10 Best Paymo alternatives for 2025

April 29, 2025
4:45 pm

7 min read

Project management and time management are two sides of the same coin.
You simply can’t master one without the other. And to truly nail both, you need powerful software built to boost efficiency and profitability — complete with tools for time tracking, smart timesheets, budget planning, and seamless invoicing.

There’s no shortage of project management apps trying to deliver on these promises — especially for freelancers, small businesses, and growing teams. One familiar name you’ve probably come across is Paymo.

The challenge? Not every tool delivers the full package. Even Paymo, for all its strengths, comes with its own drawbacks that teams often must work around just to stay on schedule and meet client expectations.

So, what’s the smart move? You start looking for a Paymo alternative that fits your workflow.
And lucky for you, we’ve rounded up the very best options. Stick with us as we break down Paymo’s pros and cons and introduce 10 top-notch Paymo alternatives your team will love.

What do you mean by paymo?

Paymo truly understands that every minute counts — which is why so many of its standout features center on time management, analysis, and billing. For consultants, hourly workers, and businesses that rely on precise invoicing, Paymo is a game-changer. Some of its other major highlights include:

Multiple project views, including Kanban boards, task lists, spreadsheets, and calendars
Easy task and subtask creation
Advanced team scheduling tools
Gantt charts and key project milestone tracking
Built-in timesheets, detailed time reports, and real-time time tracking
Tools for estimating and monitoring project expenses

On the surface, Paymo sounds like a solid choice. But once you dive in? Its project management capabilities feel pretty basic.
While Paymo does provide different ways to view your workload, it falls short when it comes to aligning goals, tracking detailed progress, creating custom workflows, and more. It also misses out on offering visual tools like mind maps, timelines, whiteboards, and brainstorming spaces that help teams grasp big-picture ideas from multiple angles.
And that’s just scratching the surface.
When it comes to team collaboration, Paymo is extremely limited—restricting communication to just task comments. This can quickly turn important updates, decisions, and next steps into a messy thread of disorganized messages.
To top it off, Paymo isn’t exactly budget-friendly either.

A lot of Paymo’s core time tracking and project management tools come with heavy restrictions on the Free plan, quickly pushing you toward a paid upgrade for essentials like tasks, time logs, client management, and file storage. While the Starter plan kicks off at just under $5 per month, it only covers a single user. So if you’re working with a team—even just a second person—you’ll be bumped up to the Small Office plan, costing $9.95 per user, every month.

Top 10 Alternatives to Paymo for Better Project Management

Paymo does a great job managing time, budgets, and profits. However, it’s far from the only tool that offers these features—and more.

You shouldn’t have to compromise quality or pay extra to get top-tier time and project management in a single, versatile platform. Fortunately, we’ve rounded up the 10 best alternatives to Paymo that can help you achieve just that.

Timesheet 365

Visualize your projects, goals, and progress with over 15 unique views in Timesheet 365, including List, Board, and Calendar.
Timesheet 365 is a powerful, all-in-one productivity software designed to streamline any process, improve team collaboration, and master time management by bringing all of your work into one convenient and centralized knowledge base. Its intuitive UI and rich set of features provide wall-to-wall solutions for teams across industries, including flexible project time tracking, dates and times, reports, labels, and more!
With over 1,000 integrations and a vast Template Library, Timesheet 365 is the ideal software for teams who want to know exactly where their time goes and how to build upon their current productive habits.

Timesheet 365 Best Features

Notes, labels, and tags for advanced sorting and filtering, and more context in every time entry
Over 15 project views including Calendar, List, Board, Gantt, and the unique Workload view
Fully transparent platform to align team members on goals, priorities, and time
Global time tracking from any device, window, app, or task
Formulas to accurately calculate billable time across all invoices
Custom timesheets, reports, and insights with time-tracking widgets
A rich Free Forever Plan and affordable options on every pricing plan
Advanced time estimates to forecast your workweek
Hundreds of flexible time-tracking features

Timesheet 365 Limitations

Slight learning curve in adapting to Timesheet 365‘s rich set of features
• Not all views on the mobile app—yet!
Timesheet 365 Pricing
Available on Request
Timesheet 365 Ratings and Reviews
G2: 4.7/5 (5,510+ reviews)
Capterra: 4.7/5 (3,510+ reviews)

nTask

nTask is a comprehensive time-tracking and project management platform designed to help teams enhance their productivity. It enables users to monitor the time spent on tasks and projects, providing valuable insights into performance and workflow optimization. Teams can use nTask to identify areas for improvement, track progress in real-time, and make informed decisions based on detailed analytics.

