SharePoint Employee Directory App for Easy Team Access in 2025

SharePoint Employee Directory App can streamline workforce interactions and improve internal networking.

What is a SharePoint Employee Directory App?

A SharePoint Employee Directory App is a centralized, searchable, and user-friendly application designed to store and display employee details within a SharePoint environment.

It allows employees to quickly find contact information, job roles, department affiliations, office locations, and other relevant details about their colleagues.

Key Features of a SharePoint Employee Directory App

User Profile Integration – Syncs with Microsoft 365, Azure Active Directory, or on-premises Active Directory to automatically update employee details.
Advanced Search & Filtering – Enables users to find colleagues based on name, job title, department, location, skills, or other attributes.
Custom Fields & Metadata – Allows organizations to add custom fields like employee skills, languages spoken, or projects handled.
Organizational Hierarchy View – Displays employee relationships and reporting structures in a visually intuitive manner.
Profile Photos & Contact Information – Includes employee photos and contact details such as email, phone, and office address.
Integration with Microsoft Teams – Provides direct access to employee profiles from Teams for seamless collaboration.
Mobile-Friendly Design – Ensures accessibility on different devices, including mobile phones and tablets.
Permissions & Security Controls – Limits visibility of certain data based on user roles and permissions.

Benefits of Using a SharePoint Employee Directory App

Streamlined Communication

Without a ticketing system, employee inquiries and internal requests can get lost in emails, chats, or verbal conversations. A ticketing system centralizes all communication, ensuring that requests are properly logged, tracked, and addressed.

1. Improved Internal Communication

A searchable employee directory helps employees find and connect with colleagues across different departments and locations. This reduces dependency on HR or IT teams for basic information requests, leading to a more efficient workflow.

2. Enhanced Employee Collaboration

With direct integration into Microsoft Teams and Outlook, employees can initiate chats, emails, or calls right from the directory, making it easier to collaborate on projects. It also enables knowledge-sharing and cross-departmental teamwork, leading to better innovation and problem-solving.

3. Timesaving & Increased Productivity

Employees can quickly access updated contact details in a centralized location, eliminating the need to search through emails or ask colleagues. This significantly reduces time spent looking for contact information and allows employees to focus on their core tasks.

4. Better Onboarding Experience

New employees can use the directory to familiarize themselves with their team members, understand organizational structures, and find key points of contact. This helps in quicker assimilation into the company culture and improves overall engagement.

5. Data Accuracy & Consistency

Integration with Microsoft 365 or Active Directory ensures that the employee data remains accurate and up to date without manual intervention. Any changes made in the primary data source are reflected in the employee directory SharePoint, eliminating inconsistencies and outdated information.

6. Compliance & Security

With built-in permission settings, organizations can restrict sensitive information while ensuring compliance with data privacy regulations. Administrators can define access levels, ensuring only authorized personnel can view specific employee data, thus maintaining confidentiality.

7. Streamlined Organizational Structure

The directory offers a clear view of the organizational structure, simplifying reporting relationships. It is particularly useful in large organizations where locating the right person for queries or approvals can be difficult.

8. Encourages Employee Engagement

A well-maintained directory fosters a sense of community within the workplace. Employees can learn more about their peers, recognize their expertise, and connect based on shared interests, which enhances workplace relationships and collaboration.

9. Supports Remote and Hybrid Workforces

With more companies adopting remote and hybrid work models, having a centralized employee directory SharePoint is crucial. Employees can stay connected regardless of location, ensuring seamless communication and operational efficiency.

10. Customizable to Business Needs

Organizations can customize the directory to include additional details such as employee skills, certifications, and work anniversaries. This information can be leveraged for internal mobility, mentorship programs, and team-building activities.

How to Implement a SharePoint Employee Directory App

Step 1: Determine Your Requirements

Identify key information that should be included (e.g., name, title, department, contact details, etc.).
Decide whether you need a basic directory or an advanced one with organizational charts, skills mapping, and integration with other tools.

Step 2: Choose Your Implementation Approach

There are multiple ways to implement an employee directory in SharePoint:

Using SharePoint Lists – A simple approach where employee details are stored in a SharePoint list with search and filtering options.
Custom SharePoint Web Parts – Developers can create custom web parts to provide a more interactive and user-friendly experience.
Third-Party Apps – Several SharePoint Marketplace solutions offer pre-built employee directory apps with advanced functionalities.

Step 3: Set Up Employee Data Synchronization

Configure integration with Microsoft 365 or Active Directory to automatically pull and update employee details.
Implement Power Automate or SharePoint workflows to streamline data synchronization.

Step 4: Design User-Friendly UI/UX

Ensure the directory is easy to navigate with a responsive design.
Implement filters and search capabilities for quick access to information.
Add profile photos and department-wise categorization to enhance usability.

Step 5: Define Permissions & Security Policies

Restrict access to sensitive data based on user roles.
Set up data retention and privacy policies to comply with regulatory requirements.

