Best Billing Software for Subscription Business

July 2, 2025

6 min read

Managing a subscription business goes far beyond sending invoices. Businesses need to handle recurring payments, support pricing changes, track customer churn, comply with taxes, and still give your users a smooth billing experience.

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Summary generated by AI, reviewed for accuracy.

Billing software for subscription businesses helps automate recurring payments, manage customer invoicing, handle taxes, and track revenue. These tools reduce manual work, minimize errors, and support scalable growth. From startups to enterprises, the right billing solution improves cash flow visibility and customer experience.

According to a GlobeNewswire report, the global subscription economy market is expected to grow by 68% between 2024 and 2028, with total transaction value projected to reach $996 billion by 2028.

Finding the best billing software for subscription business is more important than ever. In this guide, we break down the top 7 solutions to help you choose the right fit for your business.

How We Evaluated Best Billing Software for Subscription Business

We carefully selected the top billing software for subscription businesses in 2025 using a clear and thorough process. Our evaluation relied on trusted sources like G2, Capterra. We focused on key factors to ensure the software meets the needs of subscription businesses. This approach guarantees solutions that enhance efficiency and support growth for subscription models.

7 Best Billing Software for Subscription Businesses

Efficient billing software is the backbone of any successful subscription-based business. In this guide, we explore best billing software for subscription business designed to simplify operations.

Products	Integrations	Free Trial
Revenue 365	SharePoint, Outlook and Azure	Yes
Chargebee	Salesforce, HubSpot, NetSuite, QuickBooks, Xero, Stripe, PayPal	Yes
Stripe Billing	Stripe Payments, QuickBooks, Xero, NetSuite, Salesforce (via API)	Yes
Zoho Subscriptions	Zoho CRM, Zoho Books, Dropbox, CSG Forte and Zapier	Yes
Recurly	Salesforce, NetSuite, Xero, PayPal, Stripe, Avalara, Zendesk	Yes
Paddle	Built-in payment processing, APIs, analytics tools	Connect with Sales Team
Zuora	HubSpot, SAP and Salesforce	Yes

1) Revenue 365
Revenue 365 is a full-featured billing platform designed for businesses managing recurring revenue. It includes a flexible invoice generator, automated workflows, tax management modules, and supports dynamic plan upgrades and downgrades. It is built within Microsoft ecosystem and integrates with SharePoint, Outlook and Azure.

Key Features

Custom billing rule setup for different plans and cycles

Automated handling of renewals, plan upgrades, downgrades, and cancellations

In-built multi-currency support

Helps handling create custom quotes and price configuration.

Advanced reporting for detailed insights

Customizable invoice templates for branding

Pro-forma invoice support for flexible billing

Limitations

Interface may feel simplistic for enterprises with layered workflows

2. Chargebee
Chargebee is a well-established billing system built for SaaS businesses with multiple products. It helps companies create flexible pricing plans set detailed billing rules and connect with over 30 tools such as Salesforce NetSuite and QuickBooks.

Key Features

Dispute management for efficient resolution

Revenue recognition for accurate tracking

Consolidated invoicing for streamlined billing

Multi-decimal support for precise pricing

Flexible product catalog for diverse offerings

Trial management for customer onboarding

Prorated payments for fair adjustments

Limitations:

Higher pricing plans can be too expensive for startups in the early stages of growth

3. Stripe Billing
Stripe Billing lets developers build custom billing systems inside web or mobile apps. It supports usage-based pricing and works well with other Stripe tools for payments taxes and fraud checks. A suitable option for global companies looking for customizable and developer-focused billing solutions.

Key Features

Personalized billing for tailored customer experiences

Custom pricing for flexible subscription models

Revenue recognition for accurate financial tracking

Global tax calculation and compliance

Built-in support for metered/usage-based pricing

Built-in fraud protection and reporting tools

Limitations:

Requires in-house development resources

4. Zoho Subscriptions
Zoho Subscriptions is a simple billing tool designed to meet the needs of small businesses. It helps you manage important billing tasks like sending invoices tracking subscriptions and collecting payments. The software works well with other Zoho tools which makes it easier to keep all your business data in one place.

Key Features

One-click plan creation and automated recurring invoicing

Pre-configured GST invoice formats and reporting tools

Trial management for seamless customer onboarding

Reporting and analytics for actionable business insights

Integrates with Zoho apps, PayPal, and CSG Forte for streamlined operations

Hosted payment pages for secure transactions

Product catalog for versatile subscription offerings

Limitations

Limited advanced configuration options

5. Recurly
Recurly is a billing tool that helps businesses handle subscriptions easily. It provides flexible pricing so companies can create different plans based on their goals. Business can group customers by how they use your service and create better offers for them. It also has built-in tools to reduce cancellations and recover lost payments which helps businesses keep steady revenue.

Key Features

Configuration options for flat-rate, usage-based, and hybrid plans

Includes a dunning system with automated emails and smart payment retry features

Real-time revenue dashboards and subscription analytics

Plan change support with prorating and historical tracking

Tax and compliance handling for multiple regions

Limitations:

Custom pricing not always startup-friendly

7. Paddle
Paddle is a top billing solution for subscription-based businesses and serves as the merchant of record for SaaS companies. It handles payments tax rules and invoicing, so you do not have to manage them on your own. Everything you need is included in one system which means you do not need to sign up for different payment services. This allows your team to focus more on building your product while Paddle takes care of the billing work.