With nTask, users can create tasks with rich descriptions, assign them to team members or clients, set deadlines, and gain an organized view of workloads. The platform includes automated reminders to notify users when deadlines are nearing or when follow-ups are needed. Additionally, nTask offers insightful reports that help teams fine-tune their workflows and improve efficiency for future projects.

Key Features of nTask

Effortless document sharing and file management capabilities
Gantt charts and task dependencies to visualize project timelines
Planned and actual due dates to ensure projects stay on track
Dedicated workspaces for team collaboration and project management

nTask Limitations
Attaching large files may result in slower upload times
More suitable for smaller teams (under 50 members) when compared to other alternatives like Paymo

nTask Pricing
Premium: Starts at $20/month for up to 5 users
Business: Starts at $60/month for up to 5 users
Enterprise: Custom pricing—contact nTask for more details

nTask Ratings & Reviews
Capterra: 4.2/5 (100+ reviews)
G2: 4.4/5 (10+ reviews)

Wrike is a dynamic project management and collaboration tool that empowers teams to efficiently organize, track, and execute their work. With a robust set of features, Wrike offers a flexible platform for managing everything from tasks to large-scale projects, enhancing team collaboration and productivity across various industries.

The platform allows teams to create tasks, assign responsibilities, set deadlines, and track time seamlessly. Wrike’s real-time collaboration tools help team members stay aligned and informed with live updates, while customizable workflows make it easier to match project needs. The intuitive interface ensures teams can manage projects with minimal friction, offering a transparent view of project progress and individual contributions.

Key Features of Wrike
Powerful Gantt charts for project scheduling and progress tracking
Customizable workflows and task statuses for streamlined project execution
Real-time collaboration tools including live editing and updates
Advanced reporting tools for project insights and performance evaluation
Time tracking and resource management to optimize team efficiency
Seamless integrations with popular tools like Google Drive, Slack, and Microsoft Teams

Wrike Limitations
Some advanced features are locked behind higher-tier plans
Can be overwhelming for smaller teams due to its rich set of features
Steeper learning curve for new users

Wrike Pricing
Free: Basic features for small teams
Professional: Starts at $9.80 per user, per month
Business: Starts at $24.80 per user, per month
Enterprise: Contact Wrike for custom pricing

Wrike Ratings & Reviews
Capterra: 4.4/5 (5,000+ reviews)
G2: 4.3/5 (2,000+ reviews)

Trello

Trello is a user-friendly project management tool designed to help teams stay organized and efficient by visually managing tasks and deadlines. It uses an intuitive card-based system where each task can be tracked with due dates, detailed descriptions, attachments, and comments. This makes it easy to stay on top of projects, ensuring deadlines are met and work is clearly documented.

Although Trello lacks advanced time-tracking features compared to some other project management tools, it compensates with a broad array of integrations known as Power-Ups. These allow teams to connect with other essential tools like resource planning, invoicing, and timesheets to streamline operations and improve project management workflows.

Key Features of Trello
Multiple project views including Kanban boards, timelines, calendars, and dashboards
Power-Ups (integrations) to connect with third-party apps and tools
Built-in no-code automation to streamline repetitive tasks on Trello boards
Ready-to-use templates for creating repeatable workflows and processes

Trello Limitations
Advanced features are limited in the free version—users may need to explore alternatives for more robust functionality
As projects grow, the card layers can become overwhelming and hard to manage

Trello Pricing
Free: Basic features for small teams and personal use
Standard: $5/month per user, billed annually
Premium: $10/month per user, billed annually
Enterprise: Custom pricing available upon request

Trello Ratings & Reviews
Capterra: 4.5/5 (22,000+ reviews)
G2: 4.4/5 (13,000+ reviews)

Teamwork

Teamwork is an intuitive project management platform designed to help freelancers, project managers, and agencies streamline their workflows, collaborate seamlessly, and stay organized. With an array of features such as task management, time tracking, team calendars, and file sharing, Teamwork enables teams to manage projects efficiently and maintain synchronized communication throughout the process.

One of the standout features of Teamwork is its ability to generate invoices directly from tracked time, making it especially useful for freelancers and agencies. The platform also includes several time-tracking tools, such as automated tracking and the Timer app, to ensure teams remain focused and can analyze where time is being spent. This visibility allows project managers to assess productivity and identify opportunities for improvement.

