Timesheet 365 – The best project management tool with AI-powered automation and time tracking.  

Get a comprehensive view of your tasks, calendar events, and reminders—all in one place with Timesheet 365. 

I first came across Timesheet 365 while searching for an efficient time-tracking and project management tool. As businesses shifted to remote work, I needed a solution that could handle everything from task organization to real-time progress tracking. 

What stood out to me was how Timesheet 365 seamlessly combined project management, time tracking, and automation into one intuitive platform. Even as a new user, I found it easy to navigate, and its powerful features made a huge difference in managing workloads effectively. 

Over time, the platform has evolved rapidly, with frequent updates enhancing both usability and functionality. The latest version introduces improved task tracking and built-in team communication, making collaboration smoother than ever. 

Two standout features that truly set Timesheet 365 apart are: 

• Comprehensive Time Tracking – Monitor work hours, manage timesheets, and keep projects on schedule with detailed tracking tools. 

• Integrated Chat & Collaboration – Keep all discussions, updates, and file sharing within one workspace for seamless communication. 

 
Maximize Efficiency with Timesheet 365 

While many project management tools offer automation features, Timesheet 365 takes efficiency to the next level by seamlessly integrating time tracking, task management, and collaboration in one intuitive platform. 

With Timesheet 365, your entire workflow stays connected—from tracking work hours to managing tasks and documents across integrated apps. Here’s how it enhances productivity: 

• Smart Time Management – Keep a real-time log of work hours, track billable time, and generate reports effortlessly. 

• Automated Task Updates – Stay informed with progress tracking, auto-filled reports, and scheduled status updates, minimizing manual effort.
• Seamless Collaboration – Streamline communication with built-in messaging, shared documents, and instant updates to keep everyone on the same page.  

 
Enhancing Collaboration Without Disrupting Focus 

• Did you know? Frequent interruptions can disrupt workflow, with studies showing that regaining focus after an interruption can take up to 23 minutes. While instant responses keep tasks moving, they can also hinder deep work and productivity. 

• With Timesheet 365, teams can streamline communication and collaboration without unnecessary distractions. By integrating messages, task updates, and time tracking into one platform, it ensures a balance between responsiveness and focused work. 
  
  

Here’s how Timesheet 365 supports seamless teamwork: 

• Centralized Communication – Keep all project discussions, updates, and documents in one place, reducing the need for scattered messages. 

• Task & Time Alignment – Track work progress while managing deadlines without interruptions breaking concentration.
• Optimized Workflow – Reduce the back-and-forth by consolidating task assignments, progress updates, and reporting in a single dashboard. 

 
Timesheet 365 has transformed our team collaboration by seamlessly integrating communication and project management, eliminating the need for multiple tools. 
 
Communicate and manage tasks seamlessly in a unified workspace with Timesheet 365. 
 
Enhance Collaboration with Timesheet 365 

• Seamlessly connect conversations to tasks and documents for complete project context. 

• Create tasks instantly from discussions and assign them to team members with the FollowUps™ feature. 

• Hold real-time audio and video calls with screen sharing using the SyncUps feature to clarify tasks and project updates. 

 
Streamline Task Management with Timesheet 365 

Timesheet 365 helps you organize project details efficiently using a structured hierarchy across Spaces, Folders, Lists, Tasks, and Subtasks. You can enhance task tracking with checklists, subtasks, and Custom Fields for greater precision. 

Key benefits of using Timesheet 365 for task management: 

• Define task relationships and dependencies to ensure critical steps aren’t missed. 

• Set priority flags so teams can focus on the most urgent tasks first. 

• Automate repetitive processes with 50+ customizable automation workflows linked to actions, triggers, and conditions. 

• Enhance functionality with 35+ customizable add-ons that adapt to your project needs. 

 
Optimize Resource Management with Timesheet 365 

Tracking progress is seamless with Timesheet 365—set clear objectives, assign ownership, and monitor performance in real-time with a customizable dashboard. 

Key Features for Resource Management: 

• Objective Tracking: Set and track goals with assigned owners to ensure accountability. 

• Custom Dashboards: Create real-time dashboards with key project metrics and share insights with stakeholders. 

• Multiple View Options: Choose the best layout for different project needs: 

• Gantt Chart View: Provides a high-level timeline overview. 

• List View: Displays tasks with status, owner, priority, and deadlines. 

• Board View: Offers Kanban-style drag-and-drop task management. 

 
Ready-to-Use Templates in Timesheet 365 

Timesheet 365 offers a variety of pre-built templates to help you kickstart your projects efficiently. 

Key Benefits of Using Templates: 

• Quick Setup: Start projects instantly without building workflows from scratch. 

• Customizable Options: Modify templates to fit your team’s unique needs.
• Consistency: Maintain standardized processes across multiple projects. 

 
Streamline Your Workflow with the Timesheet 365 Project Management Template 

One of the most valuable tools in Timesheet 365 is its Project Management Template, designed to help you kickstart and manage projects effortlessly. 

• Why This Template Stands Out: 

• Pre-structured Workspace: Set up your project framework in just a few clicks. 

• Essential Views Included: Access List, Kanban, and Form views for seamless tracking.
• Smart Task Organization: Predefined fields like priority, time estimates, and success metrics ensure clarity and focus.     

 
Timesheet 365 simplifies work every single day. 

And I’m not the only one who thinks so— a G2 review highlights: 

“I love how seamlessly everything comes together. The intuitive task management system keeps my projects organized, and the variety of view options makes tracking progress effortless. The ability to automate repetitive tasks is a game-changer. Collaboration is smooth, and the clear commenting features ensure my team stays aligned. It’s hands down the best project management tool I’ve used!“ 

With Timesheet 365, managing projects has never been easier! 
 
Best Features of Timesheet 365 

• Seamless Workflow Management – Structure and organize tasks efficiently with Timesheet 365 Tasks, ensuring smooth project execution. 

• Multiple Project Views – Visualize and track work using a variety of views, including Gantt charts, List views, Kanban boards, and more for flexible project tracking. 

• Powerful Universal Search – Instantly find any task, document, or project-related detail within Timesheet 365 for quick access. 

• Interactive Whiteboards – Collaborate visually with your team, map out workflows, and bring all stakeholder inputs together on a shared, dynamic workspace. 

