SharePoint Employee Directory App for Easy Team Access in 2025

SharePoint Employee Directory App can streamline workforce interactions and improve internal networking.

What is a SharePoint Employee Directory App?

A SharePoint Employee Directory App is a centralized, searchable, and user-friendly application designed to store and display employee details within a SharePoint environment.

It allows employees to quickly find contact information, job roles, department affiliations, office locations, and other relevant details about their colleagues.

Key Features of a SharePoint Employee Directory App

User Profile Integration – Syncs with Microsoft 365, Azure Active Directory, or on-premises Active Directory to automatically update employee details.
Advanced Search & Filtering – Enables users to find colleagues based on name, job title, department, location, skills, or other attributes.
Custom Fields & Metadata – Allows organizations to add custom fields like employee skills, languages spoken, or projects handled.
Organizational Hierarchy View – Displays employee relationships and reporting structures in a visually intuitive manner.
Profile Photos & Contact Information – Includes employee photos and contact details such as email, phone, and office address.
Integration with Microsoft Teams – Provides direct access to employee profiles from Teams for easy collaboration.
Mobile-Friendly Design – Ensures accessibility on different devices, including mobile phones and tablets.
Permissions & Security Controls – Limits visibility of certain data based on user roles and permissions.

Benefits of Using a SharePoint Employee Directory App

A SharePoint Employee Directory App transforms how organizations manage and access employee information by bringing everything into one centralized, easy-to-use platform.

1. Centralized Access to Employee Data

Instead of searching through multiple systems or outdated spreadsheets, all employee profiles—complete with contact details, job roles, and department information—are stored in a single, secure location.

2. Quick Search and Filters

Advanced search capabilities allow users to find colleagues instantly by name, skills, location, or department, saving valuable time and improving productivity.

3. Improved Collaboration and Communication

With integrated contact links, employees can connect directly through Microsoft Teams, Outlook, or SharePoint, encouraging smoother communication across departments.

4. Rich Employee Profiles

Profiles can include photos, bios, skills, certifications, and even work history, giving colleagues a deeper understanding of each other’s expertise and background.

5. Organizational Clarity

Built-in organizational charts help employees quickly understand reporting structures and locate the right point of contact.

6. Customizable and Scalable

Organizations can tailor the directory to their specific needs with custom fields, layouts, and role-based access controls to protect sensitive data.

7. Supports Hybrid and Remote Work

With mobile accessibility, employees can connect with teammates from anywhere—essential for distributed teams.

8. Self-Service and Data Accuracy

Allowing employees to update their own profiles reduces administrative workload and ensures information remains accurate and compliant.

9. Faster Onboarding

New hires can quickly learn about their colleagues and company structure, accelerating team integration.

10. Engagement and Networking

By making it easier to find and connect with coworkers, the directory strengthens internal networks and boosts employee engagement.

How to Implement a SharePoint Employee Directory App

Step 1: Determine Your Requirements

Identify key information that should be included (e.g., name, title, department, contact details, etc.).
Decide whether you need a basic directory or an advanced one with organizational charts, skills mapping, and integration with other tools.

Step 2: Choose Your Implementation Approach

There are multiple ways to implement an employee directory in SharePoint:

Using SharePoint Lists – A simple approach where employee details are stored in a SharePoint list with search and filtering options.
Custom SharePoint Web Parts – Developers can create custom web parts to provide a more interactive and user-friendly experience.
Third-Party Apps – Several SharePoint Marketplace solutions offer pre-built employee directory software with advanced functionalities.

Step 3: Set Up Employee Data Synchronization

Configure integration with Microsoft 365 or Active Directory to automatically pull and update employee details.
Implement Power Automate or SharePoint workflows to streamline data synchronization.

Step 4: Design User-Friendly UI/UX

Ensure the directory is easy to navigate with a responsive design.
Implement filters and search capabilities for quick access to information.
Add profile photos and department-wise categorization to enhance usability.

Step 5: Define Permissions & Security Policies

Restrict access to sensitive data based on user roles.
Set up data retention and privacy policies to comply with regulatory requirements.

Step 6: Test & Deploy

The system should provide real-time visibility into ticket statuses, ensuring employees remain informed about the progress of their requests. Automated notifications keep both HR and employees updated.

Best Practices for Managing a SharePoint Employee Directory App

A SharePoint Employee Directory App is a powerful tool for organizations looking to streamline employee information access, enhance collaboration, and improve internal communication. To ensure its effectiveness, organizations should follow best practices for its management, maintenance, and optimization.

1. Define Clear Objectives and Use Cases

Before implementing an employee directory in SharePoint, determine its primary goals. Some common objectives include:

Quick access to employee contact details and organizational hierarchy
Simplifying team collaboration across departments
Improving onboarding processes for new hires
Enhancing workforce visibility for remote and hybrid teams

Clearly outlining these use cases helps in configuring the directory to meet specific business needs.