Key Features

Centralized system for global VAT/GST collection and remittance

Integrated checkout, invoicing, and billing flow across multiple regions

Built-in support for refunds, chargebacks, and payment reconciliation

Localized billing experience with currency and language adaptation

Reporting tools for sales, churn, and customer metrics

Integrates with APIs and webhooks

Limitations

Revenue share model may affect margin-sensitive businesses

8. Zuora
Zuora is a subscription management platform made for large businesses with complex needs. It helps you handle the full billing process starting from price quotes to sending invoices and collecting payments. It also helps track revenue clearly and accurately in a way that meets audit standards. This makes it a good option for companies that handle many customers and transactions.

Key Features

Modular architecture for billing, finance, and subscription metrics

Full support for multi-entity and multi-currency operations

Automation across invoicing, collections, and amendments

Advanced revenue automation designed for large businesses that follows international rules

Configurable dashboards, audit logs, and role-based access control

Fraud protection for secure transactions

Limitations

Higher implementation and license costs

Essential Features in a Best Billing Software for Subscription Business

Selecting the best billing software for a subscription business involves evaluating a set of core capabilities. These features are necessary for accurate billing, regulatory compliance, and operational efficiency across departments such as finance, product, and customer support.

1. Secure Billing Workflows
The platform helps businesses track their revenue in a clear and accurate way that follows all audit rules. This is important for building trust and staying prepared for financial checks. It is a reliable solution for companies that manage thousands of customers and handle many transactions daily. It reduces the risk of errors and keeps financial records well always organized.

2. Automated Recurring Billing
Recurring billing automation eliminates manual efforts in generating invoices and charging customers at fixed intervals. The software should automatically handle subscription renewals, plan upgrades, downgrades, and payment retries without human intervention. This ensures consistent revenue collection and reduces billing errors.

3. Support for Usage-Based
A best billing software for subscription business should support usage-based billing where charges are based on actual consumption. It must capture real-time usage data and convert it into accurate, automated invoices. The system should also allow flexible configurations such as custom units, usage thresholds, and overage charges to suit different pricing models.

4. Tax-Compliant Invoicing
Tax rules are different in every country and region. A billing platform must support automatic tax calculations for systems such as GST in India and VAT in Europe. It should also provide correct invoice formats with all the needed details. It should also offer compliant invoicing formats and proper record-keeping to meet audit and regulatory requirements.

5. Role-Based Data Access
The best billing software for a subscription business should allow role-based access. This means each user can only see and use the features needed for their job. For example, the finance team can view billing reports while the support team can check subscription status without changing any billing details. This setup helps protect important data and makes each team more responsible for their tasks.

6. Flexible Tax Configuration
Businesses that follow a subscription model often have customers in different places with different tax rules. The billing platform should support flexible tax settings based on location. It should allow setting tax rates for each area, apply exemptions where needed, and use rules automatically. This helps avoid tax mistakes and keeps the business compliant with local laws.

7. Unified Billing Platform
A best billing software for subscription business consolidates all customer and revenue-related data into one place. It offers live data updates, precise reports, and built-in analytics tools for better insights. Operating from a single platform simplifies billing operations and improves cross-functional coordination.

How to Implement a Billing Software for Subscription Business

Start by finding out what the business needs for billing such as pricing methods billing periods tax rules and tools it must work with

Choose billing software that fits these needs and check if it can grow with the business and support automation and legal rules

Get internal data ready by sorting customer details subscription info and payment records for a smooth setup

Connect the billing software with other systems already in use

Set up subscription plans billing rules tax settings and automation based on how the business works and local laws

Test everything with sample data to make sure billing invoices payments and error handling all work well

Teach teams like finance support and product how to use the new system

Launch the system slowly or all at once depending on how ready the team is and keep a close eye on how it works after going live

Check reports and team feedback often to find ways to improve and make the system work better

Conclusion

An IT trouble ticket system is no longer optional—it is essential. With growing demands on IT teams and complex tech environments, a structured system like Helpdesk 365 ensures that every issue is tracked, prioritized, and resolved on time. It brings clarity, speed, and accountability to modern IT support. More importantly, it helps maintain business continuity by reducing downtime and improving service quality. Over time, this leads to greater user satisfaction and stronger trust in IT teams. For any organization aiming to deliver reliable support and stay ahead, investing in the right ticketing system is a smart and necessary step.

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Frequently Asked Questions

Does Revenue 365 support multiple currencies?

Yes. Most platforms offer multi-currency billing for global businesses.

Can billing platforms manage upgrades and downgrades?

Yes. Users can change subscription plans mid-cycle, and the software handles proration and adjusted invoices automatically.

Is invoice customization possible?

Yes. Invoice templates, branding, and tax fields are typically customizable in most billing platforms.

Who is Revenue 365 ideal for?

Revenue 365 is ideal for both SMBs and enterprise-level businesses that need robust subscription billing, automated invoicing, and tax compliance. It is well-suited for SaaS companies, digital platforms, and service-based organizations looking to scale efficiently.