• Integrated Time Tracking – Plan and manage schedules precisely with built-in time-tracking capabilities, available within the platform or as a browser extension. 

• Customizable Dashboards – Monitor project progress with interactive dashboards, offering real-time insights and shareable reports for stakeholders. 

• Goal Alignment & Tracking – Set, track, and align company, team, and individual objectives to ensure projects contribute to business success. 

 
Limitations of Timesheet 365 

• Limited Mobile Functionality – While the mobile app offers essential features, some advanced capabilities are currently only available on the desktop version. 

• Feature-Rich Learning Curve – First-time users may need time to familiarize themselves with the comprehensive set of features, but once mastered, it significantly boosts productivity. 

 
Timesheet 365 pricing  
 
Timesheet 365 offers a range of subscription plans tailored to accommodate different team sizes and organizational needs. Below is an overview of the available plans:​ 

• Standard Plan: Designed for small teams, this plan supports up to 10 users and includes 2 support tickets per year, along with free updates via the Microsoft store. ​  

• Standard Subscription (5 Users): This annual subscription accommodates up to 5 users, includes 2 support tickets, and provides free updates. ​  

• Premium Subscription (30 Users): Tailored for larger teams, this annual plan supports up to 30 users and offers unlimited support along with free updates 

• Enterprise Subscription (30 Users): This plan includes unlimited support tickets and free updates for up to 30 users.    
    

Regarding user reviews, Timesheet 365 has received positive feedback:​ 

• Microsoft AppSource: Users have praised the product and its support team, noting quick responses and reliability. 
• Capterra: The Office 365 Timesheet App, which appears to be related to Timesheet 365, holds an overall rating of 4.5 out of 5 based on 935 reviews 

 
Notion – Ideal for Data-Driven Insights and Seamless Integrations 

Notion is a dynamic project management solution that brings together task tracking, document collaboration, and knowledge management in a single, flexible workspace. Designed to adapt to any workflow, Notion allows teams to build custom project dashboards, manage tasks visually with Kanban boards, and track timelines effortlessly with calendar views. With its intuitive interface and vast customization options, teams can streamline workflows, centralize information, and maintain seamless communication—all in one place. 

Top Features of Notion for Project Management: 

• Custom Dashboards: Create personalized workspaces for project tracking and team updates. 

• Collaborative Workflows: Use comments and @mentions to keep discussions and feedback organized. 

• Multi-Device Access: Sync across desktop and mobile for seamless remote collaboration. 

• Third-Party Integrations: Connect with essential tools like Google Drive, Slack, and Trello. 

• Pre-Built Templates: Optimize project planning, meeting notes, and goal-setting with ready-made templates.
• Smart Documentation: Organize knowledge bases, wikis, and team guidelines for easy reference.   

 
What’s Included in Notion’s Plan? 

Notion’s free plan provides a solid foundation for individuals and small teams to organize their work efficiently. With essential features for task management, collaboration, and documentation, users can maximize productivity without any cost. 

• Key Benefits of the Free Version: 

• Unlimited Pages & Blocks: Create as many pages and content blocks as needed to structure your workspace. 

• Cross-Device Syncing: Access and update your projects from any device, with a limit of 1,000 new blocks per month. 

• Guest Collaboration: Invite up to five guests to view, edit, or contribute to shared workspaces.   
   

What Users Say About Notion 

• “Notion’s flexibility is a game-changer. The ability to customize everything, from project tracking to knowledge management, makes it an essential tool for organizing both work and life. The seamless syncing, collaboration, and database functions are what I love most.” – G2 Reviewer
• “Notion is fantastic for structuring and managing tasks, but it’s easy to get caught up in over-optimizing. Sometimes, a simple to-do list does the job faster. The platform’s power lies in its customization, but that same flexibility can lead to overly complex setups that might not be necessary.” – G2 Reviewer   

 
Monday.com – Ideal for Secure Collaboration, Idea Sharing, and Automated Workflows   
 
Whether you’re a fast-growing startup or a well-established enterprise, Monday.com adapts to your evolving project management needs. Its user-friendly interface makes it easy for teams of all sizes to streamline workflows, manage tasks, and collaborate efficiently. 

• From handling simple to-do lists to structuring complex projects, Monday.com provides flexibility with multiple project views, including Gantt charts, calendars, and Kanban boards. This adaptability allows teams to visualize and manage work in a way that best suits their processes. 

• However, to access key features such as integrations and automation, you’ll need to opt for one of the premium plans. Additionally, Monday.com lacks a built-in screen capture tool, which may be a drawback for remote teams that rely on visual documentation for collaboration. 

 
Top Features of Monday.com 

• Automate Repetitive Tasks – Streamline workflows by setting up automation rules to handle routine processes, reducing manual effort and increasing efficiency. 

• Customizable Dashboards – Get a comprehensive project overview with interactive dashboards featuring 30+ widgets for real-time insights. 

• Multiple Project Views – Choose from over 10 different ways to visualize your projects, including Gantt charts, Kanban boards, and timeline views. 

• No-Code Workflow Customization – Easily tailor business processes and automate workflows without the need for coding expertise. 

• Comprehensive Task Management – Organize and track tasks from start to finish, aligning them with project goals and team priorities. 

• Seamless Collaboration Tools – Work together effortlessly with built-in features like whiteboards, embedded documents, and real-time updates. 

Limitations of Monday.com 

• Limited Free Plan – The free version lacks essential features, making it feel more like a visually enhanced spreadsheet rather than a full-fledged project management tool. 

• Steep Learning Curve – The platform’s extensive customization options can be overwhelming for beginners, requiring time to master. 

• Performance Issues – Handling large datasets can slow down the system, leading to occasional lags and reduced efficiency. 

• Expensive Advanced Features – Key functionalities like automation and integrations are locked behind higher-tier plans, making it costly for small teams. 

Monday.com Pricing 

For teams ranging from 3 to 49 users: 

• Free Plan – Ideal for individuals or small teams with basic project management needs. 

• Basic Plan ($12/month per user) – Offers essential features like task tracking and collaboration tools. 

• Standard Plan ($14/month per user) – Includes additional features such as Gantt charts and timeline views. 

• Pro Plan ($24/month per user) – Unlocks advanced automation, integrations, and reporting tools. 

