Top 12 Inventory Management Systems for Small Businesses in 2025

July 19, 2025

6 min read

Managing inventory and assets is no longer a back-office task—it is central to running a successful small business. Whether you operate a retail store, a logistics company, a service-based enterprise, or a startup, knowing what you own, where it is, and how it is used can make a significant difference in profitability and growth.

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Quick Read

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In 2025, small businesses need smarter tools to track inventory and assets. Manual methods are out; systems like Asset Management 365, Sortly, and Zluri bring automation, visibility, and control.

This list of 12 top platforms helps businesses cut costs, reduce errors, and grow efficiently. Whether in retail, IT, or services—there’s a perfect fit for every need.

As we enter 2025, inventory management systems are becoming more intelligent, integrated, and accessible. Small businesses no longer need to rely on complex spreadsheets or outdated tools. Instead, they can take advantage of cloud-based, mobile-friendly platforms that not only track inventory but also automate processes, reduce waste, and improve compliance.

In this blog, we will explore the top 12 inventory and asset management systems for small businesses in 2025. We will also cover key benefits of inventory management systems, how to choose the right one, and emerging trends shaping the space.

Why Inventory Management Matters for Small Businesses

Inventory is cash on the shelf. Poor management leads to:

Overstocking or understocking
Dead stock and expired goods
Missed sales opportunities
Operational inefficiencies
Wasted staff hours

An inventory management system solves these problems by:

Providing real-time inventory visibility
Automating reorders and alerts
Preventing stockouts and over-purchasing
Managing asset lifecycle
Enhancing customer satisfaction with accurate fulfillment

What to Look for in an Asset Management System

Before choosing any system, small businesses should ask:

Does it support mobile scanning and real-time updates?
Can it handle asset check-ins/check-outs?
Does it integrate with accounting or ERP tools?
Is it customizable to my workflows?
What is the pricing and scalability?

Top 12 Inventory Management Systems for Small Businesses in 2025

1. Asset Management 365

Asset Management 365 is a comprehensive solution designed to help organizations efficiently manage, track, and optimize their assets throughout their entire lifecycle. Integrated with Microsoft 365, it provides an easy-to-use platform for businesses to monitor asset utilization, maintenance, and depreciation, ensuring better control over their resources.

Key features of Asset Management 365 include:

Centralized Asset Tracking: Track and manage all assets in one place, reducing manual tracking and improving accuracy.
Lifecycle Management: Monitor assets from acquisition through to disposal, optimizing their usage and reducing unnecessary costs.
Real-time Reporting: Generate customizable reports on asset performance, helping businesses make data-driven decisions.
Maintenance Scheduling: Set up automated maintenance reminders, ensuring assets are maintained on time and reducing downtime.
Security Compliance: Adhere to industry-specific security regulations and safeguard sensitive data.

Asset Management 365 streamlines asset management processes, enhances operational efficiency, and ensures better compliance.

2. Asset Panda

Asset Panda is a versatile asset management platform that enables organizations to track, manage, and optimize their assets across multiple departments and locations. Offering customizable features and a user-friendly interface, Asset Panda helps businesses gain better control over their assets and enhance operational efficiency.

Key features of Asset Panda include:

Real-time Asset Tracking: Monitor and track assets in real time using mobile devices, providing accurate and up-to-date information.
Customizable Workflows: Tailor asset management processes to fit the specific needs of your organization, improving flexibility and adaptability.
Barcode and RFID Integration: Easily scan and track assets with barcode scanning and RFID technology for quicker and more accurate asset audits.
Maintenance and Service Alerts: Set up alerts for asset maintenance and servicing, reducing downtime and extending the lifespan of equipment.
Cloud-based Platform: Access asset data from anywhere, anytime, ensuring seamless collaboration and centralized management.

With its robust features, Asset Panda helps organizations save time, reduce costs, and improve asset lifecycle management.

3. Zluri

Zluri is a powerful SaaS management platform designed to help organizations streamline and optimize their software usage. It provides visibility and control over all the software applications within a company, enabling businesses to manage subscriptions, track usage, and ensure compliance—all from a single platform.

Key features of Zluri include:

Software Inventory Management: Automatically discover and categorize all software applications used across the organization, ensuring full visibility.
Cost Optimization: Identify unused or underused software licenses and consolidate subscriptions to save on costs.
Compliance and Security: Monitor software compliance and manage renewals to prevent unnecessary penalties or security risks from outdated tools.
User and License Management: Easily assign and revoke user access, ensuring only authorized employees can access the right software tools.
Integration with Popular Platforms: Integrate with popular tools like Slack, Microsoft Teams, and Google Workspace for seamless workflows.

By providing detailed insights and simplifying software management, Zluri helps businesses reduce overhead, improve software utilization, and enhance overall productivity.