2. Choose the Right SharePoint Configuration

There are multiple ways to set up an employee directory in SharePoint:

Using a SharePoint List: A customizable and flexible option for smaller organizations
Integrating with Microsoft 365: For organizations that rely on Microsoft 365 profiles
Third-Party SharePoint Apps: More advanced solutions with additional features like organizational charts and search filters

Choosing the right configuration ensures scalability and ease of use.

3. Standardize Data Fields and Maintain Consistency

A well-structured directory should have uniform data fields, including:

Full Name
Job Title
Department
Email Address
Phone Number
Location
Reporting Manager

Ensure all employees fill in these details consistently to prevent discrepancies and incomplete records.

4. Enable Advanced Search and Filtering Options

To maximize usability, implement:

Keyword-based search to quickly find employees by name, department, or skillset
Filters and sorting options to narrow down results based on department, location, or job title
Integration with Microsoft Graph API for better search relevance and personalized recommendations

5. Keep Employee Information Updated

Outdated records reduce the effectiveness of an employee directory. Best practices to maintain accuracy include:

Automated Syncing with Microsoft 365 Profiles: Ensures updates are reflected in real time
Self-Service Editing for Employees: Allows individuals to update their information while maintaining administrator oversight
HR Integration: Syncing data from HR systems like Workday or SAP to avoid manual updates

6. Implement Role-Based Access Control (RBAC)

While most employee directory data is meant for internal visibility, access control is necessary to:

Restrict sensitive details (e.g., personal phone numbers) to HR personnel
Ensure only authorized users can modify directory entries
Maintain compliance with data privacy regulations

7. Optimize for Mobile and Microsoft Teams Integration

Many employees rely on mobile devices and Microsoft Teams for daily communication.

Ensure the SharePoint Employee Directory is responsive and mobile-friendly
Embed it into Microsoft Teams so employees can access it without leaving their workflow
Enable integration with Outlook for seamless email and calendar access

8. Use Organizational Charts for Better Visibility

A visual representation of company hierarchy helps employees understand reporting structures.

SharePoint Organizational Chart Web Parts can be used to display reporting relationships dynamically
Integration with Azure Active Directory (AAD) ensures automatic updates as teams evolve

9. Conduct Regular Performance Reviews and Enhancements

To keep the directory useful and up to date:

Collect user feedback to identify pain points and areas of improvement
Monitor usage metrics to see how employees interact with the directory
Upgrade features based on organizational growth and evolving needs

Top SharePoint Employee Directory Apps & Tools

An efficient employee directory SharePoint is essential for organizations using Microsoft SharePoint. A well-designed directory enhances internal communication, collaboration, and workforce management.

1. Employee Directory 365

Employee Directory 365 is a powerful and intuitive SharePoint-based employee directory application that helps organizations manage their workforce seamlessly. It provides a centralized platform to store and access employee details, making it easier for teams to find the right contacts quickly.

Key Features:

Advanced Search & Filters – Quickly locate employees using filters like name, department, location, and job title.
Interactive Org Chart – Visualize team structures and reporting hierarchies.
Integration with Microsoft 365 – Syncs with Azure Active Directory and SharePoint to keep employee information up to date.
Customizable Profiles – Add custom files to include relevant employee details.
Mobile-Friendly Interface – Accessible on various devices for seamless user experience.

2. OneDirectory

OneDirectory is a modern employee directory and org chart platform designed to help large and distributed organizations improve internal connections. Built for flexibility, it creates a rich and engaging experience for finding and learning about colleagues.

Key Features:

Smart Search – Locate employees by skills, roles, locations, and more.
Dynamic Org Charts – Explore reporting lines and team structures visually.
People Profiles – Showcase employee skills, expertise, and achievements.
Scalable Architecture – Handles data for large enterprises efficiently.
Custom Branding – Adapt the look and feel to match your company’s identity.

3. Beyond Intranet

Beyond Intranet’s Employee Directory is a SharePoint-based tool that delivers a clean and user-friendly way to manage and access employee information. It’s ideal for Microsoft 365-powered workplaces that need a configurable and secure directory solution.

Key Features:

Quick Search & Filters – Search by name, department, skills, or location.
Profile Customization – Add photos, bios, and skills for rich employee data.
Org Chart Integration – See reporting relationships instantly.
Microsoft 365 Sync – Automatically updates information from Azure AD.
Responsive Design – Works flawlessly on desktop and mobile devices.

4. Eddy

Eddy is an all-in-one HR software platform designed for small and medium-sized businesses, featuring a simple yet effective employee directory. It emphasizes ease of use, self-service, and centralization of employee data.