• Enterprise Plan (Custom Pricing) – Tailored solutions with enhanced security, advanced reporting, and dedicated support. 

 
Monday.com Ratings & Reviews 

• G2: 4.7/5.0 (Based on 10,600+ user reviews) – Highly rated for its intuitive interface and customization options. 

• Capterra:  4.6/5.0 (From 4,700+ reviews) – Users appreciate its workflow automation and collaboration features but note a learning curve.   
   
  What Users Say About Monday.com 

• Monday.com is a solid project management tool that adapts well to different team sizes and industries. It’s especially beneficial for fast-growing startups and high-volume businesses looking for streamlined workflows and automation. 

 
Capterra Review 

Feeling stuck with Monday.com? Explore powerful alternatives that better suit your workflow needs! 

Trello – Best for Easy-To-Use Kanban Boards and Simple Project Management
 
If you thrive on visual organization, Trello is a fantastic choice for managing projects through its intuitive Kanban boards. It simplifies complex workflows, allowing you to track progress by moving task cards between customizable stages like ‘To Do,’ ‘In Progress,’ and ‘Completed.’ 

Trello’s interactive boards make it easy to spot bottlenecks, reallocate resources, and maintain workflow transparency. Plus, its Power-Ups let you enhance functionality with advanced project management features without overwhelming the interface. 

With custom fields for personalization and labels for prioritization, Trello streamlines task management. However, its simplicity can be a drawback—lacking custom statuses and goal-tracking features, it may not be ideal for managing highly complex projects. 

 
Trello’s Standout Features 

• Intuitive Kanban System – Get a clear, visual overview of projects using a simple board, list, and card format. 

• Flexible Task Management – Organize project details like team assignments, deadlines, and attachments all in one place. 

• Customizable Cards – Adapt Trello cards with custom fields to match your team’s specific needs. 

• Workflow Automation – Use built-in automation rules to reduce manual work and streamline repetitive tasks with Butler.
• Seamless Collaboration – Easily assign tasks, track progress, and keep everyone in the loop without the clutter of complex tools.  

 
Trello’s Drawbacks 

• Limited Communication Tools – Lacks built-in real-time chat or advanced notification options. 

• Not Ideal for Complex Projects – The basic card-based system may fall short for managing large-scale or intricate workflows. 

• Restricted Features on Free Plan – Advanced collaboration tools and alternative views beyond Kanban require a paid subscription. 

• Customer Support Limitations – Does not offer 24/7 support, which may be a drawback for teams needing round-the-clock assistance.   
   

Trello Pricing Plans 

• Free Plan – $0, ideal for individuals or small teams managing basic projects. 

• Standard Plan – $6 per user/month, includes advanced collaboration features. 

• Premium Plan – $12.50 per user/month, unlocks multiple views and priority support.
• Enterprise Plan – Starts at $17.50 per user/month (for 50 users), offering enterprise-level security and controls
  
  

Trello Ratings and Reviews 

• G2:  4.4/5.0 (Based on 13,500+ user reviews)
• Capterra: 4.5/5.0 (From over 23,100 reviews)   

 
What Users Say About Trello 

• “Trello is a fantastic tool for organizing tasks with its intuitive Kanban boards. The drag-and-drop functionality makes updating tasks seamless, while its scheduling features help keep projects on track. The visual representation of tasks through charts enhances project clarity and workflow management.” 
  — G2 Review 

 
Wrike – Ideal for Strategic Planning and Data-Driven Project Management  

Wrike stands out as a powerful project management tool, especially when it comes to keeping stakeholders informed and engaged. Whether you’re working with internal teams or external clients, Wrike simplifies collaboration by providing access to project updates without requiring everyone to have a paid account. 

This feature proved particularly valuable when working with clients who needed regular status updates but preferred not to create an account. Wrike allows for the creation of interactive dashboards with customizable permission levels, ensuring seamless information sharing while maintaining data security. 

The platform also offers flexible project views and detailed reporting, making it easier to track progress and performance. One of Wrike’s strongest advantages is its ability to eliminate communication bottlenecks. With real-time updates and built-in proofing tools, teams can streamline collaboration and maintain transparency. 

That said, an ‘Everything’ view and a built-in quick notes feature would further enhance its functionality. 
 
Wrike’s Top Features 

• Boost efficiency with Work Intelligence – Wrike’s AI-powered project management assistant helps streamline workflows and automate repetitive tasks. 

• Kickstart projects effortlessly – Use customizable request forms to generate tasks and projects in just a few clicks. 

• Keep work structured – Organize everything within dedicated Spaces and categorize tasks using projects, folders, and subtasks for better clarity. 

• Choose your preferred view – Visualize progress through multiple layouts, including Calendar, Kanban Board, Table View, Gantt Charts, and Workload Charts. 

• Enhance stakeholder collaboration – Utilize advanced features like cross-tagging, live document editing, proofing tools, and external collaboration to ensure seamless teamwork.  
  
  

Wrike Drawbacks 

• Limited features in the free plan – Essential tools like Gantt charts, automation, and dashboards are only available in paid versions. 

• Steep learning curve – First-time users may find Wrike’s interface complex and require time to adapt. 

• Interface challenges – Some users report that the platform feels a bit cluttered, which can hinder workflow efficiency. 

 
Wrike Pricing 

• Free Plan – Basic features for small teams. 

• Team Plan: $9.80/month per user – Ideal for growing teams with expanded collaboration tools. 

• Business Plan: $24.80/month per user – Includes advanced reporting, automation, and project tracking. 

• Enterprise Plan: Custom pricing – Designed for large organizations with enhanced security and control. 

• Pinnacle Plan: Custom pricing – Tailored for enterprises with complex workflows and premium features. 

 
Wrike Ratings and Reviews 

• G2: Rated 4.2/5.0 based on feedback from over 3,600 users. 

• Capterra: Holds a 4.4/5.0 rating from more than 2,600 reviewers. 

 
What Users Say About Wrike 

“I appreciate how Wrike allows me to stay connected with my team while providing a clear, high-level view of complex projects. Once you get familiar with its structure, collaborating with teammates and keeping stakeholders informed becomes effortless.”  G2 
 
Miro – Top Choice for Visual Collaboration and Whiteboard-Based Project Planning 
 
Miro is a powerhouse for creative problem-solving, offering an interactive whiteboard that fuels innovative thinking. It has been a game-changer for my team, enabling real-time collaboration through digital sticky notes, mind maps, and freehand drawings—fostering teamwork in a truly dynamic way. 