4. SolarWinds Asset Management

SolarWinds Asset Management is a comprehensive IT asset management solution designed to help organizations track, manage, and optimize their IT assets throughout their entire lifecycle. It integrates seamlessly with existing IT systems to provide detailed visibility, enhance asset performance, and ensure compliance, helping businesses improve operational efficiency and reduce costs.

Key features of SolarWinds Asset Management include:

Asset Lifecycle Management: Track IT assets from procurement to retirement, ensuring efficient use, compliance, and maximum value throughout their lifecycle.
Automated Asset Discovery: Automatically discover and catalog assets across the network, providing up-to-date and accurate data on hardware and software.
License Compliance Management: Manage software licenses to ensure compliance, avoid penalties, and reduce the risk of over-deployment.
Real-Time Asset Tracking: Gain real-time insights into asset status and usage, enabling better decision-making and optimized resource allocation.
Work Order and Incident Management: Streamline the management of IT support tickets and work orders, ensuring faster issue resolution and improved service delivery.
Integration with IT Service Management (ITSM): Seamlessly integrate with ITSM tools to enhance asset management and automate workflows for improved efficiency.
Comprehensive Reporting and Analytics: Generate customizable reports on asset performance, software usage, and compliance, helping businesses make data-driven decisions.

SolarWinds Asset Management helps organizations improve asset visibility, streamline workflows, and ensure software compliance, making it an invaluable tool for businesses looking to optimize their IT asset management practices.

5. Sortly

Sortly is an intuitive inventory management software designed to help businesses track and manage assets, inventory, and other resources with ease. Using a simple visual interface, Sortly allows companies to organize, monitor, and control their inventory in real time, ensuring efficient operations and improved asset visibility.

Key features of Sortly include:

Visual Inventory Management: Organize assets and inventory with images, making it easy to track items visually without complex spreadsheets.
Customizable Tags and Labels: Label and categorize items with custom tags, QR codes, and barcodes for quick identification and seamless tracking.
Real-Time Inventory Tracking: Access real-time data on inventory levels and asset status from any device, ensuring you always have the latest information.
Mobile Access: Use the mobile app to manage inventory on the go, scan items, and update statuses directly from your smartphone or tablet.
Reporting and Analytics: Generate detailed reports to analyze asset usage, trends, and performance, helping businesses make data-driven decisions.

With its user-friendly design and powerful tracking tools, Sortly is an ideal solution for businesses looking to streamline inventory management, reduce errors, and increase operational efficiency.

6. Flexera One

Flexera One is a comprehensive cloud-based software asset management (SAM) and cloud management platform designed to help organizations optimize their software usage, manage costs, and ensure compliance. By providing visibility across all software and cloud services, Flexera One enables businesses to reduce wastage, maximize ROI, and improve overall IT efficiency.

Key features of Flexera One include:

Cloud Cost Optimization: Analyze and manage cloud spending across multiple cloud platforms (AWS, Azure, Google Cloud), helping businesses optimize costs and avoid overprovisioning.
Software Asset Management (SAM): Track and manage software usage, licenses, and compliance, ensuring that you’re using software efficiently and avoiding compliance risks.
License Optimization: Identify unused or underutilized licenses, reducing unnecessary expenses and improving software ROI.
Cloud Migration and Management: Gain insights into cloud infrastructure, facilitating easier migration and ensuring proper governance for a more secure and cost-effective cloud environment.
Automated Compliance: Stay on top of licensing agreements and compliance requirements with automated tracking, reducing the risk of penalties.

Flexera One helps businesses optimize their software portfolio, manage IT assets more effectively, and make informed decisions about their cloud and software investments. It is an ideal solution for organizations seeking better visibility, cost control, and compliance in an increasingly complex IT landscape.

7. ManageEngine AssetExplorer

ManageEngine AssetExplorer is a robust IT asset management software designed to help organizations efficiently manage their IT assets throughout their entire lifecycle. With its easy-to-use interface and comprehensive features, AssetExplorer enables businesses to track, audit, and optimize their IT resources, ensuring better control, compliance, and cost savings.

Key features of ManageEngine AssetExplorer include:

Asset Lifecycle Management: Track IT assets from procurement to disposal, ensuring assets are properly maintained and used efficiently.
Automated Asset Discovery: Automatically discover and categorize hardware and software assets within the network, providing real-time updates and visibility.
Comprehensive Reporting: Generate detailed reports on asset usage, compliance, and maintenance, enabling informed decision-making and strategic planning.
Software License Management: Ensure compliance with software licenses by tracking usage, preventing over-deployment, and avoiding penalties.
Maintenance Management: Schedule and manage regular maintenance tasks for assets, ensuring they operate optimally and reduce downtime.
Barcoding and RFID Integration: Use barcodes and RFID tags to quickly scan and track assets, improving accuracy and reducing manual efforts.