Key Features of Teamwork
Resource management tools for effective capacity and workload planning
Dedicated apps for desktop, iOS, and Android for on-the-go management
Gantt charts and Kanban boards to visualize project progress
Unlimited free client users for effortless collaboration with stakeholders

Teamwork Limitations
Can have a steep learning curve when adapting to its rich set of features
Dashboards and goal tracking are available only in higher-tier plans

Teamwork Pricing
Free Forever: Basic features for individuals or small teams
Deliver: $9.99/month per user, billed annually
Grow: $17.99/month per user, billed annually
Scale: Custom pricing—contact Teamwork for more information

Teamwork Ratings & Reviews
Capterra: 4.5/5 (700+ reviews)
G2: 4.4/5 (1,000+ reviews)

Basecamp Overview

Basecamp is a comprehensive project management tool that simplifies team collaboration and project organization. It offers a variety of features, including task management, file sharing, a team calendar, and an integrated messaging system, all designed to help teams stay aligned and manage projects efficiently.

The interface is intuitive and user-friendly, allowing teams to collaborate seamlessly across different platforms and devices, making remote work a breeze. While Basecamp doesn’t feature built-in time tracking, it integrates easily with third-party time-tracking tools such as Everhour, Timesheet, and Harvest to cover this need.

Key Features of Basecamp

Unified Dashboard: A simple, one-page overview of projects, tasks, and schedules.
In-app Messaging: Direct messages and team discussions right within the platform.
Real-time Chat: Built-in chat system for fast communication and collaboration.
Team Check-ins: Automated daily check-ins with customizable polls to track progress.

Limitations of Basecamp

Limited Tracking Features: Progress tracking is minimal, making it less suitable for teams that need detailed project tracking.
Not Ideal for Agile Teams: Its structure is more suited for simpler workflows and may not cater well to teams with complex, agile needs.

Basecamp Pricing

Team Plan: $299/month for unlimited users (billed annually)
Freelancer & Small Teams: $15/user/month

Ratings & Reviews

Capterra: 4.3/5 based on over 14,000 reviews
G2: 4.1/5 from 5,000+ reviews

Kantata Overview

Kantata is a powerful project management software offering features designed to streamline time tracking, project oversight, and reporting. With its automated data entry and interactive dashboards, Kantata provides valuable insights into your project timelines, helping you analyze where and how your team’s time is being spent.

Once you enable the time tracking options in Kantata’s settings, you can track project hours using various methods. Whether you prefer a detailed weekly timesheet view or a more flexible approach, the platform accommodates your needs. Additionally, Kantata recommends assigning a team leader to approve time entries and expenses, though you can adjust permissions to allow any qualified user to handle approvals when needed.

Key Features of Kantata

Portfolio Overview: Access a comprehensive view of project statuses and deliverables across your entire portfolio.
Custom Dashboards: Personalize your dashboards to quickly identify gaps in staffing and resource needs.
Drag-and-Drop Tools: Simplify project management with easy-to-use drag-and-drop functionality and reusable components.
Segmented Reporting: Break down project metrics to focus on specific areas of performance.

Limitations of Kantata
Targeted at Small to Large Enterprises: Kantata is designed to scale from small businesses to enterprise-level operations, which might make it more complex for smaller teams.
Limited Customization: While it offers several features, Kantata lacks advanced customization options that some users may require.

Kantata Pricing
Pricing: Contact Kantata directly for a personalized quote.

Ratings & Reviews
Capterra: 4.2/5 based on over 500 reviews
G2: 4.1/5 from more than 1,200 reviews

Asana

Asana Overview
Asana is a robust project management platform designed to help teams schedule tasks, monitor project progress, and stay organized. Its range of features enables users to plan their projects effectively, ensuring smooth collaboration and resource management.

For time tracking within Asana, you first create a project for the tasks you want to monitor. Before assigning tasks to team members, you can utilize the “Estimated Time for Appointee” feature to see how long it will take an individual to complete their work. This function helps prevent unnecessary back-and-forth communication regarding team availability, enabling quicker decision-making and efficient resource allocation.

Key Features of Asana
Visual Project Management: Track progress using Gantt charts, Kanban boards, and calendar views.
App Integrations: Connect seamlessly with other tools to enhance your team’s workflow.
Insightful Reporting: Access reports that provide a detailed look into task and project progress.
Automated Workflows: Set up custom automation to streamline processes and improve team productivity.