One of the biggest advantages of Miro is how it encourages participation from all team members, even those who might be hesitant to speak up in traditional brainstorming sessions. Plus, it ensures that every idea is stored and organized for easy reference, whether you’re mapping out an app’s UX design or running a remote strategy session. 

However, while Miro excels at visual collaboration, it falls short in managing broader project workflows. It’s essentially a premium digital whiteboard—fantastic for brainstorming, but it may not justify the cost if you need a more comprehensive project management solution. 

 
Miro’s Standout Features 

• Versatile Visual Planning: Design wireframes, develop project roadmaps, create dependency maps, journey maps, and streamlined flowcharts effortlessly. 

• Seamless Async Collaboration: Utilize Talktrack, a powerful facilitation tool, to share ideas asynchronously without scheduling live meetings. 

• AI-Powered Assistance: Leverage Miro Assist to instantly generate diagrams, mind maps, code snippets, and content summaries, saving time and effort. 

• Remote-Friendly Teamwork: Enhance collaboration with features designed for distributed teams, ensuring seamless interaction no matter where team members are located. 

 
Miro’s Limitations 

• Challenging Navigation: Finding a specific section on a busy whiteboard can be frustrating, as you have to scroll through all the content to get there. 

• Performance Issues: The platform may slow down when adding multiple elements such as embedded files, links, and documents, especially during real-time collaboration. 

• Limited Access Control: Managing whiteboard permissions can be unclear, with minimal transparency on who has viewing or editing rights. 

 
Miro Pricing 

• Free Plan: Access basic whiteboarding tools at no cost. 

• Starter Plan: Priced at $10 per user per month, offering enhanced collaboration features. 

• Business Plan: Available at $20 per user per month, including advanced integrations and admin controls. 

• Enterprise Plan: Custom pricing based on business needs, with premium security and scalability options. 

 
Miro Ratings and Reviews 

• G2: Rated 4.8/5.0 based on over 5,500 user reviews. 

• Capterra: Holds a 4.7/5.0 rating from more than 1,500 users. 

 
What Users Say About Miro 

“I’ve tested nearly every whiteboarding tool available, and Miro stands out as my top choice. It’s not just for moving sticky notes around—I rely on it for crafting visual frameworks like journey maps and strategic planning. It has become my go-to platform for organizing ideas in a structured yet flexible way.” G2 
 
Hive – Ideal for Task Management  
 
Hive is a dynamic project management platform designed to bring teams together, whether they’re working remotely, in the office, or following a hybrid model. Its free-forever plan, Hive Solo, is perfect for solo users or small teams of two, providing full project management capabilities without the cost. This makes it an excellent choice for freelancers, startups, and entrepreneurs looking for an efficient way to stay organized. 

With an intuitive interface, Hive is easy to set up and use right from the start. It offers essential task management and collaboration tools that keep teams aligned, ensuring productivity no matter where they’re working from. 

Hive’s standout project management features 

• Action Cards – Break down tasks into detailed action items, assign owners, set deadlines, and track progress seamlessly.
• Flexible Project Views – Switch between Gantt charts, Kanban boards, and calendar views to monitor timelines and progress effectively.
• Seamless Integrations – Connect Hive with popular tools like Slack, Zoom, Google Drive, and more to streamline workflows. 
• Built-in Communication Tools – Collaborate effortlessly with team chat, email integration, and real-time commenting.
• Advanced Analytics Dashboard – Gain insights into project performance with visual reports and real-time tracking 

 
What Hive’s plan offers: 

• Unlimited Storage – Store all your project files and documents without worrying about space limits.
• Unlimited Tasks & Projects – Manage as many projects and tasks as needed without restrictions.
• Collaborative Notes – Create, share, and edit notes in real time to keep your team aligned. 
• Multiple Project Views – Choose from Gantt charts, Kanban boards, calendar views, and table layouts to organize work efficiently. 
• Integrated Email – Send and receive emails directly within Hive for seamless communication. 
• Built-in Chat Messaging – Stay connected with team members through Hive’s native messaging feature. 
  
  

What users say about managing projects with Hive: 

“Hive is a versatile project management tool that adapts to any team’s workflow, regardless of industry or company size. Its flexibility allows businesses to tailor their processes and streamline operations effortlessly. If you’re looking for a reliable platform that simplifies project management, Hive is a great choice.” – James Cooper, G2 Reviews 

“You don’t need formal project management training to get value from Hive. The platform’s user-friendly interface makes it easy to visualize your project status within minutes. It’s designed for efficiency, making task tracking and collaboration a breeze.” – Gary Bright, G2 Reviews  
 
nTask – Ideal for Goal Tracking and Task Management  
 
nTask is a straightforward yet powerful project management tool designed to streamline complex workflows. Built to centralize teamwork and drive goal achievement, it enables seamless collaboration across unlimited workspaces. Users appreciate its intuitive interface and ability to provide a high-level project overview, helping managers make informed decisions. 

While nTask offers features for budget management, task tracking, project planning, time tracking, and risk management, its free plan lacks reporting tools and Gantt charts. The platform allows customization with custom fields and statuses, but enhanced team communication features beyond task comments would make it even more effective. 

nTask standout project management features: 

• Detailed task management with subtasks for better organization 
• Built-in meeting scheduler with automated follow-ups 
• Advanced risk assessment tools to identify and mitigate project risks 
• Robust budgeting and expense tracking for financial control
• Interactive Gantt charts for clear project timeline visualization  
  
  What’s included in nTask’s  plan:  
  
  
• Create unlimited workspaces for seamless project organization 
• Collaborate with up to five team members 
• Built-in timesheets for effortless time tracking 
• Issue tracking to identify and resolve project roadblocks 
• Manage unlimited tasks without restrictions 
• Streamline meetings with scheduling and follow-up tools 

What users say about managing projects with nTask: 

“One of the best things about nTask is how it centralizes everything in one place. It streamlines workflows, ensures structured planning, and minimizes errors. The Gantt chart view provides a clear picture of project progress and helps define strategic goals—all while maintaining a visually appealing interface.” – Capterra Verified Review 

“nTask is generally a great tool, but it does come with a few challenges. The integration options are somewhat limited, and the learning curve can be steep for first-time users. Additionally, the calendar view could use more functionality to enhance usability.” – G2 Review 
 
Asana – A Clutter-Free Collaboration Hub 

What makes Asana truly stand out is its sleek and intuitive user interface. Unlike other tools that bombard you with complex dashboards and endless menus, Asana keeps things clean and organized. With its layout divided into five key sections—Sidebar, Header, Top Bar, Main Pane, and Task Details Pane—everything you need is within easy reach. 

