How a Freelance Design Studio Increased Project Efficiency with Real-Time Timer and Stopwatch Tracking

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From Manual Estimates to Accurate Time Tracking: How a Freelance Design Studio Boosted Project Efficiency 

A fast-growing freelance design studio struggled to track billable hours accurately across multiple projects. Relying on manual estimates and scattered notes led to lost hours and delayed invoicing. Integrating real-time timer and stopwatch tracking transformed their workflow—enabling precise time capture, faster billing, and better project management. 

Highlights

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Increase in Time Tracking Accuracy

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Faster Project Completion

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Transparent Client Billing 

Customer’s Speak

Mike Reynolds

Legal Operations Manager 

Managing contracts manually led to missed deadlines, compliance risks, and inefficiencies. With SharePoint Contract Management, automation streamlined workflows, reduced manual effort, and ensured compliance. Now, we focus more on clients instead of paperwork.

The Challenge: Inaccurate and Inefficient Time Tracking

  • Manual Time Estimates: Designers guessed hours spent, causing billing errors. 
  • Lost Billable Hours: Without real timers, untracked breaks or delays meant lost revenue. 
  • Project Delays: Poor time visibility made prioritizing tasks and deadlines hard. 

The Solution: Real-Time Timer and Stopwatch Tracking via Time Tracker 365

  • Real-Time Timers 
    Designers start and stop timers as they work on each task, capturing the exact time spent without any guesswork. The stopwatch feature allows them to quickly track shorter tasks or interruptions without disrupting their flow. All tracked time automatically syncs to a centralized project dashboard, making it easy for managers to review hours and generate accurate reports. Freelancers can access these tools on both mobile and desktop devices, ensuring that no billable minute goes unrecorded, whether they’re in the studio or on the go. This real-time time tracking helps improve billing transparency and streamlines project management by providing precise data for every client and task. 
  • Stopwatch Feature 
    For quick tasks or interruptions, the stopwatch feature records time in short bursts, allowing users to capture work periods without the need for manual logging. This makes it easy to track brief activities that might otherwise be forgotten or overlooked. The stopwatch runs seamlessly in the background, so users can start and stop it quickly whenever needed. This helps freelancers and teams maintain accurate records of all their work, no matter how small or irregular. As a result, time tracking becomes more precise, improving billing accuracy and project accountability. 
  • Automatic Time Logs
    All tracked time automatically syncs to centralized project dashboards and billing sheets, eliminating the need for manual data entry. This seamless integration reduces errors that often occur when transferring time records by hand. Managers and freelancers can easily access up-to-date time logs, make project monitoring and invoicing faster and more accurate. With everything in one place, teams save time on administrative tasks and focus more on delivering quality work. This streamlined process also improves transparency for clients during billing. 
  • Mobile and Desktop Access 
    Freelancers can track their time seamlessly across multiple devices, whether on a laptop, tablet, or smartphone. This flexibility ensures they never miss logging work hours, even when switching between locations or working remotely. The synchronized data updates in real time, keeping all records accurate and consistent. As a result, freelancers maintain complete visibility into their work patterns, which helps with better time management and precise client billing. 

Quantified Results

  • 35% More Accurate Time Logs: Precise tracking helped capture previously missed billable hours. 
  • 25% Faster Project Delivery: Real-time visibility allowed better task management and deadline adherence. 
  • 100% Client Transparency: Detailed time reports-built trust and simplified invoice disputes. 
Industry

Consulting and IT Services

Location

USA, Texas

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Time Tracker 365’s real-time timer and stopwatch features help freelancers and studios log time accurately, improve billing transparency, and boost project efficiency. Say goodbye to lost hours and billing guesswork. 

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