ManageEngine AssetExplorer offers a comprehensive solution for businesses to streamline their IT asset management, optimize usage, improve compliance, and reduce costs, making it an invaluable tool for organizations of all sizes.

8. Atomicwork

Atomicwork is a collaborative asset management platform designed to streamline team workflows and enhance resource allocation through automation. It unifies asset tracking, task management, and helpdesk functions in a single workspace, making it easy for teams to manage internal requests, allocate resources, and maintain clear ownership visibility.

Key features of Atomicwork include:

Collaborative Asset Tracking: Track and manage assets across teams with real-time visibility, ensuring proper allocation and usage.
Task Assignments and Management: Automate task assignments and track progress, improving team efficiency and accountability.
Helpdesk Integration: Seamlessly manage internal requests and support tickets, ensuring quick responses and issue resolution.
Ownership Visibility: Maintain clear ownership and responsibility across the team, minimizing confusion and ensuring resources are well-managed.
Automated Workflows: Automate repetitive tasks to save time and reduce manual work, allowing teams to focus on strategic initiatives.
Customizable Dashboards: Tailor dashboards to your team’s needs for better reporting, insights, and decision-making.

Atomicwork offers an innovative solution for startups, tech firms, and hybrid workforces looking to optimize collaboration, asset management, and team workflows, making it an essential tool for organizations aiming to boost productivity and maintain smooth operations.

9. Reftab

Reftab is a cloud-based asset management solution designed to help organizations track and manage their assets with ease. Its simple interface and powerful features allow businesses to monitor the lifecycle of their assets, optimize usage, and ensure compliance across departments, whether for IT, office equipment, or other resources.

Key features of Reftab include:

Asset Tracking: Keep track of all assets across locations, departments, or teams, ensuring real-time updates and full visibility.
Barcode Scanning: Utilize barcode scanning for faster and more accurate asset tracking, reducing manual errors and improving efficiency.
Asset Lifecycle Management: Monitor assets from acquisition through maintenance and disposal, ensuring better management and cost control.
Maintenance Scheduling: Automate maintenance reminders to ensure assets are serviced on time, reducing downtime and extending their lifecycle.
Audit Management: Conduct regular asset audits with ease, using automated reports and reminders to ensure compliance and accuracy.
Customizable Reporting: Generate custom reports based on your organization’s unique needs, from asset status to usage trends.

Reftab offers a simple, cost-effective solution for businesses seeking to streamline asset management, improve tracking accuracy, and optimize resource allocation. It’s an ideal tool for small to medium-sized businesses aiming to gain better control over their assets while maintaining operational efficiency.

10. SAP Asset Manager

SAP Asset Manager is an advanced asset management solution designed to help organizations manage their physical assets efficiently throughout their entire lifecycle. Integrated with SAP’s enterprise resource planning (ERP) system, this platform provides real-time visibility, enhances asset reliability, and helps businesses optimize maintenance processes, improving overall operational efficiency.

Key features of SAP Asset Manager include:

Asset Lifecycle Management: Track assets from procurement to disposal, ensuring optimal performance and reducing unplanned downtime.
Mobile Integration: Access asset information, perform maintenance, and update work orders directly from mobile devices, improving field service operations and response times.
Predictive Maintenance: Leverage advanced analytics to predict equipment failures before they happen, allowing for proactive maintenance and reducing costly downtime.
Work Order Management: Create, manage, and prioritize work orders efficiently, streamlining maintenance tasks and improving asset productivity.
Real-Time Monitoring: Monitor asset condition and performance in real time, enabling timely interventions and better decision-making.
Seamless SAP Integration: Integrate seamlessly with SAP ERP systems for a comprehensive view of asset data, improving financial, operational, and maintenance planning.

SAP Asset Manager is an ideal solution for organizations looking to optimize asset management, improve maintenance workflows, and reduce operational costs, making it a vital tool for businesses aiming for enhanced asset reliability and long-term profitability.

11. Service Now Asset Management

ServiceNow Asset Management is a robust IT asset management solution designed to help organizations manage and optimize their IT assets from acquisition through disposal. With seamless integration into the ServiceNow platform, it offers comprehensive asset tracking, lifecycle management, and automation, helping businesses improve asset utilization, reduce costs, and ensure compliance.

Key features of ServiceNow Asset Management include:

Asset Lifecycle Management: Track IT assets from purchase to retirement, ensuring accurate data, optimal use, and timely disposal to maximize value.
Automated Asset Discovery: Automatically discover and categorize assets across the network, providing real-time updates and complete visibility into your IT inventory.
License Compliance: Manage software licenses to ensure compliance and reduce the risk of over-deployment or penalties.
Cost Control and Optimization: Monitor asset costs and optimize usage to prevent overspending, helping businesses stay within budget.
Integrated IT Service Management (ITSM): Streamline the asset management process by integrating with ITSM workflows, including incident and change management, for a more seamless experience.
Reports and Dashboards: Create customized reports and dashboards to analyze asset usage, track performance, and make data-driven decisions.