One of the features I appreciated the most is the ability to customize the Sidebar by adding Favorites for quick access to important projects. Getting started is a breeze, thanks to Asana’s pre-built project templates and its simple workflow builder. Tracking progress and setting due dates is seamless, and the cheerful animations when completing tasks add a fun touch to the experience. 

Collaboration is effortless—you can assign tasks, tag teammates, and communicate via comments, keeping discussions centralized and clear. However, while Asana streamlines workflow management, it does have some limitations. It lacks customizable task statuses, doesn’t support multiple assignees per task, and doesn’t offer task checklists, which could be a drawback for teams needing more granular task management.   
 
Top Features of Asana 

• Multiple Project Views – Organize and visualize work your way with options like Boards, Lists, Timelines, Calendars, and Gantt charts. 

• Seamless Workflow Automation – Simplify repetitive tasks using Forms, Rules, Bundles, and Templates to streamline project execution. 

• Resource & Time Management – Optimize team productivity with workload tracking and built-in time management tools. 

• AI-Powered Efficiency – Use Asana Intelligence for automated summaries, smart fields, real-time status updates, and insightful project digests. 

• Robust Integrations – Connect Asana with over 200 apps (including ClickUp) to unify work across multiple platforms, with unlimited projects and file storage. 

 
Limitations of Asana 

• Limited Knowledge Base Capabilities – While you can store and organize information, Asana isn’t designed for in-depth knowledge management. 

• Scarcity of Ready-Made Templates – Unlike some competitors, Asana offers a limited selection of built-in project management templates. 

• AI Features Locked Behind Paywall – Asana Intelligence, with its automation and smart insights, is only available in paid plans, leaving free users without AI-powered enhancements. 

Asana’s Drawbacks 

• Knowledge Base Management: While possible, setting up and maintaining an effective knowledge base in Asana can be cumbersome. 

• Limited Project Templates: The platform lacks a robust library of ready-to-use project management templates, requiring more manual setup. 

• Restricted AI Features: Asana Intelligence, a key automation and insights tool, is not included in the free plan, limiting its capabilities for budget-conscious teams 
  
  

Asana Pricing Plans 

• Personal – Free forever, ideal for individuals and basic task management. 

• Starter – $13.49/user/month, designed for small teams needing essential collaboration tools. 

• Advanced – $30.49/user/month, offering enhanced project tracking and reporting features. 

• Enterprise – Custom pricing, tailored for large organizations with advanced security and admin controls. 

• Enterprise+ – Custom pricing, providing top-tier security, compliance, and personalized support for complex business needs. 

 
              G2:  4.3/5.0 (9,900+ reviews) 

             Capterra:  4.5/5.0 (12,500+ reviews) 
 
 
User-Friendly: Intuitive design makes navigation and task management effortless. 

Smooth Transition: Familiar interface simplifies the switch from other project management tools. 

Engaging Experience: Fun task completion animations add a refreshing touch to the workflow. 

Todoist – Ideal for staying organized and boosting personal productivity   
 
Effortless Task Capture: Quickly jot down ideas on your phone and get timely reminders. 

Smart Deadline Tracking: Set due dates like “pay bills in three days,” and Todoist will handle the reminders. 

Limited Collaboration: The free version lacks real-time team collaboration features. 

Designed for Individuals: Originally built for personal task management, not team-based project management. Upgrading to a paid plan is necessary for managing teams efficiently. 
 
 
Todoist Free Plan Features 

• Available on 10+ platforms for seamless access anywhere. 

• Set recurring due dates to stay on top of tasks effortlessly. 

• SSL encryption ensures a secure and private connection. 

• Organize with sub-tasks & sub-projects for better workflow management. 

• Prioritize efficiently with four task priority levels. 

• Manage up to 80 active projects at a time. 

• Collaborate with up to five people per project for small team coordination. 

 
What Users Say About Project Management in Todoist 

• “I’ve struggled with syncing Todoist to Google Calendar in a way that suits my workflow. The integration works, but it doesn’t quite match my preferences. This might be more about user error than a flaw in the app itself.” — G2Crowd 

• “I use Todoist to track client tasks, keeping it simple without delving into project management or detailed notes. For me, it’s all about checking off tasks that need to be done, and Todoist is the best tool for that purpose.” — Capterra Verified Review 

Airtable – Perfect for managing projects with a spreadsheet-style interface 
 
Airtable combines the simplicity of spreadsheets with the power of a database, offering a modern, web-based solution for managing projects. Imagine taking the best features of Excel and Google Sheets and giving them a sleek, intuitive upgrade. 

Think of it as a high-end spreadsheet that can track inventory, organize reference lists, or even serve as a basic CRM. Airtable simplifies database management for the modern user, moving away from complex SQL systems. 

If you’ve used Excel for project management, Airtable might seem like a natural next step. However, it’s important to note that while Airtable is versatile, dedicated project management tools generally outperform spreadsheets in handling tasks and collaboration. 

Top Project Management Features of Airtable 

• Seamless Integrations with Box, Salesforce, and Google Calendar to centralize data from other platforms. 

• Interface Designer lets you create and share custom interfaces tailored to your workflow. 

• Shareable Forms for easy record population directly into your Airtable base. 

• Development Tools for building powerful reporting systems tailored to your needs. 

• Advanced Automations with Javascript functionality for custom workflow automation. 

 
Airtable Free Plan Features 

• Unlimited bases to organize and manage your projects. 

• Unlimited scheduling views for flexible planning and task tracking. 

• Rich field records to add detailed information to your entries. 

• Commenting to collaborate and communicate directly within the platform. 

• 2GB of storage to store your project files and attachments. 

• Two weeks of historical data to review past activity and track progress. 