Key Features:

Centralized Employee Profiles – Store contact details, roles, and documents in one place.
Intuitive Search – Quickly find employees using basic and advanced filters.
Self-Service Updates – Employees can update their own profiles to ensure accuracy.
Document Management – Attach files and records to employee profiles.
Mobile Access – Manage and view directory data on the go.

5. Connecteam

Connecteam is a mobile-first workforce management solution with an integrated employee directory, making it perfect for deskless and remote teams. It focuses on fast communication and easy access to colleague information.

Key Features:

Mobile-First Directory – Designed for smartphones to reach teams anywhere.
Instant Search – Find employees by name, job title, or department in seconds.
Direct Communication – Call, chat, or email directly from the directory.
Role-Based Access – Control who can see specific information.
Integration with Workflows – Connects directory to task management and scheduling tools.

Conclusion

A SharePoint Employee Directory App is an essential tool for improving internal communication, fostering collaboration, and boosting productivity within an organization. Whether you choose to build a custom solution, use SharePoint’s built-in capabilities, or opt for a third-party app like Employee Directory 365, ensuring seamless integration and user-friendliness is key to its success.

By implementing the best practices outlined in this guide, organizations can create a powerful and efficient employee directory that enhances workplace connectivity, streamlines operations, and drives long-term engagement.

Get Started Today!

Looking to implement a SharePoint Employee Directory App for your organization? Explore your options, integrate with Microsoft 365, and create a centralized hub for employee information today!

Frequently Asked Questions

What is an Employee Directory App?

An Employee Directory App is a digital tool that helps organizations store, manage, and access employee information in a centralized location. It allows users to quickly find colleagues, view contact details, and understand organizational hierarchies.

How to Build an Employee Directory in SharePoint?

Creating an Employee Directory in SharePoint allows organizations to efficiently manage employee details, improve collaboration, and enhance internal communication. Here’s a step-by-step guide to setting up an employee directory in SharePoint:

Step 1: Choose the Right Approach

You can build an employee directory in SharePoint using one of these methods:

Microsoft 365 People Web Part – A built-in feature that displays user profiles.
Custom SharePoint List – Manually create an employee directory using SharePoint Lists.
Power Automate & Power Apps – Automate data syncing and build a dynamic directory.
Third-Party Apps – Use dedicated SharePoint Employee Directory apps for advanced features.

Step 2: Create an Employee Directory Using SharePoint Lists

If you prefer a manual approach, follow these steps:

1. Create a SharePoint List

Go to SharePoint Online and navigate to your preferred site.
Click on Site Contents → New → List.
Name the list (e.g., “Employee Directory”).

2. Add Columns for Employee Data

Customize the list by adding fields such as:

Full Name (Single line of text)
Job Title (Single line of text)
Department (Choice field)
Email (Hyperlink)
Phone Number (Number)
Office Location (Single line of text)
Profile Picture (Image field)

3. Populate Employee Data

Manually enter employee details or import data from an Excel spreadsheet.

Step 3: Display the Directory in SharePoint

To make the directory visually appealing and accessible, use a web part:

1. Use the List Web Part

Go to the SharePoint page where you want the directory to appear.
Click Edit Page → Add Web Part → List (Employee Directory).
Configure the view and sorting options for better usability.

2. Use the People Web Part (Alternative Method)

If you prefer a simple visual directory, use the People Web Part:

Edit the SharePoint page.
Click + Add a Web Part → People Web Part.
Search and add employee profiles from Microsoft 365 Directory.

Step 4: Automate Updates with Power Automate

To keep the directory updated:

Use Power Automate to sync employee details from Microsoft Azure Active Directory.
Set up automatic updates when new employees join.

Step 5: Enhance the Directory with Power Apps

For a customized and interactive employee directory:

Open Power Apps and create a new app.
Connect to the SharePoint Employee Directory List as a data source.
Design a user-friendly interface with search & filtering options.
Publish the app for easy access via Microsoft Teams or SharePoint.

Building an Employee Directory in SharePoint can be simple or advanced, depending on your business needs. If you need a basic directory, SharePoint Lists and the People Web Part work well. For automated updates and customization, Power Automate and Power Apps are great options. If you need advanced search, filters, and an org chart, third-party apps are the best solution.

Is There an App to Track Employees?

Employee Directory 365 is one of the best solutions for businesses using Microsoft 365 and SharePoint. This app helps organizations manage, track, and locate employees efficiently by providing a centralized employee directory with advanced search, organizational charts, and seamless integration with Microsoft tools.

What is an Employee Directory?

An Employee Directory is a centralized database that stores and displays essential information about employees within an organization. It typically includes details such as names, job titles, departments, contact information, office locations, and reporting structures. Employee directories help teams quickly find and connect with colleagues, improving internal communication and collaboration.

Modern employee directories are often digital and integrated with systems like Microsoft 365, SharePoint, or HR software, ensuring that employee information remains accurate and up to date.