Centralizing Asset Data for Better Decisions: AM 365 Success Story

Spotlight

A regional utility provider was struggling with fragmented asset data spread across departments, spreadsheets, and outdated tools. By implementing Asset Management 365, they unified asset information into a single platform—leading to faster decision-making, improved reporting accuracy, and enhanced cross-team collaboration. The shift empowered the organization to plan better, reduce risk, and operate with far greater confidence.

Highlights

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Improvement in Asset Data Accuracy

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Faster Asset Reporting Cycles

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Time Saved on Cross-Team Coordination

Customer’s Speak

Mike Reynolds

Legal Operations Manager

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Managing contracts manually led to missed deadlines, compliance risks, and inefficiencies. With SharePoint Contract Management, automation streamlined workflows, reduced manual effort, and ensured compliance. Now, we focus more on clients instead of paperwork.

Challenges: Siloed Asset Data Slowing Decisions

Decentralized Asset Information
Asset records were scattered across Excel sheets, department systems, and paper files—making real-time insights nearly impossible.

Inconsistent Data Entries
Without a standard format or unified system, asset details were frequently duplicated, outdated, or incomplete.

Inefficient Reporting and Audits
Compiling reports for audits or decision-making was time-consuming and error-prone, often requiring back-and-forth between departments.

Lack of Visibility Across Locations
Field teams and headquarters had no shared view of asset conditions, status, or lifecycle data—leading to missed maintenance and poor planning.

Solution: Unified Asset Management with AM 365

Centralized Asset Repository
AM 365 brought all asset data—locations, statuses, costs, maintenance history—into one secure, cloud-based dashboard accessible to all teams.

Standardized Data Inputs
With structured templates and dropdown fields, asset entries became clean, uniform, and easily auditable.

Role-Based Access & Real-Time Dashboards
Different teams could view what they needed—technicians accessed asset lifecycles, finance teams reviewed depreciation data, and managers saw utilization trends.

Automated Reports & Alerts
No more manual compiling—custom reports, compliance logs, and maintenance alerts were generated with a click.

Quantified Results

80% Improvement in Asset Data Accuracy
Standardized fields and centralized updates eliminated data conflicts and manual inconsistencies.

3x Faster Asset Reporting Cycles
What used to take 2–3 days of reconciling now happens in less than a day with automated, real-time reports.

50% Time Saved on Cross-Team Coordination
Teams no longer need to email or call each other for updates—everything is synced and available in the platform.