 
What Users Say About Project Management in Airtable 

• “Airtable allows me to create simple, yet powerful custom programs and databases with little to no coding knowledge. While it’s not perfect and lacks a few key features, it’s still far superior to a regular spreadsheet.” — Capterra Verified Review 

• “I’m frustrated that Airtable lacks reminder and follow-up features, especially since it’s marketed as a collaboration tool for teams and customer service.” — G2Crowd 
  

TeamGantt – Ideal for creating and managing visual project timelines 
 
If you love the clarity of Gantt charts, then TeamGantt is designed for you. This free project management tool centers around creating and visualizing Gantt charts, making it easy to track task overlap and assign responsibilities. It’s also perfect for measuring both team and individual progress against project milestones. 

However, here’s the catch: despite its Gantt chart focus, the free plan only includes one Gantt chart. Definitely something to consider if you need more flexibility.  
 
Top Project Management Features of TeamGantt 

• Clear and intuitive Gantt charts for efficient scheduling and planning. 

• Task assignments with dependencies and milestones to keep everything on track. 

• Team availability management to ensure resources are optimally allocated. 

• Time tracking for improved productivity insights and project performance. 
  
  

TeamGantt Free Plan Features 

• One project to manage your tasks and milestones. 

• Basic planning and collaboration tools for simple project management. 

• Up to three users for small team coordination. 

• Team availability and workload management to monitor resource allocation. 

 
Project Managers’ Thoughts on TeamGantt 
 
“The free version limits you to just one project, but the next tier is reasonably priced.” — G2 Crowd 

“I appreciate the flexibility and ease of use when managing tasks with this tool.” — Capterra Verified Review 

If you’re in need of top-notch Gantt chart software, check out our guide on the best free options. For construction businesses, don’t miss our roundup of the best construction project management software. 

 
Teamwork Projects – Ideal for managing clients and tracking project milestones 
 
Teamwork Projects is a highly regarded project management platform, primarily designed for enterprises with advanced needs, including single sign-on, HIPAA compliance, and premium support. 

While its paid plans offer a rich array of features for teams, including billing, invoicing, and extensive integrations like Dropbox and Slack, the free version has significant limitations. Many businesses opt for the paid tiers to access advanced capabilities, but be aware that committing to a Pro plan means locking into a longer-term pricing structure. The Pro plan offers increased storage and supports up to 50 users, making it a solid option for growing teams. 
 
Top Project Management Features of Teamwork Projects 

• Task and sub-task management with easy creation and assignment. 

• Gantt chart to visualize project timelines and track progress. 

• Time tracking and billing tools for accurate tracking of hours and project costs. 

• File storage and version control to efficiently manage documents and revisions. 

• Integrated team communication tools to streamline collaboration within the platform. 

 
Teamwork Projects Free Plan Features 

• Two active projects to manage and track progress. 

• Limited task boards for organizing tasks and workflows. 

• Subtasks to break down tasks into manageable steps. 

• Custom color themes to personalize your workspace. 

 
What Users Think About Teamwork Projects 

• “The software seems to be more popular in Europe, and while some third-party apps have integrated with Teamwork, it still offers access to APIs and webhooks to make up for any gaps.” — G2Crowd 

• “Teamwork is great for task management and basic project tracking, but it falls short when it comes to company-wide insights or large-scale project views. It’s ideal for small teams focusing on pipeline and traffic control, but not for larger teams needing comprehensive account management, efficiency tracking, or budget monitoring.” — Capterra Verified Review 
   

Freedcamp – Ideal for CRM and project management 
Via Freedcamp 
Freedcamp offers multiple views like list, Kanban board, and Gantt chart, along with a wall for social interactions, private tasks, and even white labeling for client spaces. It also includes invoicing and CRM features. 

However, while the tool offers useful features, the free plan is quite limited, and the paid plans start at just $1.49 per user per month. The free version is described as “minimalist,” but many users wish it offered even more flexibility. 

Top Project Management Features of Freedcamp 

• Task lists with sticky notes for quick and easy information capture. 

• Calendar view to simplify task scheduling and progress tracking. 

• Discussion boards dedicated to team collaboration and communication. 

• Issue tracker for efficient problem management and resolution. 

• Cloud file storage for seamless document and file management.   
   
   
  Freedcamp Free Plan Features 

• Unlimited users and tasks for flexible team collaboration. 

• Time tracking to monitor project progress and productivity. 

• Discussion boards to facilitate team communication and idea sharing. 

• Password manager for secure and organized access to accounts. 

• Personal task manager to help individuals stay on top of their to-do lists. 

• Subtasks to break down tasks into manageable steps. 

What Users Think About Freedcamp 

• “Freedcamp doesn’t update as frequently as I’d prefer. Software needs to evolve consistently to stay in line with industry trends and user demands.” — Capterra Verified Review 

• “The lack of a mobile app is a downside. Having the ability to manage tasks and communicate directly from my phone would make the tool much more convenient.” — G2Crowd 

Smartsheet – Ideal for streamlining customer support and automating workflows seamlessly.  
 
Smartsheet is a versatile project management platform that combines the simplicity of a spreadsheet with advanced features for task organization, project tracking, and team collaboration. Offering tools such as Gantt charts, resource management, and automated workflows, Smartsheet helps users streamline operations, prioritize tasks, and stay on top of deadlines with ease. 

Key features that make Smartsheet stand out:  

• Automated notifications and reminders to keep teams aligned 
• Cloud-powered file sharing for effortless teamwork
• Conditional formatting to emphasize critical data visually 
• Real-time project updates and transparent status tracking 
• Seamless integrations with tools like Google Drive and Salesforce for enhanced productivity
  
   
  Here’s what you get with Smartsheet’s free version:
• 10 project plans to organize and track your initiatives 
• Unlimited collaborators to ensure seamless teamwork 
• 5 dashboards for an at-a-glance view of project status and performance  
   

Here’s what users are saying about managing projects with Smartsheet: 

“Smartsheet has unlocked incredible potential for us. It has streamlined many of our internal manual processes, making them more efficient. Time spent chasing approvals is now a thing of the past, as Smartsheet handles that for us. We use it throughout the day for everything, from keeping everyone updated on tasks to managing training requests and automating pipeline processes. It’s now integrated into most of our operations seamlessly.” — G2Crowd 

“There’s a bit of a learning curve if you want to dive deeper. The formulas are similar to Excel, but with enough differences to cause some confusion. Our advice is to designate one or two team members as Smartsheet experts who can guide the rest of the team through the learning process.” — G2Crowd   
 
Basecamp – Perfect for beginners looking to manage projects with ease. 
 