ServiceNow Asset Management enables organizations to reduce operational costs, increase asset visibility, and improve compliance, making it a valuable tool for businesses looking to optimize their IT asset management processes and improve overall efficiency.

12. AVEVA Enterprise Asset Managemen

AVEVA Enterprise Asset Management is a powerful solution designed to help organizations optimize their asset performance, reliability, and lifecycle management. Built for industries like manufacturing, energy, and utilities, it integrates seamlessly with existing systems to deliver real-time asset monitoring, predictive maintenance, and comprehensive lifecycle management, improving efficiency and reducing costs.

Key features of AVEVA Enterprise Asset Management include:

Asset Lifecycle Management: Track and manage assets from acquisition to disposal, ensuring maximum value and longevity of assets.
Predictive Maintenance: Use advanced analytics to predict equipment failures and plan maintenance proactively, reducing downtime and increasing asset reliability.
Real-Time Asset Monitoring: Monitor the health, status, and performance of assets in real-time, helping teams make informed, data-driven decisions.
Work Order Management: Streamline the creation, tracking, and prioritization of maintenance work orders, ensuring quick resolution and minimizing asset downtime.
Integration with IoT: Connect with IoT devices to gather real-time data on asset conditions, enabling more precise and actionable insights for maintenance and operations.
Comprehensive Reporting and Analytics: Access detailed reports on asset performance, maintenance costs, and compliance, allowing for better decision-making and resource allocation.

AVEVA Enterprise Asset Management helps organizations improve operational efficiency, reduce maintenance costs, and enhance asset reliability, making it a critical tool for industries that rely heavily on complex asset management and maintenance processes.

Trends to Watch in 2025: Key Developments and Innovations to Stay Ahead

Artificial Intelligence and Automation – AI will continue to revolutionize industries by automating tasks, improving decision-making, and enhancing customer experiences.

5G Connectivity – The widespread rollout of 5G networks will boost mobile internet speeds, enabling faster data transfers and enhancing IoT capabilities across industries.

Remote and Hybrid Work Models – With a continued shift towards hybrid work, businesses will invest in tools to support flexible working environments, ensuring employee productivity and collaboration.

Sustainability and Green Technologies – Companies will adopt more sustainable practices, such as clean energy initiatives, electric vehicles, and waste-reduction strategies.

Blockchain and DeFi – Blockchain will disrupt finance with decentralized systems, increasing transparency and security in financial transactions.

Edge Computing – Real-time data processing at the source will reduce latency, driving faster decision-making, especially in sectors like healthcare and manufacturing.

Cybersecurity Innovations – As cyber threats evolve, AI-driven cybersecurity solutions and advanced encryption techniques will be essential to safeguarding sensitive data.

Virtual and Augmented Reality (VR/AR) – AR/VR technologies will reshape customer engagement, providing immersive experiences in retail, education, and healthcare.

Personalized Customer Experience – AI and data analytics will enable highly tailored marketing and customer service.

Health Tech and Telemedicine – Remote healthcare services and wearable devices will become more integrated into daily health management.

Robotics and Smart Manufacturing – Automation and robotics will optimize manufacturing processes, improving efficiency and reducing errors.

Data Privacy – Increased regulation and emphasis on data privacy will prioritize consumer protection.

Conclusion

In conclusion, choosing the right inventory management system is crucial for streamlining operations and enhancing business efficiency. Whether you’re a small business or a growing enterprise, Asset Management 365 offers an integrated solution for tracking assets, managing stock, and optimizing workflows. Leverage its features to improve inventory accuracy, reduce costs, and make informed decisions for business success.

Request a 14-day free trial today and experience the benefits of Asset Management 365 firsthand. Contact us at [insert contact details] to get started!

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Frequently Asked Questions

What are the most popular inventory management systems for small businesses?

Some popular options include Asset Management 365, Sortly, Zoho Inventory, TradeGecko, and Square for Retail. Each system offers unique features depending on your needs.

How much does inventory management software cost for small businesses?

The cost varies depending on the features, number of users, and level of customization. Many small businesses find systems ranging from $10 to $200 per month, with some offering free tiers or trials.

Is it difficult to switch to a new inventory management system?

Switching systems can be challenging, but most platforms, including Asset Management 365, offer onboarding support, tutorials, and customer service to assist with the transition. Proper training and data migration tools can ease the process.

What is the difference between inventory management and asset management?

Inventory management focuses on tracking stock levels, orders, and sales, while asset management deals with tracking company-owned assets like equipment, vehicles, and machinery. However, both systems are critical for improving operational efficiency.