Step 6: Test & Deploy

The system should provide real-time visibility into ticket statuses, ensuring employees remain informed about the progress of their requests. Automated notifications keep both HR and employees updated.

Best Practices for Managing a SharePoint Employee Directory App

A SharePoint Employee Directory App is a powerful tool for organizations looking to streamline employee information access, enhance collaboration, and improve internal communication. To ensure its effectiveness, organizations should follow best practices for its management, maintenance, and optimization.

1. Define Clear Objectives and Use Cases

Before implementing an employee directory in SharePoint, determine its primary goals. Some common objectives include:

Quick access to employee contact details and organizational hierarchy
Simplifying collaboration across departments
Improving onboarding processes for new hires
Enhancing workforce visibility for remote and hybrid teams

Clearly outlining these use cases helps in configuring the directory to meet specific business needs.

2. Choose the Right SharePoint Configuration

There are multiple ways to set up an employee directory in SharePoint:

Using a SharePoint List: A customizable and flexible option for smaller organizations
Integrating with Microsoft 365: For organizations that rely on Microsoft 365 profiles
Third-Party SharePoint Apps: More advanced solutions with additional features like organizational charts and search filters

Choosing the right configuration ensures scalability and ease of use.

3. Standardize Data Fields and Maintain Consistency

A well-structured directory should have uniform data fields, including:

Full Name
Job Title
Department
Email Address
Phone Number
Location
Reporting Manager

Ensure all employees fill in these details consistently to prevent discrepancies and incomplete records.

4. Enable Advanced Search and Filtering Options

To maximize usability, implement:

Keyword-based search to quickly find employees by name, department, or skillset
Filters and sorting options to narrow down results based on department, location, or job title
Integration with Microsoft Graph API for better search relevance and personalized recommendations

5. Keep Employee Information Updated

Outdated records reduce the effectiveness of an employee directory. Best practices to maintain accuracy include:

Automated Syncing with Microsoft 365 Profiles: Ensures updates are reflected in real time
Self-Service Editing for Employees: Allows individuals to update their information while maintaining administrator oversight
HR Integration: Syncing data from HR systems like Workday or SAP to avoid manual updates

6. Implement Role-Based Access Control (RBAC)

While most employee directory data is meant for internal visibility, access control is necessary to:

Restrict sensitive details (e.g., personal phone numbers) to HR personnel
Ensure only authorized users can modify directory entries
Maintain compliance with data privacy regulations

7. Optimize for Mobile and Microsoft Teams Integration

Many employees rely on mobile devices and Microsoft Teams for daily communication.

Ensure the SharePoint Employee Directory is responsive and mobile-friendly
Embed it into Microsoft Teams so employees can access it without leaving their workflow
Enable integration with Outlook for seamless email and calendar access

8. Use Organizational Charts for Better Visibility

A visual representation of company hierarchy helps employees understand reporting structures.

SharePoint Organizational Chart Web Parts can be used to display reporting relationships dynamically
Integration with Azure Active Directory (AAD) ensures automatic updates as teams evolve

9. Conduct Regular Performance Reviews and Enhancements

To keep the directory useful and up to date:

Collect user feedback to identify pain points and areas of improvement
Monitor usage metrics to see how employees interact with the directory
Upgrade features based on organizational growth and evolving needs

Top SharePoint Employee Directory Apps & Tools

An efficient employee directory SharePoint is essential for organizations using Microsoft SharePoint. A well-designed directory enhances internal communication, collaboration, and workforce management.

1. Employee Directory 365

Employee Directory 365 is a powerful and intuitive SharePoint-based employee directory app that helps organizations manage their workforce seamlessly. It provides a centralized platform to store and access employee details, making it easier for teams to find the right contacts quickly.

Key Features:

Advanced Search & Filters – Quickly locate employees using filters like name, department, location, and job title.
Interactive Org Chart – Visualize team structures and reporting hierarchies.
Integration with Microsoft 365 – Syncs with Azure Active Directory and SharePoint to keep employee information up to date.
Customizable Profiles – Add custom files to include relevant employee details.
Mobile-Friendly Interface – Accessible on various devices for seamless user experience.

Benefits:

Enhances internal communication by providing quick access to employee contact details.
Reduces administrative workload by automating directory updates.
Improves collaboration by offering visibility into team structures.

2. Hyperfish Employee Directory

Hyperfish is an AI-powered SharePoint employee directory that ensures profiles are up to date by automatically identifying missing or outdated details and prompting employees to update their information.

Key Features:

AI-driven profile updates and automation.
Integration with Microsoft Teams, Outlook, and SharePoint.
Automated email reminders for missing details.
Rich employee profiles with images and custom fields.

3. LiveTiles Directory

LiveTiles Directory is a comprehensive directory solution that enables organizations to centralize employee contact details and improve organizational transparency.