Basecamp is a well-known project management and team communication tool designed for effortless team collaboration. However, one downside is its lack of customization and flexibility compared to other project management platforms. While Basecamp is built to be user-friendly, its rigid structure may make it challenging to adjust the software to fit the unique needs of specific projects or teams. 

If you’re seeking a straightforward task management tool with integrated real-time communication features for team coordination, Basecamp could be an excellent choice. 

 
Basecamp’s top project management features include: 
 
• A project timeline to track every stage from start to completion 
• Hill Charts for visually monitoring progress, whether it’s moving uphill or downhill over time 
• The “Hey!” menu that consolidates all notifications into one easy-to-navigate feed 
• An automatic check-in poll for team updates 
• A built-in chat and messaging system for seamless communication 
 
Here’s what’s included in Basecamp’s free version: 
 
• 20 team members 
• Up to three projects 
• 1GB of storage space 
 
Here’s what users are saying about managing projects with Basecamp: 

“When it was just a small team collaborating, Basecamp worked great. But when I tried using it for client communication and deliverables, both my team and I found it frustrating.” — Capterra Verified Review 

“Basecamp is a reliable tool I use daily for project management. While I haven’t encountered any major problems, I do wish there were easier ways to find tips and tricks to streamline my workflow.” — Capterra Verified Review 

 
ActiveCollab – Ideal for freelancers and small agencies looking for efficient project management.  
 
If you prefer a clean design, Kanban boards, and an intuitive user experience, ActiveCollab is worth exploring. This user-friendly platform helps you streamline projects, communicate with your team, and collaborate with clients seamlessly. 

You can break projects down into tasks, set flexible start dates and deadlines, and assign them to team members or invite clients for visibility as needed. ActiveCollab offers both list and Kanban views, features a built-in stopwatch for time tracking on tasks, and includes an integrated app for chatting and file sharing. 

 
ActiveCollab’s standout project management features include: 
 
• Time tracking with an interactive Gantt chart for clear project timelines 
• In-app messaging and file-sharing tools for seamless team collaboration 
• Task dependencies with automatic rescheduling to keep things on track 
• Budget management tools to monitor and control project expenses 
 
Here’s what’s included in ActiveCollab’s free version: 
 
• Up to three team members 
• Unlimited projects and client access 
• Task dependencies with automated scheduling 
• Mobile and desktop app access for flexibility 
 
Here’s what users are saying about managing projects with ActiveCollab: 

“Our team relies on ActiveCollab to manage everything—from budgeting to tasks and time tracking. Without it, we’d be overwhelmed by endless emails and Slack messages.” — Capterra Verified Review 

“I wish ActiveCollab could integrate with other project management tools like Basecamp or Asana. I work with several contractors and vendors, and if it could automatically create tickets in their platforms, that would be amazing.” — Capterra Verified Review 

 
Paymo – Ideal for effective resource management and allocation. 
 
Paymo is a free project management tool designed for solo users and team leaders focused on resource management. It also features Kanban boards and time tracking, making it perfect for freelancers to effortlessly monitor the time spent on each client. 
 
Paymo’s top project management features include: 
 
• Real-time task comments to enhance team communication 
• A visual project timeline powered by Gantt charts 
• Advanced task management capabilities for multiple users 
• A time tracker widget to optimize time management 
• Invoice generation to efficiently manage project finances 
 
Here’s what’s included in Paymo’s free version: 
 
• Access for one user 
• 1GB of storage space 
• Reporting features for tracking progress 
• Time tracking capabilities 
• API access for integration options   
 
Here’s what users are saying about Paymo: 

“I really appreciate the detailed control over reports and the ability to manage users, projects, tasks, and more seamlessly.” — Capterra Verified Review 

“I highly recommend this tool to mid-sized companies in need of reliable issue-tracking software.” — Capterra Verified Review  
 
Podio 
 
combines the best of project management and messaging tools into one platform. It provides in-app conversations and a comprehensive overview of all your tasks. Additionally, Podio supports a wide range of integrations with popular tools like ZenDesk, Evernote, and Google Drive, enhancing its versatility. 
 
 

Podio’s top project management features include: 
 
• Built-in team collaboration tools with file sharing capabilities 
• Reporting features with visually engaging project dashboards 
• Integration with various apps for enhanced functionality 
• Automated workflows to simplify task management and improve efficiency  
 
Here’s what’s included in Podio’s free version:  
 
• Access for up to five users 
• Integration with other tools 
• Unlimited workspaces for organizing projects 
• In-app chat functionality for team communication 
 
Here’s what users are saying about managing projects with Podio:  
 
Here’s what users are saying about managing projects with Podio: 

“Podio provides reliable team communication through its chat function. It also excels in personal task and knowledge management. Even though we store our files in a cloud service, we use Podio to index and organize our knowledge.” — Capterra Verified Review 

“The Podio CRM is highly customizable to fit individual needs. It’s simple to create separate workspaces and add the necessary apps for streamlined access and improved organization.” — G2Crowd 

 
MeisterTask – Ideal for managing projects seamlessly in the cloud 
 
For Kanban board enthusiasts, MeisterTask is the go-to tool. This project management software is designed to make Kanban boards more practical, combining tasks, comments, notes, and due dates all in one centralized location. As a flexible and cloud-based solution, it streamlines task management effortlessly. 

MeisterTask’s top project management features include: 
 
• Task assignment and real-time progress tracking 
• Kanban boards for efficient task organization 
• Unlimited automation options to boost productivity 
• Gantt-style timelines for better task scheduling and delegation  
 
 
Here’s what’s included in MeisterTask’s free version: 
 
• Unlimited projects and users for complete flexibility 
• Two integrations (Slack or Zendesk) to connect with your favorite tools 
• Features like checklists, comments, tags, task management, and time tracking 
• An intuitive, user-friendly interface for easy navigation 
• File sharing and attachments with up to 20MB of storage capacity  
 
“One feature I’m not thrilled with is the inability to batch move tasks from one section to another—only one task can be moved at a time. Also, the scroll bar is too narrow, making it hard to click. Additionally, the free version doesn’t support recurring tasks, which is something to consider if you’re not upgrading.” — Capterra Verified Review 

“I wish the free version allowed for more projects—maybe four to six would be ideal. While my budget might allow for the Pro version, I’m currently using it solo and see how businesses could benefit from it. One feature I miss is a snooze option. Sometimes, I need a few extra minutes to finish a task, and being able to snooze the next item would be really useful.” — Capterra Verified Review  
 
Zenkit – Perfect for planning projects with multiple view options. 
 