Limitations of Asana
Restricted Time Tracking: Time tracking is available only to Business and Enterprise users, limiting access for smaller teams.
Export Restrictions: Users can only export data in CSV or JSON formats, which may not meet all reporting needs.

Asana Pricing
Basic: Free
Premium: $10.99 per user/month (billed annually)
Business: $24.99 per user/month (billed annually)
Enterprise: Contact Asana for custom pricing

Ratings & Reviews
Capterra: 4.5/5 from 11,000+ reviews
G2: 4.3/5 from 9,000+ reviews

Monday.com Overview
Monday.com is a dynamic team management platform that enhances collaboration, communication, and organization for teams of all sizes. Featuring a user-friendly interface, it offers a range of tools designed to simplify work processes, allowing teams to manage tasks, set deadlines, and monitor progress in real-time.

One standout feature, the Time Tracking Column, enables users to track time spent on tasks in seconds or minutes. By clicking into specific time tracking cells, users can access historical data to view task progress. This feature is valuable for performance evaluations, helping teams measure productivity and set achievable goals.

Key Features of Monday.com
Unlimited Automations: Automate a variety of workflows with customizable recipes to improve efficiency.
Flexible Column Types: Personalize project management with diverse column options tailored to your team’s needs.
Kanban View: Visualize tasks and manage sprints with an intuitive Kanban layout.
200+ Templates: Choose from an extensive selection of templates for different project types and use cases.

Limitations of Monday.com
Time Tracking Column Restriction: This feature is only available for Pro and Enterprise plan users, limiting its accessibility.
Learning Curve: Monday.com’s regular updates and new feature additions can create a steep learning curve for new users.

Monday.com Pricing
Individual: Free forever
Basic: $8 per seat/month (starting at 3 seats)
Standard: $10 per seat/month (starting at 3 seats)
Pro: $16 per seat/month (starting at 3 seats)
Enterprise: Contact Monday.com for pricing

Ratings & Reviews
Capterra: 4.6/5 from 3,300+ reviews
G2: 4.7/5 from 6,600+ reviews

Timecamp

TimeCamp Overview

TimeCamp is a time tracking and resource management tool designed to help businesses and individuals monitor time spent on tasks and projects. It provides valuable insights into productivity and enables accurate client invoicing based on tracked hours.

With TimeCamp, users can set project budgets, helping them track costs and stay within financial limits. This feature is particularly beneficial for teams working on creative projects like website redesigns, where managing expenses such as design and development is crucial. TimeCamp ensures teams can monitor these expenses in real-time, making it easier to stay on track with project budgets.

Key Features of TimeCamp
Billable vs Non-Billable Projects: Efficiently manage both billable and non-billable tasks to ensure accurate resource allocation.
Report Sharing: Share detailed reports via email, PDF, or Excel for easy collaboration and data review.
Automatic & Idle Time Tracking: TimeCamp automatically tracks time, including idle time, to ensure no productivity is overlooked.
Quick Timesheet Approvals: Approve timesheets with just one click, speeding up the process and improving efficiency.

Limitations of TimeCamp
Free Plan Limitations: Productivity reports are not available to users on the free plan, limiting data insights for some users.
Paid Calendar Integration: The calendar integration feature is only available on the paid plans, restricting access to those who need it.

TimeCamp Pricing
Free: Basic features at no cost
Basic: $6.30 per user/month
Pro: $9 per user/month
Enterprise: Contact TimeCamp for custom pricing

Ratings & Reviews
Capterra: 4.7/5 from 500+ reviews
G2: 4.6/5 from 100+ reviews

Sign up with Timesheet 365

Finding the right project management software can be a hassle, but having the perfect tool at your fingertips makes all the difference. Why settle for limited options like Paymo when you can elevate your time and project management practices with Timesheet 365?

Built on the robust Microsoft and SharePoint environment, Timesheet 365 offers seamless integration with the tools you already use. This all-in-one solution is designed for teams of all sizes and industries, providing flexible time tracking, customizable workflows, and powerful collaboration features to keep everything running smoothly.

By signing up for Timesheet 365 today, you’ll unlock unlimited tasks, templates for every use case, and efficient time tracking features, ensuring your projects are streamlined and your time management is optimized

Conclusion

When exploring Paymo alternatives, it’s important to choose a tool that fits your team’s needs. Whether you’re looking for advanced task management, time tracking, or seamless collaboration, options like Timesheet 365 provide great alternatives. Ultimately, the right choice depends on your specific project requirements and desired features.