Key Features:

AI-powered search capabilities.
User-friendly interface with easy navigation.
Integration with Microsoft 365 and SharePoint Online.
Customizable employee profiles and org charts.

4. OrgChart Now

OrgChart Now is a cloud-based org chart and employee directory tool that integrates seamlessly with SharePoint, providing dynamic organizational charts and workforce insights.

Key Features:

Drag-and-drop org chart customization.
Integration with HR systems and SharePoint.
Real-time updates and collaboration features.
Role-based access control for data security.

5. Dock 365 Employee Directory

Dock 365 offers a SharePoint-integrated employee directory that simplifies workforce management and enhances corporate communication.

Key Features:

Fully integrated with SharePoint and Office 365.
Detailed employee profiles with advanced search.
Employee recognition and engagement features.
Interactive organizational charts for better visualization.

Conclusion

A SharePoint Employee Directory App is an essential tool for improving internal communication, fostering collaboration, and boosting productivity within an organization. Whether you choose to build a custom solution, use SharePoint’s built-in capabilities, or opt for a third-party app, ensuring seamless integration and user-friendliness is key to its success.

By implementing the best practices outlined in this guide, organizations can create a powerful and efficient employee directory that enhances workplace connectivity and streamlines operations.

Get Started Today!

Looking to implement a SharePoint Employee Directory App for your organization? Explore your options, integrate with Microsoft 365, and create a centralized hub for employee information today!

Frequently Asked Questions

What is an Employee Directory App?

An Employee Directory App is a digital tool that helps organizations store, manage, and access employee information in a centralized location. It allows users to quickly find colleagues, view contact details, and understand organizational hierarchies.

How to Build an Employee Directory in SharePoint?

Creating an Employee Directory in SharePoint allows organizations to efficiently manage employee details, improve collaboration, and enhance internal communication. Here’s a step-by-step guide to setting up an employee directory in SharePoint:

Step 1: Choose the Right Approach

You can build an employee directory in SharePoint using one of these methods:

Microsoft 365 People Web Part – A built-in feature that displays user profiles.
Custom SharePoint List – Manually create an employee directory using SharePoint Lists.
Power Automate & Power Apps – Automate data syncing and build a dynamic directory.
Third-Party Apps – Use dedicated SharePoint Employee Directory apps for advanced features.

Step 2: Create an Employee Directory Using SharePoint Lists

If you prefer a manual approach, follow these steps:

1. Create a SharePoint List

Go to SharePoint Online and navigate to your preferred site.
Click on Site Contents → New → List.
Name the list (e.g., “Employee Directory”).

2. Add Columns for Employee Data

Customize the list by adding fields such as:

Full Name (Single line of text)
Job Title (Single line of text)
Department (Choice field)
Email (Hyperlink)
Phone Number (Number)
Office Location (Single line of text)
Profile Picture (Image field)

3. Populate Employee Data

Manually enter employee details or import data from an Excel spreadsheet.

Step 3: Display the Directory in SharePoint

To make the directory visually appealing and accessible, use a web part:

1. Use the List Web Part

Go to the SharePoint page where you want the directory to appear.
Click Edit Page → Add Web Part → List (Employee Directory).
Configure the view and sorting options for better usability.

2. Use the People Web Part (Alternative Method)

If you prefer a simple visual directory, use the People Web Part:

Edit the SharePoint page.
Click + Add a Web Part → People Web Part.
Search and add employee profiles from Microsoft 365 Directory.

Step 4: Automate Updates with Power Automate

To keep the directory updated:

Use Power Automate to sync employee details from Microsoft Azure Active Directory.
Set up automatic updates when new employees join.

Step 5: Enhance the Directory with Power Apps

For a customized and interactive employee directory:

Open Power Apps and create a new app.
Connect to the SharePoint Employee Directory List as a data source.
Design a user-friendly interface with search & filtering options.
Publish the app for easy access via Microsoft Teams or SharePoint.

Building an Employee Directory in SharePoint can be simple or advanced, depending on your business needs. If you need a basic directory, SharePoint Lists and the People Web Part work well. For automated updates and customization, Power Automate and Power Apps are great options. If you need advanced search, filters, and an org chart, third-party apps are the best solution.

Is There an App to Track Employees?

Employee Directory 365 is one of the best solutions for businesses using Microsoft 365 and SharePoint. This app helps organizations manage, track, and locate employees efficiently by providing a centralized employee directory with advanced search, organizational charts, and seamless integration with Microsoft tools.

What is an Employee Directory?

An Employee Directory is a centralized database that stores and displays essential information about employees within an organization. It typically includes details such as names, job titles, departments, contact information, office locations, and reporting structures. Employee directories help teams quickly find and connect with colleagues, improving internal communication and collaboration.

Modern employee directories are often digital and integrated with systems like Microsoft 365, SharePoint, or HR software, ensuring that employee information remains accurate and up to date.