When searching for the ideal project management software, Zenkit offers a well-rounded set of features and templates to streamline workspace setup. However, the 5000-item limit may be a hurdle for larger teams with heavy workloads. 

Zenkit’s top project management features include: 
 
• Multiview planning options, including Kanban, table, list, or calendar views 
• Task hierarchy and dependencies for more organized project flow 
• Collaboration tools with team assignments and mentions for enhanced communication 
• Time tracking to improve productivity management 
• Integration capabilities to connect with other project management tools 
 
Here’s what’s included in Zenkit’s free version: 
 
• Unlimited collections for organizing your work 
• 3 GB of storage space for your files 
• Support for up to five members 
• Access for up to five teams to collaborate seamlessly   
 
Here’s what users are saying about managing projects with Zenkit: 

“It’s incredibly easy to use right from the start, as most tools are designed to be very user-friendly. I love how efficient it is for sharing tasks and information with my team.” — Capterra Verified Review 

“For free users, the storage space is quite limited, which is my main issue with Zenkit. Additionally, the user interface can become cluttered at times, leaving room for improvement in its design.” — G2Crowd   

Toggl Plan – Ideal for efficient time management and scheduling. 

Toggl Plan is a highly effective tool for team planning and task management, especially for small teams. Its intuitive interface makes it easy for project managers to stay organized and on track. 

Top Project Management Features of Toggl Plan 

• Timeline view to simplify project planning and scheduling. 

• Taskboard for efficient management of team workloads and task assignments. 

• Drag-and-drop functionality for seamless task adjustments and updates. 

• Shared timelines and taskboards to enhance collaboration within the team. 

• Color-coded tasks for easy task categorization and prioritization.  
   
  Toggl Plan Free Version Features 

• Support for up to five users to collaborate effectively within small teams. 

• Unlimited tasks to manage all your project activities without restrictions. 

• Unlimited project milestones to track key points and deadlines in your projects. 

• Shared timelines to keep everyone on the same page and aligned on project progress 

 
What Users Think About Project Management with Toggl Plan 

• “While Toggl Plan excels in long-term and weekly planning, the mobile experience falls short. It’s great for regular scheduling, but it struggles with daily planning or handling specific events in detail.” — Capterra Verified Review 

• “Toggl has improved its UI in recent years, but a more customizable interface would be a great addition. Having more timer views or color themes would add some fun and flexibility, especially since I use this tool frequently.” — G2Crowd 

 
Zoho Projects – Ideal for document management and collaboration 

• Detailed task management with the ability to add custom fields for personalized tracking. 

• Gantt chart view for clear and organized project scheduling. 

• Time tracking and timesheet approval tools to ensure accurate monitoring of work hours. 

• Advanced analytics with customizable reports for data-driven decision-making. 

• Integrated document management system for seamless document storage and collaboration.   
   
   

Zoho Projects Free Plan Features 

• 10MB of file storage for managing documents and files. 

• Two active projects to track and manage your tasks. 

• Gantt chart viewer for basic project timeline visualization. 

• Calendar & forums for organizing tasks and team discussions. 

• Support for up to 10 users for team collaboration. 

 
What Users Think About Managing Projects with Zoho Projects 

• “The user interface can be a bit confusing, especially for beginners.” — Capterra Verified Review 

• “What I like most about Zoho Projects is its time tracking feature, which helps me stay efficient and meet deadlines. The integration with other Zoho tools is seamless, allowing us to easily track progress and maintain team productivity.” — G2Crowd 

Nifty – Ideal for tracking and managing project milestones 
 
Nifty is a project management platform designed to keep your focus on work, not the tools. It brings together team and client collaboration in one app, offering features like chat, task management, documents, and calendars. You can create project proposals and automate progress tracking while keeping everything organized. 

Track milestones and project timelines, collaborate on tasks, build a knowledge hub, and streamline workload management. Visualize your project in Nifty using Milestones (similar to a Gantt view) or choose from other views like Timeline, Swimlane (board-like), or the Master Overview for a broader perspective. 

Key Features of Nifty for Project Management 

• Milestone tracking and project timelines for clear progress monitoring. 

• Automated progress updates to keep tasks moving smoothly. 

• Team collaboration tools to enhance communication and teamwork. 

• Task assignment and prioritization to keep the project on track. 

• Integrated communication channels for seamless discussions and updates  
   
   
  Nifty Free Plan Features 

• Unlimited team members, guests, and clients to collaborate without restrictions. 

• 100MB of storage space for project files and documents. 

• Two active projects to manage and track progress. 

• Tasks, milestones, discussions, and docs to stay organized and aligned. 

• Workflow automations and custom roles and permissions for better project control. 

• What People Think About Managing Projects with Nifty 

“Nifty is an excellent tool for managing our client portfolio. Its simplicity and ease of use make it a powerful addition to our workflow.” — Stefan Schmidt, Executive Partner, Hemmersbach 

“Although Nifty is still evolving, it’s already a functional and easy-to-use platform. The team is very responsive to feedback, and while there may be occasional bugs, the tool does exactly what it promises — making project management smoother.” — G2Crowd 

Jira – Ideal for development teams and seamless integrations 
 
Jira is a project management tool tailored for development teams, offering powerful features to streamline workflows, track progress, and manage complex projects. It excels in integrating with other tools, making it a go-to choice for tech-focused teams looking to optimize their processes and boost efficiency. 

Jira Best Project Management Features 

• Customizable workflows designed specifically for development teams. 

• Advanced issue tracking to monitor bugs, tasks, and project milestones. 

• Powerful integrations with various tools like Confluence, Bitbucket, and Slack. 

• Agile boards for flexible project management, including Scrum and Kanban views. 

• Comprehensive reporting and analytics for better project insights and decision-making.