and features come under a separate service package, starting at SGD 20 per month or SGD 170 per year. However, detailed pricing isn’t publicly listed—you’ll need to connect with their sales team for a custom quote based on your business size and usage requirements.

While Volopay itself doesn’t impose fees on transactions like currency conversion or international transfers, bank-related charges—including FX markups and admin fees—may still apply, depending on the destination and bank involved. Domestic SGD transfers are completely free of charge.

Ordering physical cards comes with a SGD 5 fee per card, and if your business opts to use Volopay’s credit line, a small additional fee will be included based on your credit usage.

Volopay vs Expense Tracker 365: Which is the Best Solution for Your Business?

When selecting a business expense and payment management platform, two names that often come up are Volopay and Expense Tracker 365. Both offer a wide range of features designed to streamline financial operations, but they cater to slightly different business needs. Let’s compare their basic features to help you choose the right platform for your organization.

Account Maintenance and Fees

Volopay charges a 20 SGD monthly fee for its basic plan. Businesses requiring premium cards will incur an additional 49 SGD monthly fee if their total card spending is under 5,000 SGD.

In contrast, Expense Tracker 365 offers no monthly fees. This makes it a cost-effective solution, particularly for businesses looking to avoid recurring charges.

Currencies and Countries Supported

Volopay supports 11 currencies and allows businesses to send payments to 130+ countries. While it has a limited number of currencies, it provides access to a broad global expense network for international payments.

Expense Tracker 365 supports 11 currencies as well, but its integration with Microsoft 365 tools makes it particularly attractive for businesses already using Microsoft products. While it offers fewer currencies than Volopay, Expense Tracker 365 excels in its seamless integration and efficient management of global financial data.

Transfer Fees

Volopay charges a 7.5 SGD non-SWIFT fee for international transfers and 35 SGD for SWIFT transfers, which can add up, depending on the frequency and volume of your business’s payments.

On the other hand, Expense Tracker 365 offers no fee for local transfers and provides transparent forex conversion fees for international payments. It uses the mid-market exchange rate with no hidden markups, which can be more cost-effective for businesses with a high volume of global payments.

Bulk/Batch Payments

Both Volopay and Expense Tracker 365 support bulk payments with no additional fees, making it easy for businesses to manage and process multiple payments to vendors or employees simultaneously.

Safeguarding of Funds

Volopay stores funds in a DBS trust account in Singapore, ensuring a secure environment for your business finances.

Expense Tracker 365, on the other hand, safeguards funds directly within your Microsoft 365 tenant, providing an additional layer of security and compliance for businesses already operating within Microsoft’s ecosystem. This is ideal for companies that prioritize security and data privacy.

Physical and Digital Cards

Volopay offers 1 physical card per user, with a 5 SGD fee to order the card. It also provides unlimited virtual cards for employees, making it a good choice for businesses that need physical cards for team members.

Expense Tracker 365 provides unlimited virtual cards and physical cards upon request. While there may be fees for physical cards, the platform’s flexibility and integration with Microsoft tools make it an ideal choice for businesses already using Microsoft products.

Expense Management and Accounting Integration

Volopay includes expense management features at no additional cost, with integration options for platforms like QuickBooks, Xero, and NetSuite, enabling businesses to streamline accounting and financial reporting.

Expense Tracker 365 also offers expense management features at no extra cost, and it integrates seamlessly with Microsoft 365 tools like Excel and Teams. In addition, it integrates with accounting tools such as QuickBooks and Xero, making it the perfect choice for businesses already within the Microsoft ecosystem.

Benefits

Volopay provides an all-in-one financial platform, which includes expense management, mobile app access, and multi-level approval workflows to ensure smooth operations for growing businesses. It’s a great choice for companies looking for centralized control over their expenses and payments.

Expense Tracker 365, meanwhile, integrates directly with Microsoft 365, offering real-time expense tracking, easy-to-use mobile apps, and seamless accounting integration. For businesses already using Microsoft tools, Expense Tracker 365 provides a more efficient and streamlined approach to financial management, helping save time and reduce complexity.

Which Business Might Benefit Most from Volopay?

Volopay is an excellent solution for businesses that need to streamline multiple aspects of their financial operations. It is particularly well-suited for businesses that need to manage:

Multiple employees’ expenses

Bulk payments to vendors

Centralized management of finances

For example, a consulting firm in Singapore with 25 employees can benefit from Volopay’s seamless expense management, card controls, and integration with accounting software. This would simplify expense tracking, increase visibility, and save time on manual processes.

Why Expense Tracker 365 Might Be a Better Fit for Global Operations

For businesses that require seamless integration with Microsoft tools, Expense Tracker 365 offers a superior solution. It allows businesses to manage expenses in real time, integrates smoothly with Microsoft 365, and provides a transparent pricing structure for international payments.

For example, if your consultancy firm frequently works with international clients and needs to manage multiple currencies, Expense Tracker 365’s no foreign transaction fees and mid-market exchange rates make it an ideal solution for cost-effective and independent contractor.

Conclusion

Both Volopay and Expense Tracker 365 offer unique features that cater to different business needs. Volopay is a great choice for businesses that require an all-in-one platform with comprehensive features like card management, payments, and accounting integrations. However, Expense Tracker 365 stands out for businesses that are already using Microsoft 365 or need cost-effective global payment solutions with transparent pricing.

If you’re looking for an integrated solution that works seamlessly with your existing tools and provides real-time expense tracking without hidden fees, Expense Tracker 365 could be the best fit for your business.

Frequently Asked Questions

What do users typically say in Volopay reviews?

Volopay reviews often highlight its virtual cards, real-time expense tracking, and corporate spend controls. However, some users mention a steep learning curve. For those seeking a more intuitive interface and quicker onboarding, many recommend Expense Tracker 365 as a simpler alternative.

Is Volopay a good expense management tool for startups and SMEs?

Yes, Volopay is well-suited for startups and SMEs, thanks to features like multi-level approvals and automated reconciliations. That said, if you’re looking for a more budget-friendly tool with a cleaner UI, Expense Tracker 365 is often preferred for its ease of use and quick deployment.

Are there any common complaints in Volopay reviews?

Users occasionally report mobile app glitches and delays in customer support. While these issues are usually resolved, those who prioritize reliability and a smoother user experience often turn to Expense Tracker 365 for its robust performance and responsive support.

How does Volopay compare to other expense management platforms like Expense Tracker 365?

Volopay offers solid features like multi-currency support and spend control, but it can feel complex for smaller teams. Expense Tracker 365 shines when it comes to simplicity, speed, and customization—especially for businesses looking for a lightweight yet powerful alternative.